Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to modify a contract with Schorr Architects, Inc. for professional architectural and engineering consulting services for various City renovation projects. This serves as a blanket contract for renovations to City building and building components. The original contract was authorized by Ordinance No. 1201-2011, passed July 26, 2011, authorized the contract for professional architectural and engineering consulting services for various City renovation projects. Ordinance No. 1739-2012, passed August 1, 2012, authorized a modification of the original contact.
This modification is necessary for professional services for the design and construction renovation of the government television studio, control room, and editing suites. The current studio and control room are in need of being updated to a more efficient lighting and improved audio and video control systems. Additionally, the current architectural features of the studio and editing suites are badly outdated and need to be updated. The Department of Technology has previously entered into a contract with a studio consultant to determine the needs of the studio and control room. This modification will allow Schorr Architects to provide the design for the structural, architectural, and electrical system to accommodate the new equipment and lighting.
This modification also authorizes additional funding for the blanket contract for renovations to City building and building components under the jurisdiction of Public Safety and Public Service but projects that will be overseen by Finance and Management. A blanket contract is an efficient mechanism by which smaller renovation projects can be more efficiently scoped and bid. Actual construction projects designed under this contract come back to Council for authorization.
When bids were solicited for this contract it was anticipated that it would be modified for use over approximately a two year period, as well it is practical and cost effective for ongoing coordination and planning to modify this contract with Schorr Architects, Inc. It would not be in the best interests of the City to go with another vendor at this time.
Emergency action is requested so that needed renovations within the City may be designed and/or assessed as quickly as possible.
Schorr Architects, Inc. Contract Compliance No. 03-0499713, expiration date January 18, 2015.
Fiscal Impact: The cost of this modification is $129,000.00. This legislation authorizes the expenditure of $34,000.00 from the Information Services Fund, $75,000.00 from the Safety Voted Bond Fund and $20,000.00 from the Street and Highway Improvement Fund. In order to spend these funds, it is necessary to authorize transfers between projects within the Information Services Fund and the Safety Voted Bond Fund and to amend the 2012 Capital Improvement Budget.
Title
To amend the 2012 Capital Improvement Budget; to authorize the City Auditor to transfer funds between projects within the Information Services Fund and the Safety Voted Bond Fund; to authorize the Director of Finance and Management to modify a contract with Schorr Architects, Inc. for professional architectural and engineering consulting services for various City renovation projects; to authorize the expenditure totaling $129,000.00 from the Information Services Fund, Safety Voted Bond Fund, and the Street and Highway Improvement Fund; and to declare an emergency. ($129,000.00)
Body
WHEREAS, it is necessary to amend the 2012 Capital Improvement Budget and to transfer cash between projects within the Information Services Fund and the Safety Voted Bond Fund; and
WHEREAS, Ordinance No. 1201-2011, passed July 26, 2011, authorized the contract for professional architectural and engineering consulting services for various City renovation projects and Ordinance No. 1739-2012, passed August 1, 2012 authorized a modification of the original contact; and
WHEREAS, the Finance and Management Department, Office of Construction Management, desires to modify the contract with Schorr Architects, Inc., for general architectural and engineering consulting services for various City renovation projects; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Office of Construction Management, in that it is immediately necessary to authorize the Finance and Management Director to modify a contract with Schorr Architects Inc., for professional architectural and engineering consulting services for various necessary renovation projects within the City, so that that needed renovations may be accomplished as quickly as possible thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. This ordinance amends the 2012 Capital Improvement Budget and authorizes the transfer of appropriation and cash within the Information Services Bond Fund, to accommodate for the expenditure authorized by this ordinance.
SECTION 2. That the 2012 Capital Improvement Budget is hereby amended as follows:
Department of Technology, Information Services Dept./Div. 47-02
Information Services Bond Fund, Fund 514:
Project Name/Number/Subfund Current CIB Amount Revised Amount Amount Change
Media Services- Control Room Equip.
470054-100001 /carryover /002 $30,769 $0 ($30,769)
Media Services- Remote Production Switcher
470054-100008/ 002 $35,000 $ 31,769 ($ 3,231)
CTV Facility Renovation
470031-100003 /carryover/002 $0 $ 30,769 $30,769
470031-100003 /002 $0 $ 3,231 $ 3,231
SECTION 3: That the City Auditor is hereby authorized and directed to transfer funds and appropriation within the Information Services Bond Fund as follows:
FROM:
Dept./Div.:47-02 | Fund: 514 | Sub-fund: 002 | OCA Code: 475401 | Project Number: 470054-100001 | Project Name: Media Services- Control Room Equip | Obj. Level 1: 06 | Obj. Level 3: 6681 | Amount: $ 30,768.19 {carryover}
Dept./Div.:47-02 | Fund: 514 | Sub-fund: 002 | OCA Code: 475408 | Project Number: 470054-100008 | Project Name: Media Services- Remote Production Switches | Obj. Level 1: 06 | Obj. Level 3: 6681 | Amount: $3,231.81
TO:
Dept./Div.: 47-02 | Fund: 514 | Sub-fund: 002 | OCA Code: 543103 | Project Number: 470031-100003 | Project Name: CTV Facility Renovation | Obj. Level 1: 06 | Obj. Level 3: 6681 | Amount: $30,768.19 {carryover}
Dept./Div.: 47-02 | Fund: 514 | Sub-fund: 002 | OCA Code: 543103 | Project Number: 470031-100003 | Project Name: CTV Facility Renovation | Obj. Level 1: 06 | Obj. Level 3: 6681 | Amount: $3,231.81
SECTION 4. This ordinance amends the 2012 Capital Improvement Budget and authorizes the transfer of cash within the Safety Voted Bond Fund, to accommodate for the expenditure authorized by this ordinance.
SECTION 5: That the 2012 Capital Improvement Budget is hereby amended as follows:
Department of Public Safety, Dept./Div. 30-03
Safety Voted Bond Fund, Fund 701:
Project Name/Number/Subfund Current CIB Amount Revised Amount Amount Change
Police Facility Renovation $1,133,428 $1,058,428 ($75,000)
330021-100000 Voted 2008 Debt SIT Supported
Professional Arch Svcs $100,000 $175,000 $75,000
310004-100000 Voted 2008 Debt SIT Supported
SECTION 6: That the City Auditor is hereby authorized and directed to transfer funds within the Safety Voted Bond Fund as follows:
FROM:
Dept./Div.: 30-03 | Fund: 701 | OCA Code: 713321 | Project Number: 330021-100000 | Project Name: Police Facility Renovation | Obj. Level 1: 06 | Obj. Level 3: 6681 | Amount: $ 75,000.00
TO:
Dept./Div.: 30-01 | Fund: 701 | OCA Code: 701004 | Project Number: 310004-100000 | Project Name: Prof Arch Svs | Obj. Level 1: 06 | Obj. Level 3: 6681 | Amount: $75,000.00
SECTION 7. That the Director of the Finance and Management be and is hereby authorized to modify a contract with Schorr Architects, Inc. for professional architectural and engineering consulting services for various City renovation projects.
SECTION 8. That the expenditure of $129,000.00, or so much thereof as may be necessary in regards to the action authorized in SECTION 7, be and is hereby authorized and approved as follows:
Division: 47-02
Project: 470031-100003
Fund: 514
Subfund: 002
OCA Code: 543103
Object Level 1: 06
Object Level 3: 6681
Amount: $34,000.00
Division: 30-01
Fund: 701
Project: 310004-100000
OCA Code: 701004
Object Level: 06
Object Level 3: 6681
Amount: $75,000.00
Division: 59-11
Project: 590132-100000
Fund: 766
OCA Code: 591136
Object Level 1: 06
Object Level 3: 6681
Amount: $20,000.00
SECTION 9. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 10. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 11. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 12. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.