Explanation
Background: This legislation authorizes and directs the Finance Director to issue several purchase orders for automotive parts, supplies and accessories for the Public Service Department, Fleet Management Division. Formal competitive bids were taken by the Purchasing office and Universal Term Contracts are in place for each of the items.
Fiscal Impact: The Fleet Management Division budgeted $9.6 million for automotive fuel, parts, supplies and accessories in the 2005 operating budget. This legislation authorizes an expenditure of $480,000.00 with various vendors to purchase automotive parts, supplies and accessories through July 2005. Expenditures for like items and time frames were $702,645.00 in 2004 and $331,000.00 in 2003. Year to date, the Fleet Management Division has spent or encumbered approximately $4.4 million of the total available for automotive fuel, parts, supplies and accessories from the 2005 Budget.
Emergency action is requested in order to ensure an uninterrupted purchase of vehicle parts, supplies, and accessories.
Title
To authorize the Finance Director to issue various purchase orders for automotive parts, supplies and accessories for the Fleet Management Division per the terms and conditions of Universal Term Contracts, to authorize the expenditure of $480,000.00 from the Fleet Maintenance Fund, and to declare an emergency. ($480,000.00)
Body
WHEREAS, Universal Term Contracts (UTC) have been established through the formal competitive bid process by the Purchasing office, and
WHEREAS, the Fleet Management Division, Public Service Department, has a need to purchase automotive parts, supplies and accessories to repair motorized equipment, and
WHEREAS, an emergency exists in the usual daily operation of the Fleet Management Division, Public Service Department, in that it is immediately necessary to issue various purchase orders for automotive parts, supplies and accessories, thereby preserving the public health, peace, property, safety, and welfare, now, in which the emergency is set forth and defined in a preamble thereto therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Finance Director is hereby authorized and directed to issue purchase orders for the Public Service Department, Fleet Management Division, per the terms and conditions of Universal Term Contracts, as follows:
State Bid STS260
WD Tire Warehouse
CC# 311138036 expires 1/13/2008
Tires
Object Level Three 2282
Contract expires - 9/30/2006
State Bid STS260
Wingfoot Commercial Tire
CC# 311735402 expires 5/17/2007
Tires
Object Level Three 2282
Contract Expires - 9/30/2006
ADW - FL001877
CC# 311145093 expires 1/11/2008
Standard Automotive Parts
Object Level Three 2284
Contract expires - 9/30/05
Dick Masheter Ford - FL001177
CC# 310729896 expires 1/19/2008
Standard Automotive Parts
Object Level Three 2284
Contract expires - 3/31/2004
Section 2. That the sum of $480,000.00, or so much thereof as may be necessary, is hereby authorized to be expended from the Fleet Maintenance Fund, 513, Department No. 59-05, OCA Code 591347, Object Level One 02 as follows to pay the cost thereof:
Object Level Three Code Amount
2282 $ 255,000.00
2284 $ 225,000.00
Section 3. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.