Explanation
1. BACKGROUND
The Department of Public Service has operated the Paving the Way program since 1990. This program provides up-to-date road construction information to the public and to the media, including information on road closures, detours, and alternative routes as well as technical advice for construction-related activities and safety tips. A website is updated daily.
Ordinances 1892-2007 and 0861-2011 passed by City Council on November 28, 2007 and June 20, 2011 authorized the Director of Public Service to execute agreements and appropriate monies necessary for this purpose. The MORPC STP-M funds have been authorized for appropriation and expenditure. Furthermore, ordinance 1926-2011 authorized and directed the transfer of $113,675.19 and $159,000.00 from the Street Construction Maintenance and Repair Fund to the Government Grant Fund to provide grant matching funds. This ordinance, appropriates the cash transfer, and authorizes its expenditure for approved program-related expenses.
2. FISCAL IMPACT
This ordinance authorizes the appropriation and expenditure of the cash transfer of $113,675.19 and $159,000.00, totaling $272,675.19, from the Department of Public Service, Division of Planning and Operations', Street, Construction, Maintenance and Repair Fund to the General Government Grant Fund to provide the twenty percent City match.
3. EMERGENCY DESIGNATION
Emergency action is requested to allow the financial transactions to be posted in the city's accounting system as soon as possible. Up to date financial posting promotes accurate accounting and financial management and avoids any service interruptions.
Title
To authorize the appropriation of $113,675.19 and $159,000.00, totaling $272,675.19, within the General Government Grant Fund; to authorize the Director of Public Service to expend $113,675.19 and $159,000.00, respectively for Paving the Way program related expenses, from the General Government Grant Fund, and to declare an emergency. ($272,675.19)
Body
WHEREAS, the Department of Public Service has operated the Paving the Way program since 1990; and
WHEREAS, ordinances 1892-2007 and 0861-2011 passed by City Council on November 28, 2007 and June 20, 2011, respectively, authorized the Director of Public Service to execute agreements and appropriate MORPC monies necessary for this purpose; and
WHEREAS, the Department of Public Service, Division of Planning and Operations is required to match the grant with City funds; and
WHEREAS, ordinance 1926-2011 authorized cash transfers of $113,675.19 and $159,000.00 from the Street Construction Maintenance and Repair Fund to the Government Grant Fund to provide grant matching funds.; and
WHEREAS, the cash transfer must be appropriated; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service, Division of Planning and Operations, in that it is immediately necessary to move the funds for the aforementioned purpose in order to avoid any programmatic interruptions, thereby preserving the public health, peace, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the sum of $272,675.19 be and hereby is appropriated from the unappropriated balance of Fund 220, the General Government Grant Fund, and from all monies estimated to come in to said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2012 to Department No. 59-11, Division of Planning and Operations, as follows:
Division/ Fund / OCA Code / Grant / Object Level 1 Code / Object Level 3 Code/ Amount
59-11 / 220 / 597077 / 591121 / 01 / 1101 / $113,675.19
59-11 / 220 / 591187 / 591187 / 01 / 1101 / $159,000.00
Total Appropriation: $272,675.19
SECTION 2. That the City Auditor shall establish accounting codes as necessary.
SECTION 3. That the monies in the foregoing Section 1 shall be paid upon order of the Public Service Director and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 4. That for purposes of paying the cost thereof, the sum of $272,675.19, or so much thereof as may be needed, is hereby authorized to be expended from Fund 220, the General Government Grant Fund, Department No. 59-11, Division of Planning and Operations, as follows :
Division / Fund / OCA Code / Grant / Object Level 1 Code / Object Level 3 Code/ Amount
59-11 / 220 / 597077 / 591121 / 01 / 1101 / $113,675.19
59-11 / 220 / 591187 / 591187 / 01 / 1101 / $159,000.00
Total: $272,675.19
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.