Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to modify a contract on behalf of the Office of Construction Management for renovation of the 120 West Gay Street Building, commonly referred to as the Old Central Police Building.
The original contract was authorized by Ordinance No. 0830-2011, passed June 8, 2011, authorized the renovation of the 120 West Gay Street Building. Due to unforeseen issues, Messer Construction Company was required to complete substantial work not anticipated in the original scope. During this work, Messer Construction Company expended a portion of the contingency in the contract and a portion of the coordination/administration allowance. This modification will provide for the replacement of that contingency and contract coordination/administration allowance.
Messer Construction Company has institutional knowledge of the project and performed the original renovations. It is practical and cost effective for the coordination and continuity of the project to use them for this modification. Therefore, it would not be in the best interest of the City to re-bid the renovations. Prices already established in the contract were used to determine the cost of this modification.
Emergency action is requested so that the contingency on this contract may be reimbursed as quickly as possible, thereby ensuring that work on the 120 West Gay Street Building is not delayed due to a lack of funding, and provides Columbus residents services.
Messer Construction Company Contract Compliance No. 31-0740877, expiration date July 14, 2014.
Fiscal Impact: The amount of the original contract was $31,693,000.00. This modification will cost $406,940.00, bringing the total cost of this contract to $32,099,940.00. Funding is contingent upon the July 2012 bond sale.
Title
To amend the 2012 Capital Improvement Budget; to account for an encumbrance cancellation of $200,000.00; to authorize the Finance and Management Director to modify a contract on behalf of the Office of Construction Management with Messer Construction Company for the renovation of the 120 West Gay Street Building; to authorize the expenditure of $406,940.00 from the Gov'l SuperB.A.B.'s (Build America Bonds) Fund and Construction Management Capital Improvement Fund; and to declare an emergency. ($406,940.00)
Body
WHEREAS, it is necessary to amend 2012 Capital Improvement Budget and to account for an encumbrance cancellation; and
WHEREAS, Ordinance No. 0830-2011, passed June 8, 2011, authorized the renovation of the 120 West Gay Street Building; and
WHEREAS, it is necessary to modify a contract for the renovation of the 120 West Gay Street Building; and
WHEREAS, an emergency exists in the usual daily operations of the Finance and Management Department, Office of Construction Management in that it is immediately necessary to authorize the Finance and Management Director to modify a contract with Messer Construction Company for the renovation of the 120 West Gay Street Building, so that needed renovations may be accomplished as quickly as possible to meet the operational needs of the Division of Police, so that the contingency on this contract may be reimbursed as quickly as possible, thereby ensuring that work on the 120 West Gay Street Building is not delayed due to a lack of funding, and provides Columbus residents services, thereby preserving the public health, peace, property, safety, and welfare, now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTOIN 1. That the 2012 Capital Improvement Budget is hereby amended to account for an encumbrance cancellation as follows:
Fund 707, Division 45-27:
Project No.| Project Name|Current Authority|Revised Authority|Difference
570056-100000 Old Police Headquarters (Unvoted Carryover) $0|200,000|$200,000
SECTION 2. That the Finance and Management Director is authorized to modify a contract on behalf of the Office of Construction Management with Messer Construction Company for the renovation of the 120 West Gay Street Building.
SECTION 3. That the expenditure of $406,940.00, or so much thereof as may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Dept./Div.: 45-27
Fund: 707
Project: 570056-100000
OCA Code: 775600
Object Level: 06
Object Level 3: 6620
Amount: $200,000.00
Dept./Div.: 45-27
Fund: 733
Project: 570056-100000
OCA Code: 733056
Object Level: 06
Object Level 3: 6620
Amount: $206,940.00
SECTION 4. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.