Explanation
BACKGROUND: This ordinance authorizes the Director of Finance and Management, on behalf of the Facilities Management Division, to enter into a contract with Roberts Service Group, Inc. for the Police Substation #19 Renovation Project.
The scope of work includes the full interior renovation at the old Police Substation #19, located at 2070 Sullivant Ave.
CONSTRUCTION CONTRACT AWARD: The project was let by the Facilities Management Division via Vendor Services and Bid Express. Three bids were opened on February 27, 2025 from the following Majority-designated vendors:
1. Roberts Service Group, Inc. $362,775.00
2. 2K General Company $458,100.00
3. Setterlin Building Company $524,000.00
Roberts Service Group, Inc.’s bid was deemed the lowest, best, most responsive and responsible bid in the amount of $362,775.00. Majority-owned firm. Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Roberts Service Group, Inc.
SUBCONTRACTOR PARTICIPATION: The ODI-assigned goal for this project was 25%. Roberts Service Group, Inc. proposed using the following subcontractor to meet this goal:
Company Name City/State ODI Designation
The Ardit Company Columbus/OH WBE
EMERGENCY DESIGNATION: Emergency legislation is requested for this ordinance so that the former Police Substation 19 building can be renovated to provide needed office space for the Department of Public Safety as soon as possible.
Fiscal Impact: A budget amendment, transfer, and expenditure within the Construction Management Capital Fund will be necessary for this expenditure.
Title
To authorize the Director of Finance and Management, on behalf of the Facilities Management Division, to enter into a contract with Roberts Service Group, Inc. for the Police Substation #19 Renovation Project; to authorize an amendment to the 2024 Capital Improvement Budget; to authorize a transfer and expenditure up to $362,775.00 within the Construction Management Capital Improvement Fund; and to declare an emergency. ($362,775.00)
Body
WHEREAS, three bids for the Police Substation #19 Renovation Project were received and opened in the office of the Director of Finance and Management on February 27, 2025; and
WHEREAS, the lowest, best, most responsive and responsible bid was from Roberts Service Group, Inc. in the amount of $362,775.00; and
WHEREAS, it is necessary to authorize the Director of Finance and Management to award and execute a construction contract for the Police Substation #19 Renovation Project; and
WHEREAS, it is necessary to authorize an amendment to the 2024 Capital Improvement Budget; and
WHEREAS, it is necessary to authorize a transfer and expenditure of funds within the Construction Management Capital Improvement Fund; and
WHEREAS, an emergency exists in the usual and daily operation of the Director of Finance and Management ,Facilities Management Division, in that it is immediately necessary to authorize the Director of Finance and Management to enter into contract with Roberts Service Group, Inc., for the Police Substation #19 Renovation Project so that the former Police Substation 19 building can be renovated to provided needed office space for the Department of Public Safety as soon as possible, all for the immediate preservation of the public health, peace, property, safety, and welfare; and now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management, on behalf of the Facilities Management Division, is authorized to enter into a contract with Roberts Service Group, Inc. for the Police Substation #19 Renovation Project, in an amount up to $362,775.00
SECTION 2. That the transfer of $362,775.00 or so much thereof as may be necessary in regard to the actions authorized in SECTION 1, is hereby authorized in Fund 7733 - Construction Management Capital Improvement Fund, in Object Class 06, Capital Outlay, per the accounting codes in the attachment to this ordinance.
SECTION 3. That the expenditure of $362,775.00, or so much thereof as may be necessary in regard to the actions authorized in SECTION 1, is hereby authorized in Fund 7733 - Construction Management Capital Improvement Fund, in Object Class 06, Capital Outlay, per the accounting codes in the attachment to this ordinance.
SECTION 4. That the 2024 Capital Improvement Budget is hereby amended per the accounting codes in the attachment to this ordinance.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 7. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 9. That for the reasons stated in the preamble hereto, which is hereby made a part thereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.