Explanation
BACKGROUND:
This legislation authorizes the Director of Finance and Management, on behalf of the Department of Technology, to establish a purchase order for Cisco SmartNet annual maintenance and support services, which are associated with technology hardware; such as routers (transmit information and data), switches, and VOIP (Voice over Internet Protocol - related to telephone services with transmission of voice through the Internet) utilized by many City of Columbus departments and agencies for connectivity, communication, data transfer associated with various applications (WASIMS - water billing application, Performance - purchasing/procurement/accounting, payroll/personnel, GIS - geographic information system). This purchase will be accomplished by utilizing a pre-established Universal Term Contract (UTC) with Pomeroy IT Solutions (BPCMP30E - FL002554 - expires 12/31/2009); and is a critical component to the daily operations throughout the City.
FISCAL IMPACT:
A total of $258,122.80 was expended in fiscal year 2006 and $315,676.96 in 2007, with Pomeroy IT Solutions for the Cisco SmartNet maintenance and support services. Funding of $384,897.33 was budgeted and is available for the Cisco SmartNet services within the Department of Technology Information Services Fund. $384,897.33 is the cost for services associated with this contract, the coverage period is from April 1, 2008 through March 31, 2009.
EMERGENCY:
Emergency designation is being requested for this purchase to continue with services that are necessary to support daily operation activities; to ensure no service interruption.
CONTRACT COMPLIANCE NUMBER:
Vendor - Pomeroy IT Solutions F.I.D#: 61-1352158 Expiration Date: 10/24/2009
Title
To authorize the Director of Finance and Management to establish a purchase order with Pomeroy IT Solutions for Cisco SmartNet hardware annual maintenance support services from a pre-existing Universal Term Contract established for the Department of Technology; to authorize the expenditure of $384,897.33 from the Department of Technology's Information Services Fund; and to declare an emergency. ($384,897.33)
Body
WHEREAS, this legislation authorizes the Director of Finance and Management, on behalf of the Department of Technology, to establish a purchase order for Cisco SmartNet annual maintenance and support services, which are associated with technology hardware; such as routers (transmit information and data), switches, and VOIP (Voice over Internet Protocol - related to telephone services with transmission of voice through the Internet) utilized by many City of Columbus departments and agencies for connectivity, communication, data transfer associated with various applications (WASIMS - water billing application, Performance - purchasing/procurement/accounting, payroll/personnel, GIS - geographic information system), and
WHEREAS, this purchase will be accomplished by utilizing a pre-established Universal Term Contract (UTC) with Pomeroy IT Solutions (BPCMP30E - FL002554 - expires 12/31/2009); and is a critical component to the daily operations throughout the City, and
WHEREAS, the purchase order will provide Cisco hardware maintenance support services for a one-year period, and
WHEREAS, an emergency exists in the usual daily operation of the Department of Technology, in that this ordinance will authorize the establishment of a purchase order for Cisco SmartNet hardware maintenance services with Pomeroy IT Solutions to maintain on-going support and daily operations, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of Finance and Management, on behalf of the Department of Technology be and is hereby authorized to establish a purchase order to Pomeroy IT Solutions for the purchase of Cisco SmartNet hardware maintenance support services from the universal term contract established for the Department of Technology, Information Services Division.
SECTION 2: That the expenditure of $384,897.33 or so much thereof as may be necessary is hereby authorized to be expended from:
Div.: 47-02|Fund: 514|Subfund: 001|OCA: 471514|Obj. Level 1: 03|Obj. Level 3: 3372|Amount: $145,500.00| Technology
Div.: 47-01|Fund: 514|Subfund: 010|OCA: 200147|Obj. Level 1: 03| Obj. Level 3: 3372| Amount: $400.00| City Council
Div.: 47-01|Fund: 514|Subfund: 010|OCA: 220147|Obj. Level 1: 03| Obj. Level 3: 3372| Amount: $343.58| Auditor
Div.: 47-01|Fund: 514|Subfund: 010|OCA: 220247|Obj. Level 1: 03| Obj. Level 3: 3372| Amount: $3,113.00| Income Tax
Div.: 47-01|Fund: 514|Subfund: 010|OCA: 230147|Obj. Level 1: 03| Obj. Level 3: 3372| Amount: $896.00| City Treasurer
Div.: 47-01|Fund: 514|Subfund: 010|OCA: 270147|Obj. Level 1: 03| Obj. Level 3: 3372| Amount: $550.00| Civil Service
Div.: 47-01|Fund: 514|Subfund: 010|OCA: 514245|Obj. Level 1: 03| Obj. Level 3: 3372| Amount: $1,200.00| Safety
Div.: 47-01|Fund: 514|Subfund: 010|OCA: 300347|Obj. Level 1: 03| Obj. Level 3: 3372| Amount: $80,000.00| Police
Div.: 47-01|Fund: 514|Subfund: 010|OCA: 300447|Obj. Level 1: 03| Obj. Level 3: 3372| Amount: $30,000.00| Fire
Div.: 47-01|Fund: 514|Subfund: 010|OCA: 500147|Obj. Level 1: 03| Obj. Level 3: 3372| Amount: $46,000| Health
Div.: 47-01|Fund: 514|Subfund: 010|OCA: 510147|Obj. Level 1: 03| Obj. Level 3: 3372| Amount: $12,935.00| Recreation and Parks
Div.: 47-01|Fund: 514|Subfund: 010|OCA: 590147|Obj. Level 1: 03| Obj. Level 3: 3372| Amount: $3,000| Public Service
Div.: 47-01|Fund: 514|Subfund: 010|OCA: 460047|Obj. Level 1: 03| Obj. Level 3: 3372| Amount: $200.00| Human Resources
Div.: 47-01|Fund: 514|Subfund: 010|OCA: 440147|Obj. Level 1: 03| Obj. Level 3: 3372| Amount: $9,071.00| Development
Div.: 47-01|Fund: 514|Subfund: 600|OCA: 514600|Obj. Level 1: 03| Obj. Level 3: 3372| Amount: $38,684.75| Water
Div.: 47-01|Fund: 514|Subfund: 010|OCA: 230247|Obj. Level 1: 03| Obj. Level 3: 3372| Amount: $2,000.00|Parking Violations
Div.: 47-01|Fund: 514|Subfund: 010|OCA: 514265|Obj. Level 1: 03| Obj. Level 3: 3372| Amount: $5,000.00| Street Construction
Div.: 47-01|Fund: 514|Subfund: 010|OCA: 514599|Obj. Level 1: 03| Obj. Level 3: 3372| Amount: $500.00| Transportation
Div.: 47-01|Fund: 514|Subfund: 010|OCA: 400247|Obj. Level 1: 03| Obj. Level 3: 3372| Amount: $600.00| Community Relations
Div.: 47-01|Fund: 514|Subfund: 010|OCA: 400347|Obj. Level 1: 03| Obj. Level 3: 3372| Amount: $600.00| EBOCO
Div.: 47-01|Fund: 514|Subfund: 010|OCA: 400447|Obj. Level 1: 03| Obj. Level 3: 3372| Amount: $600.00| Education
Div.: 47-01|Fund: 514|Subfund: 010|OCA: 455247Obj. Level 1: 03| Obj. Level 3: 3372| Amount: $500.00| Purchasing
Div.: 47-01|Fund: 514|Subfund: 010|OCA: 514013|Obj. Level 1: 03| Obj. Level 3: 3372| Amount: $3,000.00| Fleet
Div.: 47-01|Fund: 514|Subfund: 010|OCA: 300147|Obj. Level 1: 03| Obj. Level 3: 3372| Amount: $204.00| Dir of Safety
SECTION 3: That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.