Explanation
Background: This legislation authorizes the City to enter into a contract in an amount up to $1,151,196.64 for the Sidewalk Installation Program, COTA Routes project and to pay construction inspection costs up to $184,032.00.
This project consists of the construction of sidewalks and wheelchair ramps at the following four locations:
· Cleveland Avenue, between Route 161 and Community Park Drive. Project will fill in areas where there are currently no sidewalks.
· Ackerman-Dodridge, between Defiance Drive and Neil Avenue. Project mainly installs sidewalk along the northside of Ackerman. Project will also provide sidewalk along the south side on Dodridge to the existing sidewalk west of the Olentangy River bridge. Overall this work completes the sidewalk connectivity in this area.
· Sullivant Avenue, between Athens Avenue and Huron Avenue. Project will install sidewalk in gaps and will tie existing sidewalk together.
· Atlanta Avenue, between Georgesville Road and Sullivant Avenue. Project will install sidewalk in gaps and tie existing sidewalk together. Side streets such as Augusta Avenue and Georgian Drive will have gaps filled in order to complete the sidewalk network in this area.
In addition to the construction of sidewalks, this project consists also of making all the intersections ADA compliant. The estimated Notice to Proceed date is July 2007. The project's construction has been given 150 days to be completed. The project was let by the Transportation Division and was advertised in the City Bulletin, Dodge Reports, and by the Builders Exchange. Nine bidders requested the bid (7 majority, two minority) and four bids were received (4 majority, 0 minority) and tabulated on May 4, 2007 as follows:
Columbus Asphalt Paving, Inc. |
$1,531,254.67 |
Shelly And Sands, Inc. |
$1,151,196.64 |
Decker Construction Company |
$1,229,674.62 |
Complete General Construction Company |
$1,651,202.25 |
Award is to be made to Shelly and Sands, Inc., C.C. #: 31-4351261 (expiring 4/4/08), as the lowest responsive, responsible and best bidder
Emergency action is requested to allow construction to begin this summer.
Fiscal Impact: This is a Federal/State/City participation project with 80% of the construction costs being paid for with Federal/State funds up to a maximum of $1,980,000.00 and 20% of the total costs being paid from City funds per the agreement dated 2/28/05. Funds in the amount of $1,068,182.91 are eligible for reimbursement from ODOT. Ordinance 0794-2007 passed by City Council on 5/23/2005 appropriated only $400,000.00 of the maximum reimbursement. This ordinance appropriates the remaining amount for this project, $1,580,000.00. The City's share of this project,$267,045.73, is budgeted and available in the Voted 1995, 1999, 2004 Streets and Highways Fund. This ordinance transfers the City share, $267,045.73, within The Voted 1995, 1999, 2004 Streets and Highways Fund then transfers the City share to the COTA Bus Route Sidewalk Grant within the Federal State Highway Engineering Fund. The ordinance then appropriates the amount, $1,580,000.00, which had not been appropriated within the Federal State Highway Engineering Fund in the previous ordinance for this project and authorizes the expenditure of $1,335,228.64 from this Fund.
Title
To authorize the Public Service Director to enter into contract for the Transportation Division with Shelly and Sands, Inc., for construction of the Sidewalk Installation Program, COTA Routes project; to authorize the City Auditor to transfer $267,045.73 within and from the Voted 1995, 1999, 2004 Streets and Highways Fund to the Federal State Highway Engineering Fund; to appropriate $1,580,000.00 within the Federal State Highway Engineering Fund; to authorize the expenditure of $1,335,228.64 from the Federal State Highway Engineering Fund for the Transportation Division; and to declare an emergency. ($1,335,228.64)
Body
WHEREAS, bids were received on May 3, 2007, and tabulated on May 4, 2007, for the Sidewalk Installation Program, COTA Routes project and a satisfactory bid has been received; and
WHEREAS, it is necessary to provide for construction inspection costs; and
WHEREAS, it is necessary to authorize the transfer and appropriation of funds for the project to proceed; and
WHEREAS, an emergency exists in the usual daily operation of the Transportation Division in that the contract should be awarded immediately so that the work my proceed without delay, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Public Service Director be and is hereby authorized to enter into a contract with Shelly And Sands, Inc., 1515 Harmon Avenue, Columbus, Ohio 43223, for the construction of the Sidewalk Installation Program, COTA Routes project in the amount of $1,151,196.64 in accordance with the specifications and plans on file in the office of the Director of Public Service, which are hereby approved and pay for the necessary inspection costs associated with the project in an amount up to $184,032.00.
SECTION 2. That the transfer of $267,045.73 within Fund 704, the Voted 1995, 1999, 2004 Streets and Highways Fund, Department No. 59-09, Transportation Division, be and hereby is authorized as follows:
TRANSFER FROM:
project # / project / Object Level One Code/Object Level Three Code / OCA Code
530208 / Federal/State Match / 06/6600 / 644385
Total Transfer From: $267,045.73
TRANSFER TO:
project # / project / Object Level One/Object Level Three Code / OCA Code
530208 / Federal/State Match / 10/5501 / 644385
Total Transfer To: $267,045.73
SECTION 3. That the transfer of $267,045.73 between Funds be and hereby is authorized as follows for Department No. 59-09, the Transportation Division:
TRANSFER FROM:
fund / project # / project / Object Level One Code/Object Level Three Code / OCA Code
704 / 530208 / Federal/State Match / 10/5501 / 644385
Total Transfer From: $267,045.73
TRANSFER TO:
fund / grant / Object Level One Code/Object Level Three Code / OCA Code
765 / 595010 / COTA Bus Route Sidewalks / 06/6621 / 595010
Total Transfer To: $267,045.73
SECTION 4. That the sum of $1,580,000.00 be and hereby is appropriated from the unappropriated balance of Fund 765, the Federal State Highway Engineering Fund, and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2007, to Department No. 59-09, Transportation Division, Grant 595010, OCA 595010, Object Level One Code 06, Object Level Three Code 6621.
SECTION 5. That the monies appropriated in the foregoing Section 4 shall be paid upon order of the Public Service Director and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 6. That for the purpose of paying the cost of the contract and inspection, the sum of $1,335,228.64 or so much thereof as may be needed, is hereby authorized to be expended from fund 765, the Federal State Highway Engineering Fund, Department No. 59-09, Transportation Division, Object Level One Code 06, Object Level Three Code 6621 for the Transportation Division, Dept./Div. 59-09, OCA Code 595010, Object level 6621 and grant 595010.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.