Explanation
BACKGROUND
This ordinance authorizes the Director of the Department of Technology, on behalf of Columbus Water and Power (CWP), to enter into a contract with Real Time Networks, Inc. for maintenance and ongoing support of an electronic key management system.
The Real Time Networks, Inc. key management system equips CWP with comprehensive key tracking capabilities, enhancing the security of assets, facilities, and vehicles, and assurance of continuous operational safety.
To procure these services, a Request for Proposals (SA005016) was published June 12, 2013. The solicitation received six (6) proposals, which were scored by an evaluation committee of seven (7) representatives from the Department of Technology, Department of Public Utilities (now Columbus Water and Power), and Fleet Management Division. Because the RFP process was used to purchase the hardware associated with the key management system instead of the Invitation to Bid (ITB) process, Ord. 2422-2013 requested and authorized a waiver of competitive bidding provisions, in accordance with section 329.27 of Columbus City Code.
This ordinance also authorizes a waiver of competitive bidding, in accordance with relevant provisions of Chapter 329 of the Columbus City Codes. Given the established relationship with this contractor, and the expense to the City to bring in a new systems at this time, it is in the City’s best interest to utilize bid waiver legislation for this ordinance.
Finally, this ordinance authorizes the expenditure of $80,106.00 for the above-described services for the period of one year from, starting on August 31, 2026, and ending on August 30, 2027.
FISCAL IMPACT
Funding in the amount of $80,106.00 is budgeted and available in the Department of Technology, Information Services Division Operating Fund, Fund 5100.
CONTRACT COMPLIANCE
Vendor Name: Real Time Networks, Inc.
Vendor Account: 020066
Expiration Date: 8/21/2027
Title
To authorize the Director of the Department of Technology, on behalf of Columbus Water and Power, to enter into a contract with Real Time Networks, Inc. for hosting and ongoing support of an electronic key management system; to waive the competitive bidding provisions of Chapter 329 of the Columbus City Codes; and to authorize the expenditure of $80,106.00 from the Department of Technology, Information Services Division, Information Services Operating Fund. ($80,106.00)
Body
WHEREAS, it is necessary to authorize the Director of the Department of Technology, on behalf of Columbus Water and Power, to enter into a contract with Real Time Networks, Inc. for hosting and ongoing support of an electronic key management system; and
WHEREAS, it is necessary to authorize the expenditure of up to $80,106.00 for key management services by Real Time Network, Inc.; and
WHEREAS, the term of this agreement shall be for a period of one year starting on August 31, 2026, and ending on August 30, 2027; and
WHEREAS, a waiver of the relevant provisions of Columbus City Codes relating to competitive bidding is hereby authorized; and
WHEREAS, it has become necessary in the usual daily operation of the city for the Department of Technology to authorize the Director Technology, to enter into a contract with Real Time Network, Inc. on behalf of Columbus Water and Power, for hosting and ongoing support of an electronic key management system; NOW, THEREFORE:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Technology, on behalf of Columbus Water and Power, be and is hereby authorized to enter into a contract with Real Time Network, Inc. for a period of one year from the date of a confirmed purchase order by the City Auditor’s Office, in the amount up to $80,106.00.
SECTION 2. That the total expenditure of $80,106.00, or so much thereof as may be necessary, is hereby authorized to be expended from the Department of Technology, Information Services Operating Fund, as follows in the attachment to this ordinance. (1117-2026EXP)
SECTION 3. That this Council finds it in the City's best interest to waive the competitive bidding provisions of Chapter 329 of City Code to enter into this contract and does hereby waive the same.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for any contract or contract modifications associated with this ordinance.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6: That this ordinance shall take effect and be in force from and after the earliest period allowed by law.