Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to enter into contract with Shelly and Sands, Inc. for the Arterial - SR161 - I71 to Cleveland Avenue Phase 2 project and to provide payment for construction, construction administration and inspection services.
This contract includes the construction of mini-roundabouts at four locations on Tamarack Boulevard/Sharon Woods Boulevard and Beechcroft Road north and south of SR161and raised medians from the service roads to the roundabouts. These improvements will include the addition of pedestrian and bike facilities, full replacement of traffic signals at the intersections of SR 161 with Tamarack Boulevard and Beechcroft Road, pavement widening and resurfacing, and improvements to storm sewer, and lighting, and other work as may be necessary to complete the contract in accordance with the plans and specifications set forth in the Bid Submittal Documents.
Ordinance 2495-2024 authorized the Director of Public Service, on behalf of the City of Columbus, to submit applications to and execute grant agreements with the Ohio Department of Transportation relative to the Highway Safety Improvement Program, accepted and expended awarded grant funds, and issued refunds, if necessary, for the Arterial - SR161 - I71 to Cleveland Avenue Phase 2.
Ordinance 2018-2024 authorized the Director of Public Service to submit applications for the Local Transportation Improvement Program and State Capital Improvement Program and to execute project agreements for approved projects; authorized the Director of Public Service and the Director of Finance and Management to submit loan documents and borrow money from the Ohio Public Works Commission for projects as awarded under the State Capital Improvement Program; authorized the Director of Finance and Management and City Auditor, as appropriate, to sign for funding use certification, local match availability, and to certify loan portion repayment for the Arterial - SR161 - I71 to Cleveland Avenue Phase 2.
The estimated Notice to Proceed date is September 16, 2026. The project was let by the Office of Support Services through Vendor Services and Bid Express. Two bids were received on July 14, 2026, (both majority) and tabulated as follows:
Company Name Bid Amount City/State Majority/ODI Certification
Shelly and Sands, Inc. $21,503,281.77 Columbus, OH Majority
Complete General Construction Co. $23,215,659.87 Columbus, OH Majority
Award is to be made to Shelly and Sands, Inc. as the lowest responsive and responsible and best bidder for their bid of $21,503,281.77. The amount of construction administration and inspection services will be $2,365,360.99. The total legislated amount is $23,868,642.76.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Shelly and Sands, Inc.
As part of their bid Shelly and Sands, Inc. has proposed the following subcontractors to work on the project:
Company Name City/State Majority/ODI Certification
Boca Construction, Inc. Norwalk, Ohio MAJ
Complete Clearing, Inc. Marengo, Ohio MAJ
Concrete Cutting & Breaking Co. Grand Rapids, Michigan MAJ
Danbert Electrical Corporation Plain City, Ohio MAJ
Dresden Landscaping, LTD. Dresden, Ohio MAJ
PKBN Hauling, LLC Sugar Grove, Ohio MAJ
Key Cable & Supply Co., Inc. Perrysburg, Ohio EBE
Griffin Pavement Striping, LLC Columbus, Ohio MAJ
Lionel Construction Company Zanesville, Ohio MAJ
M.P. Dory Co. Columbus, Ohio MAJ
MS Trucking Lockbourne, Ohio WBE
The Paul Peterson Company Columbus, Ohio MAJ
2. CONTRACT COMPLIANCE INFORMATION
The contract compliance number for Shelly and Sands, Inc. is CC006043 and expires 1/16/28.
3. PRE-QUALIFICATION STATUS
Shelly and Sands, Inc. and all proposed subcontractors have met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
4. FISCAL IMPACT
Partial funding for this project is a reimbursable budgeted expense of $15,373,836.00 within the Federal Transportation Grant Fund, Fund 7765, Grant #G592501 (Ambleside Maple Canyon 115797). Funds need to be appropriated.
Additional funding for this project is a reimbursable budgeted expense of $2,864,237.12 within the OPWC Grants and Loans Fund, Fund 7763, Grant #G592607 (2026 SR-161 - I-71 to Cleveland Avenue Phase II DCAC02). Funds need to be appropriated.
The remaining balance of $5,630,569.64 is available and appropriated within the Streets and Highways Bond Fund, Fund 7704. An amendment to the 2025 Capital Improvement Budget and a transfer of cash and appropriation is necessary to align spending with the proper project.
5. EMERGENCY DESIGNATION
Emergency action is requested in order to complete needed improvements at the earliest possible time and meet the requirements of the start date for the Ohio Public Works Commission and Ohio Department of Transportation’s funding awards to avoid penalty and to ensure the safety of the travelling public.
Title
To amend the 2025 Capital Improvement budget; to authorize the transfer of funds within the Streets and Highways Bond Fund; to appropriate funds within the Federal Transportation Grants Fund and the OPWC Grants and Loans Fund; to authorize the Director of Public Service to enter into contract with Shelly and Sands, Inc. for the Arterial - SR161 - I71 to Cleveland Avenue Phase 2 project; to authorize the expenditure of up to $23,868,642.76 from the Streets and Highways Bond Fund, OPWC Grants and Loans Fund and the Federal Transportation Grants Fund for the project; to repay any unused grant funds at the end of the grant period; and to declare an emergency. ($23,868,642.76)
Body
WHEREAS, the Department of Public Service is engaged in the Arterial - SR161 - I71 to Cleveland Avenue Phase 2 project; and
WHEREAS, the work for this project consists of the construction of mini-roundabouts at four locations on Tamarack Boulevard/Sharon Woods Boulevard and Beechcroft Road north and south of SR161, and raised medians from the service roads to the roundabouts. These improvements will include the addition of pedestrian and bike facilities, full replacement of traffic signals at the intersections of SR 161 with Tamarack Boulevard and Beechcroft Road, pavement widening and resurfacing, improvements to storm sewer, and lighting; and other work as may be necessary to complete the contract in accordance with the plans and specifications set forth in the Bid Submittal Documents; and
WHEREAS, Shelly and Sands, Inc. will be awarded the contract for the Arterial - SR161 - I71 to Cleveland Avenue Phase 2 project; and
WHEREAS, the Department of Public Service requires funding to be available for the Arterial - SR161 - I71 to Cleveland Avenue Phase 2 project for construction expense along with construction administration and inspection services; and
WHEREAS, Federal Transportation Grant Funds and OPWC Grants and Loans Fund will be used to pay for a portion of this project; and
WHEREAS, it is necessary to amend the 2025 Capital Improvement Budget to establish authority within the correct project; and
WHEREAS, it is necessary for Council to authorize a transfer of funds within Fund 7704, the Streets and Highways Bond Fund, to establish sufficient cash to pay for the project; and
WHEREAS, funds must be appropriated within the Federal Transportation Grants Fund and the OPWC Grants and Loans Fund; and
WHEREAS, it is necessary to authorize an expenditure of up to $23,868,642.76 from the Streets and Highways Bond Fund, the Federal Transportation Grant Funds and the OPWC Grants and Loans Fund for this contract; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to enter into contract with Shelly and Sands, Inc. to complete needed improvements at the earliest possible time and meet the requirements of the start date for the Ohio Public Works Commission and Ohio Department of Transportation’s funding awards to avoid penalty and to ensure the safety of the travelling public, all for the immediate preservation of the public health, peace, property, safety and welfare; and now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2025 Capital Improvements Budget authorized by ordinance 1790-2025 be amended as follows to establish sufficient authority for this project:
Fund / Project / Project Name / Current / Change /C.I.B. as Amended
7704 / P440105-100003 / Misc Econ Dev - Astor Park Streetscape Phase 2 (Voted Carryover) / $3,485,669.00 / ($2,742,979.00) / $742,690.00
7704 / P533003-100000 / Arterial - SR161 - I71 to Cleveland Avenue Phase 2 (Voted Carryover) / $2,887,591.00 / $2,742,979.00 / $5,630,570.00
SECTION 2. That the transfer of $2,742,978.64, or so much thereof as may be needed, is hereby authorized within Fund 7704 (Streets and Highways Bond Fund), from Dept-Div 5912 (Design and Construction), Project P440105-100003 (Misc Econ Dev - Astor Park Streetscape Phase 2), Object Class 06 (Capital Outlay) to Dept-Div 5912 (Design and Construction), Project P533003-100000 (Arterial - SR161 - I71 to Cleveland Avenue Phase 2), Object Class 06 (Capital Outlay) between projects per the account codes in the attachment to this ordinance.
SECTION 3. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ended December 31, 2025, the sum of $15,373,836.00 is appropriated in Fund 7765 (Federal Transportation Grants Fund), Dept-Div 5912 (Design and Contruction), Project G592501 (Ambleside Maple Canyon 115797), in Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 4. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ended December 31, 2025, the sum of $2,954,644.00 is appropriated in Fund 7763 (OPWC Grants and Loans Fund), Dept-Div 5912 (Design and Construction), Project G592607 (2026 SR-161 - I-71 to Cleveland Avenue Phase II DCAC02), in Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 5. That the Director of Public Service be and is hereby authorized to enter into a construction services contract with Shelly and Sands, Inc., 1515 Harmon Avenue, Columbus, Ohio 43223, for the Arterial - SR161 - I71 to Cleveland Avenue Phase 2 project in the amount of up to $21,503,281.77 in accordance with the specifications and plans on file in the Office of Support Services, which are hereby approved; and to pay for necessary construction administration and inspection costs associated with the project up to a maximum of $2,365,360.99.
SECTION 6. That the expenditure of $15,373,836.00, or so much thereof as may be needed, is hereby authorized in Fund 7765 (Federal Transportation Grants Fund), Dept-Div 5912 (Design and Construction), Grant G592501 (Ambleside Maple Canyon 115797), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 7. That the expenditure of $2,864,237.12, or so much thereof as may be needed, is hereby authorized in Fund 7763 (OPWC Grants and Loans Fund), Dept-Div 5912 (Design and Construction), Grant G592607 (2026 SR-161 - I-71 to Cleveland Avenue Phase II DCAC02), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 8. That the expenditure of $5,630,569.64, or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 5912 (Design and Construction), Project P533003-100000 (Arterial - SR161 - I71 to Cleveland Avenue Phase 2), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 9. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 10. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 11. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 12. At the end of the grant period, any repayment of unencumbered balances required by the grantor is hereby authorized and any unused City match monies may be transferred back to the City fund from which they originated in accordance with all applicable grant agreements.
SECTION 13. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.