Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to enter into contract with American Structurepoint, Inc., the amount of up to $400,000.00 for the Arterial Street Rehabilitation - Refugee Road - Gender to Hines project.
The intent of this project is to provide the City of Columbus preliminary and final engineering for improvements to the Arterial Street Rehabilitation - Refugee Road - Gender to Hines contract. Design will proceed in two parts. This ordinance will allow the Director of Public Service to enter into contract for Part 1, preliminary engineering. The Director anticipates doing a planned modification for Part 2 for final engineering at a later date. The specific scope of work for Part 2 will be developed upon completion of Part 1.
There are two main goals of the project: 1) improve capacity and safety of the intersection of Refugee Road and Hines Road, and 2) extend pedestrian, bikeway, and street lighting, and traffic signal interconnect facilities along Refugee Road from the eastern terminus of each such facility to be installed by City of Columbus Department of Public Service Capital Improvement Project No. 530086-100023, Intersection Improvements - Gender Road at Refugee Road, to new eastern termini for each within, through, or in close proximity to the Hines at Refugee intersection improvement limits and connecting the pedestrian and bikeway facilities to the Blacklick Trail.
Improvements to the intersection of Hines at Refugee will likely impact at least one of the following: an at-grade railroad crossing of Refugee Road, a railroad bridge over Blacklick Creek, a Refugee Road bridge over Blacklick Creek, Blacklick Creek, and parkland. As such, various alternatives need to be conceived and evaluated to determine a cost-effective approach that will limit impacts to the aforementioned items.
The primary goals of the Part 1 contract relative to the intersection of Hines at Refugee are to determine current and future traffic needs, develop and evaluate conceptual alternatives to improve the intersection, further evaluate feasible alternatives, and develop a preferred alternative to be advanced to the Part 2 contract. The primary goal of the Part 1 contract relative to the extension of facilities east from Gender is to develop conceptual typical sections and alignment of the pedestrian and bikeway facilities. The remaining Preliminary Engineering and Final Engineering will be performed in Part 2.
The Department of Public Service, Office of Support Services, solicited Requests for Proposals for the Arterial Street Rehabilitation - Refugee Road - Gender to Hines contract. The project was formally advertised on the Vendor Services web site from February 7, 2013, to February 28, 2013. The city received four (4) responses. All proposals were deemed responsive and were fully evaluated when the Evaluation Committee met on March 11, 2013.
Company Name City/State Majority/MBE/FBE/ASN /PHC
American Structurepoint Columbus, OH MAJ
CT Consultants Columbus, OH MAJ
URS Columbus, OH MAJ
MS Consultants, Inc. Columbus, OH MAJ
American Structurepoint, Inc. received the highest score by the evaluation committee and will be awarded the Arterial Street Rehabilitation - Refugee Road - Gender to Hines contract.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against American Structurepoint, Inc.
2. CONTRACT COMPLIANCE
American Structurepoint, Inc.'s contract compliance number is 351127317 and expires 11/18/13.
3. FISCAL IMPACT
Funding for this contract is available within the 2013 CIB. An amendment to the 2013 Capital Improvement Budget and a transfer of cash within the Streets and Highway Bond Fund is necessary for the purpose of providing sufficient spending authority for the aforementioned project expenditure.
4. EMERGENCY DESIGNATION
Emergency action is requested to provide necessary engineering and design funding and prevent unnecessary delays in the Department of Public Service's Capital Improvement Program.
Title
To amend the 2013 Capital Improvement Budget; to authorize the City Auditor to transfer funds and appropriation within the Streets and Highways Bond Fund; to authorize the Director of Public Service to enter into contract with American Structurepoint, Inc. for engineering, design, technical, and surveying services in connection with Arterial Street Rehabilitation - Refugee Road - Gender to Hines project; to authorize the expenditure of up to $400,000.00 from the Streets and Highways Bonds Fund; and to declare an emergency. ($400,000.00)
Body
WHEREAS, the Director of Public Service has identified the need to enter into a professional service contract to provide for engineering and design services for improvements to the Arterial Street Rehabilitation - Refugee Road - Gender to Hines; and
WHEREAS, this ordinance authorizes the Director of Public Service to enter into contract with American Structurepoint, Inc., 2550 Corporate Exchange Dr. Ste. 300, Columbus, Ohio, 43231 for the provision of engineering and design services for Part 1 described above in the amount of up to $400,000.00; and
WHEREAS, the Director anticipates seeking Council approval for planned contract modification for Part 2 at a later date; and
WHEREAS, it is necessary to authorize an amendment to the 2013 Capital Improvement Budget and a transfer of cash within the Streets and Highway Bond Fund for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that this contract should be authorized immediately so that funding can be made available for necessary engineering and design services for capital improvement projects thereby preserving the public health, peace, property, safety and welfare; now, therefore;
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2013 Capital Improvement Budget authorized by ordinance 0645-2013 be amended as follows to provide sufficient authority for the appropriate projects authorized within this ordinance:
Fund / Project / Project Name / C.I.B. / Change / C.I.B. as Amended
704 / 530060-100000 / Neil Avenue Improvements (Carryover) / $900,000 / ($400,000) / $500,000
704 / 530103-100046 / Arterial Street Rehab - Refugee Rd - Gender to Hines (Carryover) / $0 / $400,000 / $400,000
SECTION 2. That the City Auditor be and is hereby authorized to transfer cash and appropriation within the Streets and Highways G.O. Bonds Fund, No. 704, as follows:
Transfer from:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530060-100000 / Neil Avenue Improvements / 06-6600 / 591260 / $400,000.00
Transfer to:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530103-100046 / Arterial Street Rehab - Refugee Rd - Gender to Hines / 06-6600 / 710599 / $400,000.00
SECTION 3. That the Director of Public Service be and is hereby authorized to enter into contract with American Structurepoint, Inc. for the Arterial Street Rehabilitation - Refugee Road - Gender to Hines contract for engineering and design surveying services in an amount of up to $400,000.00.
SECTION 4. That for the purpose of paying the cost of this contract the sum of up to $400,000.00 or so much thereof as may be needed, is hereby authorized to be expended from the Streets and Highways Bond Fund as follows:
Fund / Project Detail / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530103-100046 / Arterial Street Rehab - Refugee Rd - Gender to Hines / 06-6682 / 710599 / $400,000.00
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.