Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish two (2) Universal Term Contracts (UTC) for the option to purchase Traffic Signal Communication Equipment with Baldwin & Sours, and Path Master. The Division of Traffic Management is the sole user for traffic control products. Traffic Signal Communication Equipment is used in traffic signal installations throughout the City. The term of the proposed option contracts would be approximately three (3) years, expiring June 30, 2023, with the option to renew for an additional one (1) year extension. The Purchasing Office opened formal bids on June 4, 2020. In addition, the expenditure of $2.00 is hereby authorized from General Budget Reservation BRPO001343.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329 relating to competitive bidding (Request for Quotation No. RFQ015591). Two [2] bids were received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidders as follows:
Baldwin & Sours, CC# 004700 expires 12/6/2020, Items# 70A, 70B, 71A, 71B, 78 & 79, $1.00 and,
Path Master, CC#006583 expires 2/15/2021, Items# 1-39, 42-59, 72,73,74,75,76,77, 80 & 81, $1.00, and,
No bids were received on Items# 40, 41, 60-69. These items will be bid as needed.
Total Estimated Annual Expenditure: $50,000.00, Division of Traffic Management, the sole user
The companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $2.00 is hereby authorized from General Budget Reservation BRPO001343. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into two (2) Universal Term Contracts for the option to purchase Traffic Signal Communication Equipment UTC with Baldwin & Sours and Path Master; to authorize the expenditure of $2.00 from General Budget Reservation BRPO001343 ($2.00).
Body
WHEREAS, the Traffic Signal Communication Equipment UTC will provide for the purchase of Traffic Signal Radio Systems, Cabinets, switches and associated equipment used in traffic signal installations along roadways; and
WHEREAS, the Purchasing Office advertised and solicited formal bids on June 4, 2020 and selected the overall lowest, responsive, responsible and best bidders; and
WHEREAS, it has become necessary in the usual daily operation of the Public Service Department to authorize the Director of Finance and Management to enter into two (2) Universal Term Contracts for the option to purchase Traffic Signal Communication Equipment; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into the following two (2) contracts for the option to purchase Traffic Signal Communication Equipment in accordance with Request for Quotation RFQ015591 for a term of approximately three (3) years, expiring June 30, 2023, with the option to renew for an additional one (1) year extensions, as follows:
Baldwin & Sours, Items# 70A, 70B, 71A, 71B, 78 & 79,$1.00 and,
Path Master, Items# 1-39, 42-59, 72,73,74,75,76,77, 80 & 81, $1.00, and,
SECTION 2. That the expenditure of $2.00 is hereby authorized from General Budget Reservation BRPO001343 of this ordinance to pay the cost thereof.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.