Explanation
BACKGROUND:
NEED: The purchase of jet fuel is needed for use in the Division of Police's turbine helicopters. These helicopters are used to patrol the airspace for the City of Columbus and will be flying an average of 500 hours per month. The average fuel burn is approximately 25 gallons per hour.
BID INFORMATION: Air BP Aviation Services submitted the lowest and best bid per specification in bid opening on Solicitation No. SA-00521GRW that was held by the Purchasing Office on October 2, 2003.
CONTRACT COMPLIANCE NO.: 93-1069451
Emergency Designation: Emergency legislation is requested so fuel can be ordered from new vendor without interruption and so invoices can be paid on a timely basis.
FISCAL IMPACT:
$154,400.00 is budgeted in the Police's General Fund budget for the purchase of jet fuel for the Division's turbine helicopters. $135,000.00 was encumbered or spent in 2003.
Title
To authorize and direct the Finance Director to enter into a contract with Air BP Aviation Services for purchase of jet fuel for the Division of Police; to authorize the expenditure of $150,000.00 from the General Fund; and to declare an emergency ($150,000.00)
Body
WHEREAS, bids for the purchase of jet "A" fuel for the Division of Police was opened by the Purchasing Office on October 2, 2003; and
WHEREAS, there is a need to fly turbine helicopters for the patrol of the airspace for the City of Columbus; and
WHEREAS, a contract will be awarded to the lowest and best bidder meeting specifications, Air BP Aviation Services, for the purchase of jet "A" fuel; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Police, Department of Public Safety, in that it is immediately necessary to enter into contract for the purchase of jet fuel for the immediate preservation of the public peace, health, safety, and welfare; now therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Finance Director be and is hereby authorized and directed to enter into contract with Air BP Aviation Services for the purchase of jet "A" fuel for the Division of Police, Department of Public Safety, based on Air BP's bid being the lowest and best bid per specifications received.
Section 2. That the expenditure of $150,000.00 or so much thereof as may be needed, be and the same is hereby authorized as follows:
DIV FUND OBJ LEVEL (1) OBJ LEVEL (3) OCA
30-03 010 02 2248 300707
Section 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.