Explanation
BACKGROUND: The Finance and Management Department, Office of Construction Management, employs personnel that are engaged in overseeing various construction and building renovation capital projects. These personnel are budgeted within, and paid from, the General Fund. These costs can be capitalized. Doing so is consistent with earlier efforts by the Office of Construction Management to reimburse the General Fund when the General Fund incurred expenses more appropriate to capital improvement funding. Specifically, Ordinance No. 0034-2009, passed February 2, 2009, authorized $119,449.75 for these purposes. The goal of this ordinance is to amend the 2009 CIB and transfer necessary funds for capitalization of construction work. The Office of Construction Management tracks the hours each employee works on individual projects and bills these hours back to the proper capital project. This process can help save the General Fund up to $325,000 per fiscal year.
Emergency action is requested so that the reimbursement of the General Fund, as projected in the Third Quarter Financial Review, can occur before the end of the fiscal year. It was impossible to present this ordinance earlier, as the bond cash was not available until the November bond sale proceeds have been received.
Fiscal Impact: This expenditure is budgeted and available within the Construction Management Capital Improvement Fund and the Safety Voted Bond Fund. This ordinance authorizes the expenditure of $268,751.00 or so much thereof as may be necessary for this purpose.
Title
To authorize the Finance and Management Director to expend $268,751.00, or so much thereof as may be necessary, to reimburse the General Fund for construction and building renovation expenses incurred by the Office of Construction Management; to amend the 2009 CIB; to authorize the transfer of $6,082.48 within the Safety Voted Bond Fund; to authorize the transfer of $73,951.00 within the Construction Management Capital Improvement Fund; to authorize the City Auditor to cancel the balance of certain suffixes on a previously established Auditor's Certificate; to authorize an expenditure from the Construction Management Capital Improvement Fund and the Safety Voted Bond Fund; and to declare an emergency. ($268,750.00)
Body
WHEREAS, the Office of Construction Management employs personnel who are engaged in construction and building renovation activities; and
WHEREAS, these costs can be capitalized; and
WHEREAS, this ordinance amends the 2009 Capital Improvements Budget; and
WHEREAS, this ordinance also authorizes various transfers; and
WHEREAS, it is necessary to authorize this expenditure in order to provide adequate operating resources for the Office of Construction Management; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Office of Construction Management, in that it is immediately necessary to authorize the Finance and Management Director to reimburse the General Fund, as projected in the Third Quarter Financial Review, before the end of the fiscal year, thereby preserving the public health, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to expend $268,751.00 or so much thereof as may be necessary, to reimburse the General Fund for construction and building renovation expenses incurred in connection with the capital improvements program in 2009 and early 2010.
SECTION 2. That the City Auditor is authorized to cancel the remaining balances on suffixes 003, 005, 006, 007, 009, and 014 of AC029862.
SECTION 3. That the 2009 Capital Improvement Budget is hereby amended as follows to account for the cancellations authorized in Section 2, as well as any other cancellations that have occurred in the affected projects:
Safety/Police 30-03 and Fire 30-04 Fund 701
Project/Project # CIB Amount Revised CIB
Police Property Room/Crime Lab 330033-100000 (Carryover Funding) $6,751 $11,696
Fire Station 10 340112-100000 (Carryover Funding) $44,638 $45,670
Fire Station 35 340113-100000 (Carryover Funding) $36,620 $39,620
Fire Training Complex 340118-100000 (Carryover Funding) $4,054 $8,108
Office of Construction Management 45-27
Project/Project # CIB Amount Revised CIB
North Market Improvements 570045-100000 (Carryover Funding) $3,128 $5,949
1393 E Broad Street 570032-100000 (Carryover Funding) $1,965 $3,210
SECTION 4. That the 2009 Capital Improvement Budget is hereby amended to account for the transfers authorized in Section 6 as follows:
Safety/Police 30-03 Fund 701
Project/Project # CIB Amount Revised CIB
Police Property Room/Crime Lab 330033-100000 (Carryover Funding) $11,696 $6,750
Police Facility Renovation 330021-100000 (Carryover Funding) $797,045 $795,908
Police Heliport 330032-100000 (Carryover Funding) $37,844 $43,927
SECTION 5. That the 2009 Capital Improvement Budget is hereby amended to account for the transfers authorized in Section 7 as follows:
Office of Construction Management 45-27
Project/Project # CIB Amount Revised CIB
North Market Improvements 570045-100000 (Carryover Funding) $5,949 $3,128
1393 E Broad Street 570032-100000 (Carryover Funding) $3,210 $1,965
300 N High Overhead 570001-100000 (Carryover Funding) $675 $0
Muni Court Renova Prosec 570055-100000 (Carryover Funding) $1,607 $0
Facility Renovations-Various 570030-100120 (Councilmatic) $729,390 $661,787
Old Police HQ 570056-100000 (Councilmatic) $0 $2,464
Municipal Court 570043-100000 (Councilmatic) $599,348 $664,486
Old Police HQ 570056-100000 (Carryover) $8,793 $15,142
SECTION 6. That the City Auditor is hereby authorized and directed to transfer funds within the Safety Voted Bond Fund as follows:
FROM:
Dept/Div: 30-03 | Fund: 701 | Project Number 330033-100000 | Project Name - Police Property Room/Crime Lab | OCA Code 644476 |OL3: 6620 | Amount $4,945.36
Dept/Div: 30-03 | Fund: 701 | Project Number 330021-100000 | Project Name - Police Facility Renovation | OCA Code 644476 |OL3: 6620 | Amount $1,137.12
TO:
Dept/Div: 30-03 | Fund: 701 | Project Number 330032-100000 | Project Name - Police Heliport | OCA Code 644476 | OL3: 6620 | Amount $6,082.48
SECTION 7. That the City Auditor is hereby authorized and directed to transfer funds within the Construction Management Capital Improvement Fund as follows:
FROM:
Dept/Div: 45-27 | Fund: 733 | Project Number 570045-100000 | Project Name - North Market | OCA Code 733000|OL3: 6620 | Amount $2,820.89
Dept/Div: 45-27 | Fund: 733 | Project Number 570032-100000 | Project Name - 1393 E Broad | OCA Code 733000|OL3: 6620 | Amount $1,245.13
Dept/Div: 45-27 | Fund: 733 | Project Number 570001-100000 | Project Name - 300 N High Overhead Pedestrian | OCA Code 733000|OL3: 6620 | Amount $675.00
Dept/Div: 45-27 | Fund: 733 | Project Number 570055-100000 | Project Name - Muni Court Renova Prosec/Probat | OCA Code 733000|OL3: 6620 | Amount $1.606.99
Dept/Div: 45-27 | Fund: 746 | Project Number 570030-100120| Project Name - Facility Renovation | OCA Code 733030|OL3: 6620 | Amount $67,602.99
TO:
Dept/Div: 45-27 | Fund: 733 | Project Number 570056-10000 | Project Name - Old Police Headquarters | OCA Code 733056 | OL3: 6620 | Amount $8,813.00
Dept/Div: 45-27 | Fund: 733 | Project Number 570043-100000 | Project Name - Municipal Court | OCA Code 733043 | OL3: 6620 | Amount $65,138.00
SECTION 8. That the expenditure of $268,751.00 from Object Level 3 6620 or so much thereof that may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as appears in Attachment 1591-2009.xls.
SECTION 9. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 10. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.