Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a multi-year agreement with URS Corporation - Ohio to provide cost effective construction management, field representation, inspection testing, instrumentation/control design, integration and support services, and services for maintenance of operations during construction for various capital improvements projects for the Water Supply/Technical Support group.
2. FUTURE CONTRACT MODIFICATIONS: This series of agreements will establish fixed direct labor, overhead, and fixed fee rates for the period of 2011 - 2015. The Water Supply/Technical Support group anticipates requesting additional appropriations to this contract for construction contracts through fiscal year 2015, through planned contract modifications duly authorized by City Council. The rates schedules established within this contract will remain in force throughout the life of the contract.
The first task of this project requires the construction management team to perform a constructability review of the bidding documents for the Upground Reservoir project. This project is expected to be advertised for bid in December 2010.
3. BID INFORMATION: The selection of the firm providing the professional construction management services has been performed in accordance with the procedures set forth in Columbus City Code, Section 329.14, "Awarding professional service contracts through requests for proposals." Requests for Proposals (RFP's) were received on July 16, 2010 from URS Corporation - Ohio and Gilbane JVC.
An evaluation committee reviewed the proposals and scored them using predetermined criteria. Based on the evaluation of the proposals submitted, the Director of Public Utilities requests award of the project to URS Corporation - Ohio
The Contract Compliance Number for URS Corporation - Ohio is 34-0939859 (expires 8/28/11, Majority). Additional information regarding both bidders, description of work, contract time frame and detailed amounts can be found on the attached Information form.
4. EMERGENCY DESIGNATION: It is requested that this Ordinance be handled in an emergency manner to allow the constructability review to be completed prior to the project advertisement of December 2010, so that any recommended revisions can be incorporated into the bidding documents.
5. FISCAL IMPACT: A transfer of funds within the Water Build America Bonds Fund will be necessary, as well as an amendment to the 2010 Capital Improvements Budget.
Title
To authorize the Director of Public Utilities to enter into a multi-year agreement with URS Corporation - Ohio for professional construction management services for Water Supply Group projects; to authorize a transfer and expenditure of $200,000.00 within the Water Build America Bonds Fund for the Professional Construction Management - Upground Reservoir project; to amend the 2010 Capital Improvements Budget; for the Division of Power and Water; and to declare an emergency. ($200,000.00)
Body
WHEREAS, two technical proposals for professional construction management services for the Water Supply Group projects were received on July 16, 2010; and
WHEREAS, URS Corporation - Ohio was the firm selected to perform the design services for this project based on criteria set forth in Columbus City Codes; and
WHEREAS, the Division of Power and Water would like to enter into a multi-year professional construction management agreement with URS Corporation - Ohio for Water Supply Group projects; and
WHEREAS, it is necessary for this Council authorize the transfer within and expenditure of funds from the Water Build America Bonds Fund, for the Division of Power and Water, and
WHEREAS, it is necessary to authorize an amendment to the 2010 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Power and Water, Department of Public Utilities, in that it is immediately necessary to authorize the Director of Public Utilities to enter into a multi-year agreement with URS Corporation - Ohio for professional construction management services for Water Supply Group projects, in an emergency manner to allow the constructability review to be implemented and recommended revisions be incorporated into the bidding documents, prior to the December 2010 advertisement, for the immediate preservation of the public health, peace, property and safety;
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and hereby is authorized to enter into a multi-year agreement for professional construction management services for Water Supply Group projects; with the best, responsive and responsible bidder, URS Corporation - Ohio, 277 West Nationwide Blvd., Columbus, Ohio 43215; in the amount of $200,000.00; in accordance with the terms and conditions of the contract on file in the Office of the Division of Power and Water.
SECTION 2. That the City Auditor is hereby authorized to transfer $200,000.00 within the Department of Public Utilities, Division of Power and Water, Water Build America Bonds Fund, Fund No. 609, Dept/Div. No. 60-09, Object Level Three 6686, as follows:
Fund No. | Project No. | Project Name | OCA Code | Change
609 | 690026-100002 (carryover) | 910/Indianola Bldg. Imp's | 692602 | -$35,018.35
609 | 690236-100019 (carryover) | Alton-Darby Rd. W.L. | 623619 | -$19,797.88
609 | 690236-100021 (carryover) | River South Ph. 2 | 623621 | -$145,183.77
609 | 690518-100001 (carryover) | Constr. Mgmt.-Upground Reservoir | 695181 | +$200,000
SECTION 3. That the 2010 Capital Improvements Budget is hereby amended as follows:
Fund No. | Proj. No. | Proj. Name | Current Authority | Revised Authority | Change
609 | 690026-100002 (carryover) | 910/Indianola Bldg. Imp's | $300,000 | $300,001 | +$1 (establish enough authority for change)
609 | 690026-100002 (carryover) | 910/Indianola Bldg. Imp's | $300,001 | $264,982 | -$35,019
609 | 690236-100019 (carryover) | Alton-Darby Rd. W.L. | $102,177 | $121,975 | +$19,798 (establish authority for cancellation)
609 | 690236-100019 (carryover) | Alton-Darby Rd. W.L. | $121,975 | $102,177 | -$19,798
609 | 690236-100021 (carryover) | River South Ph. 2 | $2,361,233 | $2,216,049 | -$145,184
609 | 690518-100001 (carryover) | Constr. Mgmt.-Upground Reservoir | $0 | $200,001 | +$200,001
SECTION 4. That the expenditure of $200,000.00 is hereby authorized for construction management services for Water Supply Group projects within the Water Build America Bonds Fund, Fund No. 609, Division 60-09, Project Name: Construction Management - Upground Reservoir, Project No. 690518-100001 (carryover), OCA Code 695181, Object Level Three 6686.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 6. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 7. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 8. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.