Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish a purchase order and to expend funds for concrete work at Fire Station No. 10 at 1096 West Broad Street and the Division of Police Dog Run at 2609 McKinley Avenue. The purchase order will be established pursuant to the State Requirements contract with Lusk Mechanical Contractors, Inc.
This ordinance authorizes a contract for concrete work utilizing an established State Term Contract for Job Order Contracting (JOC). The JOC allows the City to get commonly encountered construction projects done using a different contracting method. By using JOC, the City hopes to reduce cost, time and errors for certain renovation, repair and construction projects. The State of Ohio bid JOC through the use of a unit price book, which provides for preset costs for specific construction tasks. Winning bidders were selected based on their mark-up or discount from these preset costs. The Finance and Management Department, Facilities Management Division, wishes to use this contract and will measure its effectiveness in comparison to the traditional construction procurement method. If deemed effective, the Facilities Management Division will consider conducting its own procurement for a JOC program specifically for the City of Columbus.
Emergency action is requested so as to address various concrete projects before the advent of winter.
Fiscal Impact: The cost of the contract is $25,636.29. Funding is available in the Safety Voted Bond Fund.
Title
To authorize the Finance and Management Director to issue purchase order with Lusk Mechanical Contractors, Inc. under the provisions of a State Term Contract, for concrete work at Fire Station No. 10 and the Police Dog Run; to authorize the expenditure of $25,636.29 from the Safety Voted Bond Fund; and to declare an emergency. ($25,636.29)
Body
WHEREAS, the Finance and Management Department, Facilities Management Division, will manage the concrete work at Fire Station No. 10 and the Police Dog Run, and a State Term Contract is available for the concrete work; and
WHEREAS, it is necessary to expend these funds for concrete work; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Facilities Management Division, in that it is immediately necessary to issue a purchase order with the State under a Term Contract for concrete work to address various concrete projects before the onset of winter, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to issue a purchase order on behalf of the Facilities Management Division per the terms and conditions of a State Term Contract as follows:
Contract No. OH03GA-080311-LUS
Lusk Mechanical Contractors, Inc.
Contract Compliance No. 61-1204838
11/07/2012-11/07/2014
Repair and Maintenance - Job Order Contracting (JOC)
SECTION 2. That the sum of $25,636.29, or so much thereof as may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved to be expended as follows:
Division: 30-04
Fund: 701
Project: 340103-100000
OCA: 711103
Object Level 1: 06
Object Level 3: 6620
Amount: $11,783.62
Division: 30-03
Fund: 701
Project: 330021-100000
OCA: 713321
Object Level 1: 06
Object Level 3: 6620
Amount: $13,852.67
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days thereafter if the Mayor neither approves nor vetoes the same.