Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to enter into a contract for the Roadway Improvements - Stygler Road project and to provide payment for construction administration and inspection services.
This project consists of roadway improvements from Sandburr Avenue in Gahanna to Wendler Boulevard in Columbus. The roadway segment is approximately 715 feet in length, extending south from Wendler to 135 feet south of the Gahanna corporation line. It will realign the roadway both vertically and horizontally to improve sight distance and safety. The project will also construct sidewalks on the west side of Stygler from Sandburr to Wendler, and a retaining wall on the west side of Stygler to stabilize the sloped embankment, and other such work as may be necessary to complete the contract in accordance with the plans and specifications set forth in the Bid Submittal Documents.
The estimated Notice to Proceed date is June 5, 2013. The project was let by the Office of Support Services through Vendor Services and Bid Express on March 26, 2013. Four bids were received on April 16, 2013, (four majority) and tabulated as follows:
Company Name Bid Amount City/State Majority/MBE/FBE
Shelly and Sands, Inc. $898,288.96 Columbus, Ohio Majority
Complete General Const. Co. $901,900.73 Columbus, Ohio Majority
George J. Igel & Co., Inc. $937,631.69 Columbus, Ohio Majority
Park Construction Co. $992,494.29 Marion, Ohio Majority
Award is to be made to Shelly and Sands, Inc., as the lowest responsive and responsible and best bidder. The contract amount will be $898,288.96. The amount for construction administration and inspection services will be $89,828.90.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Shelly and Sands, Inc.
2. CONTRACT COMPLIANCE
The contract compliance number for Shelly and Sands, Inc. is 314351261 and expires on 1/23/14.
3. FISCAL IMPACT
Funds in the amount of $988,117.86 are available for this project in the Streets &and Highways G.O. Bond Fund within the Department of Public Service. A transfer of cash and authority is necessary for this project and will be reimbursed after the 2013 Bond Sale.
4. EMERGENCY DESIGNATION
Emergency action is requested in order to provide for necessary road rehabilitation work at the earliest possible time to ensure the safety of the travelling public.
Title
To amend the 2013 Capital Improvements Budget; to authorize the City Auditor to transfer cash and appropriation between projects within the Streets & Highways Bond Fund; to authorize the Director of Public Service to enter into contract with Shelly and Sands, Inc., and to provide for the payment of construction administration and inspection services in connection with the for the Roadway Improvements - Stygler Road project; to authorize the expenditure of up to $988,117.86 from the Streets and Highways Bond Fund; and to declare an emergency. ($988,117.86)
Body
WHEREAS, the City of Columbus Department of Public Service is engaged in the Roadway Improvements - Stygler Road project; and
WHEREAS, work for this project will include roadway improvement from Sandburr Avenue in Gahanna to Wendler Boulevard in Columbus. It will realign the roadway both vertically and horizontally to improve sight distance and safety. The project will also construct sidewalks on the west side of Stygler from Sandburr to Wendler, and a retaining wall on the west side of Stygler to stabilize the sloped embankment; and
WHEREAS, Shelly and Sands, Inc. will be awarded the contract for the Roadway Improvements - Stygler Road project; and
WHEREAS, it is necessary to enter into contract with Shelly and Sands, Inc.; and
WHEREAS, it is necessary to provide for construction administration and inspection services; and
WHEREAS, it is necessary to authorize an amendment to the 2013 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that this project should proceed immediately for the rehabilitation of this road to ensure the safety of the travelling public, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2013 Capital Improvements Budget authorized by ordinance 0645-2013 be amended as follows to provide sufficient authority for the appropriate projects authorized within this ordinance:
Fund / Project / Project Name / C.I.B. / Change / C.I.B. as Amended
704 / 440104-100002 / Misc. Econ Dev Cols Coated Fabrics (Voted Carryover) / $2,124,940.00 / ($988,118.00) / $1,136,822.00
704 / 530161-100095 / Roadway Improvements - Stygler Road (Voted Carryover) / $0.00 / $988,118.00 / $950,000.00
Fund / Project / Project Name / C.I.B. / Change / C.I.B. as Amended
704 / 440104-100002 / Misc. Econ Dev Cols Coated Fabrics (Voted 2008) / $0.00 / $988,118.00 / $988,118.00
704 / 530161-100095 / Roadway Improvements - Stygler Road (Voted 2008) / $1,200,000.00 / ($988,118.00) / $211,882.00
SECTION 2. That the City Auditor be and is hereby authorized to transfer cash and appropriation within the Streets and Highways G.O. Bonds Fund, No. 704, as follows:
Transfer from:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 440104-100002 / Misc. Econ Dev Cols Coated Fabrics / 06-6600 / 592104 / $988,117.86
Transfer to:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530161-100095 / Roadway Improvements - Stygler Road / 06-6600 / 746195 / $988,117.86
SECTION 3. That the Director of Public Service be and is hereby authorized to enter into contract with Shelly and Sands, Inc., 1515 Harmon Avenue, Columbus, Ohio, 43215, for the construction of the Roadway Improvements - Stygler Road project in an amount up to $898,288.96 or so much thereof as may be needed, for the Division of Design and Construction in accordance with the specifications and plans on file in the Office of Support Services, which are hereby approved; and to pay for the necessary inspection costs associated with the project up to a maximum of $89,828.90.
SECTION 4. That for the purpose of paying the cost of the contract and inspection, the sum of $988,117.86 or so much thereof as may be needed, is hereby authorized to be expended from the Streets & Highways G.O. Bond Fund, No. 704, for the Division of Design and Construction, Dept.-Div. 59-12, as follows:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount (Contract)
704 / 530161-100095 / Roadway Improvement - Stygler Road / 06-6631 / 746195 /$898,288.96
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount (Inspection)
704 / 530161-100095 / / Roadway Improvement - Stygler Road / 06-6687 / 746195 / $89,828.90
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.