Explanation
Background: This ordinance authorizes the City Auditor to set up a certificate in the amount of $50,000.00 for various expenditures for labor, materials, and equipment in conjunction with existing golf course and golf facility improvements managed by the Recreation and Parks Department. These are unanticipated expenditures that may include, but are not limited to, items such as surveys, design, landscape improvements, hard surfaces, equipment, emergency repairs, and golf course specific improvements. Contracts will be entered into in compliance with the procurement provisions of Columbus City Code Chapter 329. Expenditures will be in compliance with the City of Columbus Capital Eligibility Requirements.
Benefits to the Public: Having this funding in place for unanticipated needs as they arise will benefit the community by helping to ensure that golf courses and related facilities remain safe, accessible, updated, and user friendly. This funding will also keep the impact on golf customers to a minimum when unforeseen issues arise.
Community Input Issues: Many issues that this funding helps to address come straight from the community, through 311 and direct contact with the department. The golf community has expressed the desire for well-kept and updated golf courses and facilities. Golf customers expect the courses and facilities to be in good condition.
Area(s) Affected: Citywide (99), The entire City of Columbus is affected by having the funding in place to act efficiently on issues that arise on our golf courses and facilities.
Master Plan Relation: This project will support the Recreation and Parks Master Plan by helping to ensure that golf courses and facilities remain accessible, safe, updated, user friendly, and well maintained.
Fiscal Impact: $50,000.00 is budgeted and available from within the Voted Recreation and Parks Bond Fund 7712 to meet the financial obligations of these various expenditures.
Title
To authorize and direct the City Auditor to set up a certificate in the amount of $50,000.00 for various expenditures for labor, material, and equipment in conjunction with Recreation and Parks golf course and facility improvements; and to authorize the expenditure of $50,000.00 from the Recreation and Parks Voted Bond Fund. ($50,000.00)
Body
WHEREAS, it is necessary that the City Auditor set up a certificate in the amount of $50,000.00 for labor, material and equipment in conjunction with golf course and facility improvements within the Recreation and Parks Department; and
WHEREAS, funding is budgeted and available from within the Voted Recreation and Parks Bond Fund 7712 to meet the financial obligations of these various expenditures; and
WHEREAS, it has become necessary in the usual daily operations of the Recreation and Parks Department in that it is necessary to authorize the expenditure of $50,000.00 for various unanticipated expenditures in conjunction with golf course and facility improvements so that needed improvements and safety issues that arise can be addressed in a timely manner, all for the preservation of public peace, property, health, welfare, and safety; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the City Auditor is authorized to set up a certificate in the amount of $50,000.00 for various expenditures regarding labor, materials and equipment in conjunction with golf course and facility improvements within the Recreation and Parks Department.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That the City Auditor is authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 5. That the expenditure of $50,000.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Voted Recreation and Parks Bond Fund 7712 in object class 06 Capital Outlay per the accounting codes in the attachment to this ordinance.
SECTION 6. That this Council hereby recognizes that this ordinance does not identify specific contractors or vendors for the expenditure purposes authorized herein and hereby delegates sole and final contracting decisions relative to the determination of lowest, best, most responsive and most responsible vendor(s) to the Director of Recreation and Parks. All contracts will be entered into in compliance with the relevant provisions of the Columbus City Code, Chapter 329.
SECTION 7. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.