Explanation
Background: This legislation authorizes the Finance and Management Director to modify a contract on behalf of the Fleet Management Division with Bomar Construction Company Inc., for the purchase of building maintenance and construction services.
The City of Columbus previously bid and successfully awarded Bomar Construction Company Inc., the contract for the purchase of building maintenance and construction services, pursuant to bid solicitation RFQ026866. The original contract was entered into on May 2, 2024, with Ord. 0222-2024 with the option to renew for three (3) additional one (1) year periods upon mutual agreement and approval of Columbus City Council. Ord 0588-2025 renewed this contract for the year 2025 for $80,000.00. Ord 0465-2026 renewed this contract for the year 2026 for $80,000.00.
1. Amount of additional funds: The total amount of additional funds needed for the modification is $40,000.00.
Original Contract - $80,000.00 - Ord. 0465-2026
Modification #1 - $40,000.00 - Current
Total $120,000.00
2. Reason additional funds were not foreseen: Due to an unforeseen repair there is an increase in cost of services and utilization. The initially allotted amount of funding will not last through year end. Services were anticipated under the original contract; This is a planned modification and renewal as per original Ordinance No. 0222-2024.
3. Reason other procurement processes were not used: The City currently works with Bomar Construction Company Inc. for these services. Regular procurement processes were utilized.
4. How was the cost determined: The cost of this modification was determined by negotiations between the City and the Vendor. The vendor proposed an increase of $40,000.00 and the increase is considered fair and reasonable and reflective of current service needs.
This Modification will allot enough money to continue these services uninterrupted. If unforeseen issues or difficulties are encountered that would require additional funding, a modification would be requested.
Bomar Construction Company, D365#005362. Expires 06/13/2026
Fiscal Impact: This ordinance authorizes the modification of the contracted amount to $120,000.00 from $80,000.00 and the expenditure of $40,000.00 from the Fleet Management Operating Fund with Bomar Construction Company Inc., for the purchase of building maintenance and construction services. The Fleet Management Division budgeted $80,000.00 in the operating fund for these services
EMERGENCY DESIGNATION: This ordinance is being submitted as an emergency in order to allow the continuation of vital services to keep the Division of Finance and Management - Fleet Management division operations running efficiently for the health and prosperity of City of Columbus citizens.
Title
To authorize the Director of Finance and Management, on behalf of the Fleet Management Division, to modify a contract with Bomar Construction Company Inc., for the purchase of building maintenance and construction services; to modify the contracted amount from $80,000.00 to $120,000.00; to authorize the expenditure of $40,000.00 from the Fleet Management Operating Fund; and to declare an emergency. ($40,000.00)
Body
WHEREAS, it is necessary to contract for the purchase of building maintenance and construction services for Fleet Management Division; and
WHEREAS, the Fleet Management Division solicited a bid (RFQ026866) and awarded this contract to Bomar Construction Company Inc.; and
WHEREAS, Ordinance No. 0222-2024, passed by City Council on May 2, 2024, authorized the original contract with Bomar Construction Company Inc., for an initial one-year term, which provided for three (3) annual renewal options, the second of which was renewed by Ord. 0465-2026; and
WHEREAS, it is necessary to modify and increase the existing contract with Bomar Construction Company Inc., to provide for continued services during the 2026 fiscal year; and
WHEREAS, this ordinance is being submitted in accordance with the relevant provisions of Chapter 329 of City Code pertaining to contract modifications; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Finance and Management, Fleet Management Division that it is immediately necessary to authorize the Director of Finance and Management to modify and increase the current contract for the purchase of building maintenance and construction services with Bomar Construction Company Inc., to allot funds in order to allow the continuation of services to keep the Fleet Management operations running efficiently for the health and prosperity of City of Columbus citizens, all for the immediate preservation of the public health, peace, property and safety; NOW, THEREFORE;
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director, on behalf of the Fleet Management Division, is hereby authorized to increase the contract with Bomar Construction Company Inc., for the purchase of building maintenance and construction services.
SECTION 2. That the expenditure of $40,000.00 or so much thereof as may be necessary in regard to the action authorized in Section 1 is hereby authorized in Fund 5200 Fleet Management Operating Fund in Object Class 03-Contractual Services, per the accounting codes in the attachment to this ordinance.
See Attached File: Ord 1542-2026 Legislation Template.xls
SECTION 3. That the monies in the foregoing Sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is hereby declared to be an emergency measure, and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves or vetoes the same.