Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Utilities to execute a planned modification to the 2020 - 2022 Construction Administration and Construction Inspection (CA/CI) Services agreement with Resource International, Inc.
Funding for this modification will be for the Division of Sewerage and Drainage’s Old Beechwold Area Stormwater System Improvements project, CIP #610804-100001.
1.1. Amount of additional funds to be expended: $68,151.09
Original Contract: $ 225,352.47 (PO222775)
Modification #1: $1,422,963.00 (PO228475, PO228476, PO228477, PO228478)
Modification #2: $ 169,985.96 (PO239948)
Modification #3: $ 862,887.72 (PO261079, PO261484, PO261488)
Modification #4: $ 1,023,884.71 (PO286992, PO286998, PO287003)
Modification #5: $ 744,529.85 (PO296089)
Modification #6: $ 951,081.48 (PO315084, PO315094, PO315104)
Modification #7: $ 564,947.72 (PO314903)
Modification #8: $ 462,066.68 (PO319886)
Modification #9: $ 700,000.00 (PO337757)
Modification #10: $ 456,194.69 (PO358293)
Modification #11: $ 669,797.80 (PO367989)
Modification #12 (current): $ 68,151.09
Total $8,321,843.17
1.2. Reasons additional goods/services could not be foreseen:
This is a three-year agreement for fiscal years 2020 - 2022 and modifications were anticipated and explained in the original legislation under Ordinance No. 0506-2020.
1.3. Reason other procurement processes are not used:
This is a multi-year contract that will be modified as required to provide construction administration/inspection services for construction projects that bid during the three year (2020-2022) timeframe.
1.4. How cost of modification was determined:
The cost of this modification was determined by negotiations between Resource International and the Division of Sewerage and Drainage project staff.
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT
Division of Sewerage and Drainage projects include rehabilitation of existing sewers, repair to existing sewers, construction of new sewers, and construction of green infrastructure. The majority of the projects will reduce inflow and infiltration to the City’s sanitary sewer system thus mitigating sanitary sewer overflows to basements and waterways. Other projects provide improvement to existing storm infrastructure to mitigate drainage/flooding issues.
3. FUTURE MODIFICATION(S)
This is an unplanned modification due to the construction schedule being extended due to a private utility not having their facilities cleared from the project area in time. Future modifications are not anticipated for this contract.
4. CONTRACT COMPLIANCE INFORMATION
Resource International’s contract compliance number is CC-004197 and expires 1/31/2024.
5. FISCAL IMPACT
Funds are available and appropriated for this expenditure within the Storm Sewer Bond Fund, Fund 6204.
6. MINORITY AND WOMAN OWNED BUSINESS ENTERPRISE & SMALL LOCAL BUSINESS ENTERPRISE PROGRAM
This contract was established prior to the implementation of the City’s MBE/WBE Program and is not subject to the program requirements. Per the Utilization Reporting Form attached to this ordinance, 83.25% of the dollar amount of the work associated with this contract modification is to be performed by vendors certified as WBE.
Resource International’s certification was in good standing at the time of this contract modification.
As part of the contract modification, Resource International has proposed using the following subcontractors to work on the project:
Company Name City/State ODI Certification Status
Coldwater Consulting, Llc. Columbus WBE
EMH&T Columbus WBE
Title
To authorize the Director of Public Utilities to execute a modification of the 2020 - 2022 Construction Administration and Inspection Services Agreement with Resource International for the Old Beechwold Area Stormwater System Improvements Project; and to authorize an expenditure in an amount not to exceed $68,151.09 from the Sewer Bond Fund for the project. ($68,151.09)
Body
WHEREAS, Ordinance No. 0506-2020, passed on March 16, 2020, authorized the original agreement for Construction Administration/Construction Inspection Services for 2020-2022 for the Division of Sewerage and Drainage’s Lateral Lining - Clintonville 1 Schreyer Springs Project; and
WHEREAS, Modification No. 1 was legislated under Ordinance No. 0818-2020, passed May 4, 2020, to provide Construction Administration/Construction Inspection Services for three Division of Water projects: Westgate West Tank 2020 Painting Improvements, Summitview Tank 2020 Painting Improvements, and CA/CI Services for General Water Construction Projects; and one Division of Sewerage and Drainage project: Blueprint Linden 1 Professional Construction Management Services; and
WHEREAS, Modification No. 2 was legislated under Ordinance No. 1483-2020, passed July 20, 2020, to provide Construction Administration/Construction Inspection Services for the Division of Sewerage and Drainage, Stormwater Section’s CA/CI for General Stormwater Construction Projects; and
WHEREAS, Modification No. 3 was legislated under Ordinance No. 0036-2021, passed February 1, 2021, to provide Construction Administration/Construction Inspection Services for three Division of Sewerage and Drainage projects: Williams Behm HSTS Elimination and CA/CI Services for General Sanitary Sewer Projects; and one Stormwater project, Kenny/Old Henderson Storm Sewer Improvements; and
WHEREAS, Modification No. 4 was legislated under Ordinance No. 1630-2021, passed July 19, 2021, to provide Construction Administration/Construction Inspection Services for the Old Beechwold Area Stormwater, Water, and Roadway Improvements Project; and
WHEREAS, Modification No. 5 was legislated under Ordinance No. 2193-2021, passed September 20, 2021, to provide Construction Administration/Construction Inspection Services for the for the Second Barrel Interconnector Augmentation Project, CIP No. 650860-116300; and
WHEREAS, Modification No. 6 was legislated under Ordinance No. 3310-2021, expected to pass January 31, 2022, to provide Construction Administration/Construction Inspection Services for the Division of Water’s North District West Tank 2022 Painting Improvements Project, for the Division of Sewerage and Drainage’s Third Ave. Relief Sewer Phase 3 Project, and for the Department of Public Service’s Pedestrian Safety Improvements Project; and
WHEREAS, Modification No. 7 was legislated under Ordinance No. 0030-2022, expected to pass January 31, 2022, to provide Construction Administration/Construction Inspection Services for the Division of Sewerage and Drainage’s Lazar/Dyer HSTS Elimination Project; and
WHEREAS, Modification No. 8 was legislated under Ordinance 0355-2022, passed on February 28, 2022 which provided Construction Administration /Construction Inspection Services for the Division of Water’s South Weyant Avenue Water Line Improvements Project; and
WHEREAS, Modification No. 9 was legislated under Ordinance 1601-2022, passed on June 27, 2022 which provided Construction Administration/Construction Inspection Services for the Division of Sewerage and Drainage’s Blueprint North Linden Improvements Project; and
WHEREAS, Modification No. 10 was legislated under Ordinance 2588-2022, passed on October 3, 2022, which provided Construction Administration/Construction Inspection Services for the Division of Sewerage and Drainage’s Blueprint North Linden 1, Roof Redirection Project Oakland Park Medina (Area 1 and 2) Project; and
WHEREAS, Modification No. 11 was legislated under Ordinance 0067-2023, passed on January 30, 2023, which provided Construction Administration/Construction Inspection Services for the Division of Sewerage and Drainage’s Old Beechwold Area Stormwater System Improvements Project; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to execute a contract modification to the 2020 - 2022 Construction Administration and Inspection Services Agreement with Resource International for the Division of Sewerage & Drainage’s Old Beechwold Area Stormwater System Improvements Project; and
WHEREAS, it is necessary to authorize an expenditure of up to $68,151.09 within the Storm Sewer Bond Fund, Fund 6204, to pay for the contract modification; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities to authorize the Director of Public Utilities to modify and increase the 2020 - 2022 Construction Administration and Inspection Services Agreement with Resource International, Inc., for the preservation of the public health, peace, property, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is authorized to modify and increase the 2020 - 2022 Construction Administration and Inspection Services Agreement with Resource International, Inc., 6350 Presidential Gateway, Columbus, OH 43231 in the amount of $68,151.09, in accordance with the terms and conditions of the contracts on file in the offices of the Department of Public Utilities.
SECTION 2. That the expenditure of $68,151.09, or so much thereof as may be needed, is authorized from the Sanitary Bond Fund, Fund 6204, per the accounting codes in the attachment to this ordinance.
SECTION 3. Funds are deemed appropriated to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.