Explanation
1. BACKGROUND
This ordinance authorizes the Director of Finance and Management to associate all General Budget Reservations resulting from this ordinance with the Universal Term Contract for the purchase and programming of Motorola radios for the Department of Public Service.
The Department of Public Service is responsible for maintaining Columbus roadway and traffic infrastructure and refuse collection. This includes filling potholes, street sweeping, mowing, alley resurfacing, snow and ice removal, trash collection, yard waste collection, traffic signal and sign maintenance, and construction inspection. The Department of Public Service has a need to purchase or program radios for the purpose of continuing communicating in real time during daily department operations. The department will replace or upgrade current radios that will no longer be supported by the manufacturer due to a MARCS mandate requiring all radios to be authenticated prior to July 1, 2025. The City has a multiple year Universal Term Contract established for this equipment with Motorola Solutions Inc.
Motorola Solutions Inc. PA005455, Motorola Radios, expires 6/30/2025.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Motorola Solutions Inc.
2. CONTRACT COMPLIANCE INFORMATION
The contract compliance number for Motorola Solutions Inc. is CC007169 and expires 9/24/2026.
3. FISCAL IMPACT
Funds are budgeted and available for this expenditure from the General Fund (Fund 1000) and the Street Construction, Maintenance, and Repair Fund (Fund 2265). Transfer of appropriation within the both funds will be necessary.
4. EMERGENCY DESIGNATION
The department requests emergency designation for this legislation so that the equipment can be ordered as soon as possible so programming and arrival is ensured prior to the mandate effective date. Radio and programming ordering are immediately necessary due to the large amount radios and programming being ordered from other departments and municipalities and to ensure the safety of personnel so that they have uninterrupted access to vital communication devices while performing department operations to preserve public safety.
Title
To authorize the Director of Finance and Management to associate all General Budget reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreement for the purchase of radios and programming from Motorola Solutions Inc.; to authorize the transfer of appropriation within the General Fund and the Street Construction, Maintenance, and Repair Fund; to authorize the expenditure of up to $600,000.00 from various city funds; and to declare an emergency. ($600,000.00)
Body
WHEREAS, the Department of Public Service is responsible for collecting refuse and maintaining city infrastructure in an efficient and timely manner; and
WHEREAS, the Purchasing Office established PA005455 for radios with Motorola Solutions Inc.; and
WHEREAS, the Department of Public Service is required to replace or program radios to ensure timely and efficient communication among employees in the normal course of department operations due to the upcoming MARCS authentication mandate; and
WHEREAS, the Director of Finance and Management will associate all general budget reservations with the appropriate universal term contracts with Motorola Solutions Inc. in accordance with the terms, conditions and specifications of PA005455 on file in the Purchasing Office; and
WHEREAS, it is necessary to authorize the expenditure of up to $600,000.00 with Motorola Solutions Inc. for the purchase of the portable radios; and
WHEREAS, an emergency exists in the usual daily operations of the Department of Public Service in that it is immediately necessary to authorize this purchase so radios can be ordered and programmed as soon as possible to ensure the safety of personnel so that they have uninterrupted access to vital communication devices while performing department operations since the current radios will no longer be supported by the manufacturer, all for the immediate preservation of the public health, peace, property, safety, and welfare; and now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreement for the purchase and programming of radios for the Department of Public Service.
SECTION 2. That the transfer of appropriation of $250,000.00, or so much thereof as may be needed, is hereby authorized within Fund 1000 (General Fund), Dept-Div 5902 (Division of Refuse Collection) from Object Class 01 (Personal Services) to Object Class 02 (General Supplies) per the account codes in the attachment to this ordinance.
SECTION 3. That the transfer of appropriation of $230,000.00, or so much thereof as may be needed, is hereby authorized within Fund 2265 (Street Construction, Maintenance, and Repair Fund), Dept-Div 5911 (Division of Infrastructure Management) from Object Class 03 (Services) to Object Class 02 (General Supplies) per the account codes in the attachment to this ordinance.
SECTION 4. That the expenditure of $250,000.00, or as much thereof as may be necessary, is hereby authorized in Fund 1000 (General Fund), Dept-Div 5902 (Division of Refuse Collection) in Object Class 02 (General Supplies) per the account codes in the attachment to this ordinance.
SECTION 5. That the expenditure of $350,000.00, or as much thereof as may be necessary, is hereby authorized in Fund 2265 (Street Construction, Maintenance, and Repair Fund), Dept-Div 5911 (Division of Infrastructure Management) in Object Class 02 (General Supplies) per the account codes in the attachment to this ordinance.
SECTION 6. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 8. That for reasons stated in the preamble hereto, where is hereby made a part hereof, this ordinance is hereby declared an emergency measure, which shall take effect and be in force from and after its passage and approved by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.