Explanation
Background: This ordinance authorizes the Director of the Recreation and Parks Department to enter into contract with CAP-STONE & Associates, Inc. for the Hard Surfaces Program 2025-2026 Project. The contract amount is $245,505.75, with an alternate of $14,550.00 and a contingency of $23,000.00, for a total of $283,055.75. An additional $2,500.00 is being authorized for interdepartmental fees for a total of $285,555.75 being authorized by this ordinance.
The Recreation and Parks Department allocates a portion of the Capital Improvement Budget (CIB) to improve existing hard surfaces and accessibility every year. This particular contract focuses on the improvement of asphalt and concrete surfaces that are highly used by the public and include paths, sidewalks, and ramps. These improvements ensure safe and easy access to parks and facilities. Areas for improvement are determined by requests from internal staff and the public. All requests are then assessed and given a Pavement Condition Rating (PCR), indicating a rank from 0, meaning worst condition, to 100, meaning best condition. Requests are then prioritized for action based on their respective PCR scores and feedback from relevant stakeholders. The anticipated project schedule will begin in the spring of 2026.
Vendor Bid/Proposal Submissions (Office of Diversity and Inclusion designation status):
Bids were advertised through Vendor Services, in accordance with City Code Section 329, on February 26, 2026 and received by the Recreation and Parks Department on March 24, 2026. Bids were received from the following companies:
CAP-STONE & Associates, Inc. $245,505.75
B&C Blacktop $295,815.94
Decker Construction Company $405,272.50
Builderscape, Inc. $452,513.00
After reviewing the bids that were submitted, it was determined that CAP-STONE & Associates, Inc. was the lowest and most responsive bidder. CAP-STONE & Associates, Inc. and all proposed subcontractors have met code requirements with respect to prequalification, pursuant to relevant sections of Columbus City Code Chapter 329.
Principal Parties:
CAP-STONE & Associates, Inc.
5715 Westbourne Avenue
Columbus, Ohio 43213
Mary Sharrett, (614) 759-9800
Contract Compliance Number: 004933
Contract Compliance Expiration Date: June 6, 2026
Emergency Justification: Emergency action is requested to help ensure high priority hard surface improvements are completed prior to the summer 2026 event season in order to address public safety concerns, minimize impacts to programming, and to fulfill community commitments.
Benefits to the Public: This hard surface improvement program provides accessible and usable asphalt improvements to several park properties including Whetstone Park, Galloway Ridge Park, and Hilliard Green Park.
Community Input/Issues: These improvements were identified through 311 community requests and internal staff recommendations.
Area(s) Affected: Citywide (99)
Master Plan Relation: This project will support the Recreation and Parks Master Plan by removing access barriers to city parks and by updating at least five neighborhood parks per year.
Fiscal Impact: $285,555.75 is budgeted and available from within the Recreation and Parks Voted Bond Fund 7702 to meet the financial obligations of this expenditure.
Title
To authorize the Director of the Recreation and Parks Department to enter into contract with CAP-STONE & Associates, Inc. for the Hard Surfaces Program 2025-2026 Project; to authorize the transfer of $285,555.75 within the Recreation and Parks Voted Bond Fund; to authorize the amendment of the 2025 Capital Improvements Budget; and to authorize the expenditure of $285,555.75 from the Recreation and Parks Voted Bond Fund; and to declare an emergency. ($285,555.75)
Body
WHEREAS, it is necessary to authorize the Director of the Recreation and Parks to enter into contract with CAP-STONE & Associates, Inc. for the Hard Surfaces Program 2025-2026 Project; and
WHEREAS, it is necessary to authorize the transfer of $285,555.75 within the Recreation and Parks Voted Bond Fund 7702; and
WHEREAS, it is necessary to authorize the amendment of the 2025 Capital Improvements Budget Ordinance 1790-2025 in order to provide sufficient budget authority for this and future projects; and
WHEREAS, it is necessary to authorize the expenditure of $285,555.75 from the Recreation and Parks Voted Bond Fund 7702; and
WHEREAS, an emergency exists in the usual daily operations of the Recreation and Parks Department in that it is immediately necessary to authorize the Director to enter into contract with CAP-STONE & Associates, Inc. to help ensure high priority hard surface improvements are completed prior to the summer 2026 event season in order to address public safety concerns, minimize impacts to programming, and to fulfill community commitments, all for the immediate preservation of the public health, peace, property, safety, and welfare; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Recreation and Parks Department be and is hereby authorized to enter into contract with CAP-STONE & Associates, Inc. for the Hard Surfaces Program 2025-2026 Project.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 5. That the transfer of $285,555.75 or so much thereof as may be needed, is hereby authorized between projects within the Recreation and Parks Voted Bond Fund 7702 per the account codes in the attachment to this ordinance.
SECTION 6. That the 2025 Capital Improvements Budget Ordinance 1790-2025 is hereby amended as follows in order to provide sufficient budget authority for this ordinance and future projects.
Fund / Project / Project Name / Current Revised Authority / Current Remaining Authority / Change / Amended Revised Authority / Amended Remaining Authority
Fund 7702 / P513000-100000 / Acquisition - Misc. (Voted Carryover) / $1,751,998 / $1,751,998 / ($285,556) / $1,466,442 / $1,466,442
Fund 7702 / P511007-202526 / Hard Surface Improvements 2025-2026 (Voted Carryover) / $0 / $0 / $285,556 / $285,556 / $285,556
SECTION 7. That for the purpose stated in Section 1, the expenditure of $285,555.75 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Recreation and Parks Voted Bond Fund 7702, in object class 06 Capital Outlay, per the accounting codes in the attachments to this ordinance.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.