Explanation
BACKGROUND: For the option to purchase Firefighter Boots for the Fire Division in order to help ensure the safety of Firefighters performing various duties on the job. Through a Request for Information issued last year, the Fire Division determined the 3 types of boots that best met their needs. These particular boots were then specified on a solicitation so competitive bids could be obtained.
The term of the proposed option contracts would be two (2) years, with the option to extend the contract for one additional one-year period. The Contracts are through March 31, 2012. The Purchasing Office opened formal bids on February 11, 2010.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06, Solicitation SA003476. Seventy-four (74) bids were solicited (MBR: 2; F1: 1). Five (5) bids were received. Pro Protection Group was numeric low bidder on item 1. Fire House was numeric low bidder on item 2. Warren Fire was numeric low bidder on item 3, but after applying the local vendor credit, Pro Protection Group became the low bidder.
The Purchasing Office is recommending award of the contract to the lowest, responsive, responsible and best bidders:
Pro Protection Group, LLC dba Phoenix Safety, CC#412241348 (Expires February 24, 2012), $1.00, Items 1 and 3.
The Fire House, CC#310953722 (Expires April 5, 2010), $1.00, Item 2.
Total Estimated Annual Expenditure: $75,000.00
These companies are not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.
This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Mail, Print Services and UTC Fund. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize and direct the Finance & Management Director to enter into two contracts for the option to purchase Firefighter Boots with Pro Protection Group, LLC and The Fire House; to authorize the expenditure of two (2) dollars to establish the contracts from the Mail, Print Services and UTC Fund; and to declare an emergency. ($2.00)
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids on February 11, 2010 and selected the lowest, responsive, responsible and best bids; and
WHEREAS, this ordinance addresses Purchasing objective of 1) maximizing the use of City resources by obtaining optimal products/services at low prices and 2) encouraging economic development by improving access to City bid opportunities and 3) providing effective option contracts for City agencies to efficiently maintain their supply chain and service to the public; and
WHEREAS, because the Firefighter Boots are used to protect Firefighters exposed to dangerous situations during the course of their daily employment, this is being submitted for consideration as an emergency measure; and
WHEREAS, an emergency exists in the usual daily operation of the Various City Agencies in that it is immediately necessary to enter into a contract for an option to purchase the Firefighter Gloves, thereby preserving the public health, peace, property, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance & Management Director be and is hereby authorized and directed to enter into the following contracts for an option to purchase Firefighter Boots for the Fire Division for the term ending March 31, 2012, with the option to extend the contract for one (1) additional one-year period, in accordance with Solicitation No. SA003476 as follows:
Pro Protection Group, LLC dba Phoenix Safety, Items 1 and 3, Amount: $1.00
The Fire House, Item 2, Amount $1.00
SECTION 2. That the expenditure of $2.00 is hereby authorized from the Mail, Print Services and UTC Fund, Organization Level 1: 45-01, Fund: 05-517, Object Level 3: 2270, OCA: 451130, to pay the cost thereof.
SECTION 3. That for the reason stated in the preamble here to, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.