Explanation
Background:
This ordinance authorizes the Finance and Management Department, Office of Construction Management, to make various expenditures for labor, materials, and equipment in conjunction with various facilities improvements that are unplanned but will be necessary. Work may include any type of renovation of City-owned facilities, such as electrical, HVAC, and plumbing. All work will be based on three estimates obtained from qualified contractors and will not exceed $20,000.00 per job. Funding for these expenditures is from the Construction Management Capital Improvement Fund.
Emergency action is requested to allow these projects to proceed in a timely manner and to allow the financial transaction to be posted in the City's accounting system as soon as possible. Up-to-date financial posting promotes accurate accounting and financial management.
Fiscal Impact: The Office of Construction Management budgeted $4,610,559 in the 2007 Capital Improvements Budget in the Facility Renovation project. This ordinance authorizes an expenditure of $200,000.00.
Title
To authorize the expenditure of $200,000.00 from the Construction Management Capital Improvement Fund for various facility renovations, and to declare an emergency. ($200,000.00)
Body
WHEREAS, various unexpected facility renovations will likely become necessary within the Finance and Management Department, Office of Construction Management, and
WHEREAS, it will become necessary for the Finance and Management Director to use capital money to fund these facility renovations, and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Office of Construction Management, in that it is immediately necessary to transfer and establish these funds to have funding available for necessary expenditures to allow these projects to proceed in a timely manner, and to allow financial transactions to be posted in the City's accounting system as soon as possible, thereby preserving the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the purchase of labor, materials, and equipment will likely become necessary for various facility renovations within the Finance and Management Department, Office of Construction Management.
Section 2. That the expenditure of $200,000.00, or so much thereof as may be necessary, be and is hereby authorized from the Construction Management Capital Improvement Fund No. 733, as follows, to pay the cost thereof. All work will be based on three estimates and will not exceed $20,000.00 per contract or job. City Council recognizes this ordinance does not identify the contractor(s) to whom the contract(s) will be awarded and understands that its passage will give the Finance and Management Director the final decision in determination of the lowest best responsive and responsible bidder for such contract(s). This Council is satisfied it is in the best interests of the City to delegate this contracting decision.
Project Object OCA
Fund Type Dept. No. Fund Project No. Title Level 3 Code Amount
Cap. Proj. 45-50 733 570030 Facility 6620 733000 $200,000.00
Renovations
Section 3. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Finance and Management Director administering said project that the project has been completed and the monies are no longer required for said project; except that no transfer shall be so made from a project account funded by monies from more than one source.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
Section 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.