Explanation
BACKGROUND: For the option to establish a Universal Term Contract (UTC) to purchase subsurface geologic investigations (borings), installation of monitoring wells, and the abandonment of monitoring wells within southern Central Ohio area for the Division of Water. The term of the proposed option contract would be three (3) years, through December 31, 2011, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on October 30, 2008.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06, Solicitation SA003071. Twelve (12) bids were solicited (M1A: 1). Three (3) bids were received.
The Purchasing Office is recommending award to the lowest, responsive, responsible and best bidder, as follows:
Lee Testing & Engineering, Inc., CC#412224011 (Expires 5/01/09)
Total Estimated Annual Expenditure: $1.00
These companies are not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.
This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Purchasing UTC Account. The Division of Water will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize and direct the Finance & Management Director to enter into a contract to purchase subsurface geologic investigations (borings), installation of monitoring wells, and the abandonment of monitoring wells with Lee Testing & Engineering, Inc., to authorize the appropriation of one (1) dollar to establish the contract from the Purchasing/UTC Account, and to declare an emergency. ($1.00).
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids on October 30, 2008, and selected the lowest, responsive, responsible and best bidder; and
WHEREAS, this ordinance addresses Purchasing objectives of: 1) maximizing the use of City resources by obtaining optimal products/services at low prices; 2)encouraging economic development by improving access to City bid opportunities and 3) providing effective option contracts for City agencies to efficiently maintain their supply chain and service to the public; and
WHEREAS, in order to ensure subsurface geologic investigations and installation of monitoring wells are supplied without interruption, as they are used for the purpose of drilling to obtain geological information and/or monitoring well installations from various boring locations, this is being submitted for consideration as an emergency measure; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Water in that it is immediately necessary to enter into a contract for the option to purchase subsurface geologic investigations (borings), installation of monitoring wells, and the abandonment of monitoring wells, thereby preserving the public health, peace, property, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance & Management Director be and is hereby authorized and directed to enter into the following contract for an option to purchase geologic investigations and installation of monitoring wells for the term ending December 31, 2011, with the option to renew for one (1) additional year in accordance with Bid SA003071:
Lee Testing & Engineering, Inc., Items 1 through 31: $1.00
SECTION 2. That the expenditure of $1.00 is hereby authorized from Purchasing Contract Account, Organization Level 1: 45-01, Fund: 05-517, Object Level 3: 2270, OCA: 451130, to pay the cost thereof.
SECTION 3. That for the reason stated in the preamble here to, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.