Explanation
Background:
Bids were received by the Recreation and Parks Department on September 25, 2013 for the Bunker Improvements 2012 Project as follows:
Status Base Bid Amount
Greenlawn Farms MAJ $179,830
Builderscape MAJ Bid Withdrawn
Project work consists of:
Base Bid - for the removal and stockpiling of existing bunker sand, replacement of drainage in existing bunkers, addition of new sand, and elimination of bunkers at Mentel Memorial Golf Course and Turnberry Golf Course.
Planning Areas: Mentel (25) & Turnberry (24)
Principal Parties:
Greenlawn Farms, LLC
Jeff Lytle (Contact)
1108 State Route 220
Piketon, OH 45661
740-708-3880 (Phone)
272405757 (Contract Compliance) compliant through: 3/7/14
Title
To authorize and direct the Director of Recreation and Parks to enter into contract with Greenlawn Farms, LLC, dba Greenlawn Landscape Contracting, for the Bunker Improvements 2013 Project; to authorize the transfer of $179,830.00 within the Recreation and Parks Fund 702; to amend the 2012 Capital Improvement Budget; to authorize the expenditure of $179,830.00 and a contingency of $27,170.00 for a total of $207,000.00 from the Voted Recreation and Parks Bond Fund; and to declare an emergency. ($207,000.00)
Body
WHEREAS, funds are being moved to alternate projects within Fund 702 to establish correct funding project detail for the Bunker Improvements 2013 Project; and
WHEREAS, the 2012 Capital Improvement Budget will be amended to reflect the fund transfers from projects within Fund 702; and
WHEREAS, bids were received by the Recreation and Parks Department on September 25, 2012 for the Bunker Improvements 2013 Project, and the contract will be awarded to Greenlawn Farms, LLC, dba Greenlawn Landscape Contracting, as the lowest and best responsive bidder; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to enter into agreement with Greenlawn Farms, LLC, dba Greenlawn Landscape Contracting, for the Bunker Improvements 2013 Project to complete work during the non-peak golf season having the least impact on daily golf operations; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks be and he is hereby authorized and directed to enter into contract with Greenlawn Farms, LLC, dba Greenlawn Landscape Contracting, for the Bunker Improvements 2013 Project in accordance with plans and specifications on file in the Recreation and Parks Department.
SECTION 2. That the City Auditor is hereby authorized to transfer $179,830.00 within the voted Recreation and Parks Bond Fund No. 702 for the projects listed below:
FROM:
Project OCA Code Object Level 3 Amount
510429-100003 Bunkers 724293 6621 $179,830.00
TO:
Project OCA Code Object Level 3 Amount
510429-100023 (Mentel) 721119 6621 $137,165.00
510429-100029 (Turnberry) 742929 6621 $42,665.00
SECTION 3. That the 2012 Capital Improvements Budget Ordinance 0368-2012 is hereby amended as follows in order to provide sufficient budget authority for this legislation .
CURRENT:
Fund 702; Project 510429-100003/Bunkers/ $300,00/ (SIT Supported)
Fund 702; Project 510429-100023/Mentel/ $0/ (SIT Supported)
Fund 702; Project 510429-100029/Turnberry/$0 (SIT Supported)
AMENDED TO:
Fund 702; Project 510429-100003/Bunkers/ $120,170/ (SIT Supported)
Fund 702; Project 510429-100023/Mentel/ $137,165/ (SIT Supported)
Fund 702; Project 510429-100029/Turnberry/$42,665 (SIT Supported)
SECTION 4. That the expenditure of $207,000.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Voted Recreation & Parks Bond Fund 702, as follows:
Project OCA Code Object Level 3 Amount
510429-100023 (Mentel) 721119 6621 $137,165.00
510429-100029 (Turnberry) 742929 6621 $42,665.00
510429-100003 (Bunkers) 724293 6621 $27,170.00
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project; except that no transfer shall be so made from a project account funded by monies from more than one source.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this legislation.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.