Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to enter into contract with HDR Engineering, Inc., the amount of up to $450,000.00 for the Intersection Improvements - Roberts Road at Spindler Road contract.
The intent of this project is to provide the City of Columbus preliminary and final engineering for improvements to the intersection of Roberts Road at Spindler Road. Design will proceed in two parts. This ordinance will allow the Director of Public Service to enter into contract for Part 1, preliminary engineering. The Director anticipates doing a planned modification for Part 2 for final engineering at a later date. The specific scope of work for Part 2 will be developed upon completion of Part 1.
It is anticipated that the constructed project will install a traffic signal at the intersection of Roberts Road at Spindler Road and widen Roberts Road at this intersection to install a westbound left turn lane. Additional improvements will be determined upon completion of a traffic study of both the Roberts at Spindler intersection and the Roberts at Frazell intersection. Alternatives will be developed with considerations to complete street improvements and to the recently completed Franklin County Engineer and ODOT projects in the area. Part 1 will determine the major project elements. The remaining Preliminary Engineering and Final Engineering will be performed in Part 2.
The Department of Public Service, Office of Support Services, solicited Requests for Proposals for the Intersection Improvements - Roberts Road at Spindler Road contract. The project was formally advertised on the Vendor Services web site from November 29, 2012, to December 20, 2012. The city received six (6) responses. All proposals were deemed responsive and were fully evaluated when the Evaluation Committee met on January 10, 2013.
Company Name City/State Majority/MBE/FBE/ASN /PHC
ADR & Associates, Ltd. Columbus, OH MAJ
HDR Engineering, Inc. Columbus, OH PHC
OHM-Advisors Columbus, OH MAJ
Michael Baker Jr., Inc. Upper Arlington, OH MAJ
Patrick Engineering, Inc. Columbus, OH MAJ
W.E. Stilson Columbus, OH MAJ
HDR Engineering, Inc. received the highest score by the evaluation committee and will be awarded the Intersection Improvements - Roberts Road at Spindler Road contract.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against HDR Engineering, Inc.
2. CONTRACT COMPLIANCE
HDR Engineering's contract compliance number is 470680568 and expires 9/10/14.
3. FISCAL IMPACT
Funding for this contract is available within the 2012 CIB.
4. EMERGENCY DESIGNATION
Emergency action is requested to provide necessary engineering and design funding and prevent unnecessary delays in the Department of Public Service's Capital Improvement Program.
Title
To amend the 2012 Capital Improvement Budget; to authorize the City Auditor to transfer cash and appropriation within the Streets and Highways Bond Fund; to authorize the Director of Public Service to enter into contract with HDR Engineering, Inc. for engineering, design, technical, and surveying services in connection with the Intersection Improvements - Roberts Road at Spindler Road contract; to authorize the expenditure of up to $450,000.00 from the Streets and Highways Bonds Fund ; and to declare an emergency. ($450,000.00)
Body
WHEREAS, the Director of Public Service has identified the need to enter into a professional service contract to provide for engineering and design services for improvements to the intersection of Roberts Road at Spindler Road.; and
WHEREAS, this ordinance authorizes the Director of Public Service to enter into contract with HDR Engineering, Inc. for the provision of engineering and design services described above in the amount of up to $450,000.00; and
WHEREAS, it is necessary to authorize an amendment to the 2012 Capital Improvement Budget and a transfer of cash within the Streets and Highway Bond Fund for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that this contract should authorized immediately so that funding can be made available for necessary engineering and design services for capital improvement projects; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2012 C.I.B. authorized by ordinance 0368-2012 be amended as follows to provide sufficient authority for the appropriate projects authorized within this ordinance:
Fund / Project / Project Name / C.I.B. / Change / C.I.B. as Amended
704 / 530060-100000 / Neil Avenue Improvements (Voted 2008) / $1,750,000.00 / ($450,000.00) / $1,300,000.00
704 / 530086-100021 / Intersection Improvements - Roberts Road at Spindler Road (Voted 2008) / $0.00 / $450,000.00 / $450,000.00
SECTION 2. That the City Auditor is authorized to transfer cash and appropriation within the Streets and Highways G.O. Bonds Fund, No. 704, as follows:
Transfer from:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530060-100000 / Neil Avenue Improvements / 06-6600 / 591260 / $450,000.00
Transfer to:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530086-100021 / Intersection Imp. - Roberts Rd at Spindler Rd / 06-6600 / 710600 / $450,000.00
SECTION 3. That the Director of Public Service be and is hereby authorized to enter into contract with HDR Engineering, Inc. for the Intersection Improvements - Roberts Road at Spindler Road contract for engineering and design surveying services in an amount of up to $450,000.00.
SECTION 4. That for the purpose of paying the cost of this contract the sum of up to $450,000.00 or so much thereof as may be needed, is hereby authorized to be expended from the Streets and Highways Bond Fund Sas follows:
Fund / Project Detail / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530086-100021 / Intersection Imp. - Roberts Rd at Spindler Rd / 06-6682 / 710600 / $450,000.00
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.