City of Columbus - File #: 1613-2004

• File #: 1613-2004
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 9/2/2004
• In control: Public Service & Transportation Committee
• On agenda: 10/25/2004
• Final action: 10/27/2004
• Title: To authorize the Finance Director to enter into a contract for the purchase of a Striping Apparatus Vehicle from Mark Rite Lines Equipment Company, Incorporated, for the Transportation Division; to authorize the expenditure of $330,771.00 from the 1995, 1999 Voted Streets and Highways Fund, and to declare an emergency. ($330,771.00 )

Date	Ver.	Action By	Action	Result
10/27/2004	1	MAYOR	Signed
10/27/2004	1	CITY CLERK	Attest
10/25/2004	1	Columbus City Council	Approved	Pass
10/25/2004	1	COUNCIL PRESIDENT	Signed
10/13/2004	1	Service Drafter	Sent for Approval
10/13/2004	1	Auditor Reviewer	Reviewed and Approved
10/13/2004	1	CITY AUDITOR	Reviewed and Approved
10/13/2004	1	Service Drafter	Sent to Clerk's Office for Council
10/12/2004	1	Finance Reviewer	Reviewed and Approved
10/12/2004	1	FINANCE DIRECTOR	Reviewed and Approved
10/8/2004	1	Service Drafter	Sent for Approval
10/5/2004	1	Service Drafter	Sent for Approval
10/1/2004	1	City Clerk's Office	Sent back for Clarification/Correction
9/22/2004	1	ODI DIRECTOR	Reviewed and Approved
9/22/2004	1	Service Drafter	Sent for Approval
9/22/2004	1	CITY ATTORNEY	Reviewed and Approved
9/22/2004	1	Service Drafter	Sent to Clerk's Office for Council
9/21/2004	1	EBOCO Reviewer	Reviewed and Approved
9/20/2004	1	CITY AUDITOR	Reviewed and Approved
9/20/2004	1	Service Drafter	Sent for Approval
9/17/2004	1	Finance Reviewer	Reviewed and Approved
9/17/2004	1	FINANCE DIRECTOR	Reviewed and Approved
9/17/2004	1	Service Drafter	Sent for Approval
9/17/2004	1	Auditor Reviewer	Reviewed and Approved
9/16/2004	1	SERVICE DIRECTOR	Reviewed and Approved
9/16/2004	1	Service Drafter	Sent for Approval
9/15/2004	1	Service Drafter	Sent for Approval
9/8/2004	1	Service Drafter	Sent for Approval
9/3/2004	1	Service Reviewer	Reviewed and Approved
9/2/2004	1	Service Drafter	Sent for Approval

Explanation

Background: The Transportation Division is responsible for lane striping and pavement markings throughout the City.  To accomplish this mission the Division requires a striping apparatus vehicle that can apply thermoplastic pavement marking materials to the various pavement surfaces.  This truck will replace an older truck that is beyond its useful service life and provide for a more reliable fleet to carryout services provided by the Division.  

Bids were advertised in the City Bulletin and were received by the Purchasing Office on July 8, 2004 for Bid SA-001183GRW as follows:

Vendor /  Cab and Chassis / Truck Body /  Unit Cost with Yellow Paint /  Status

Mark Rite Lines Equipment Company, Inc. / GMC / MRL 4-8000 / $330,771 / Majority

M-B Companies, Inc. / Sterling / M-B TPX8000P / $338,076 / Majority

Fiscal Impact: The Transportation Division budgeted $3.2 million for street equipment in the 2004 Capital Improvements Budget.  Thus far, the Division has spent $362,701 of this amount.  This ordinance authorizes an expenditure of $330,771.00 for a pavement striping truck and body.  The Transportation Division spent approximately $700,000 in 2003 on the purchase of dump trucks with plows.

Mark Rite Lines Equipment Company, Incorporated, contract compliance number 81-0529978, met specifications as the lowest, best, most responsive and most responsible bidder.    

Emergency action is requested to ensure that the striping apparatus is available for use as soon as possible.

Title

To authorize the Finance Director to enter into a contract for the purchase of a Striping Apparatus Vehicle from Mark Rite Lines Equipment Company, Incorporated, for the Transportation Division; to authorize the expenditure of $330,771.00 from the 1995, 1999 Voted Streets and Highways Fund, and to declare an emergency.  ($330,771.00 )

Body

WHEREAS, the Transportation Division is responsible for the lane striping and pavement markings on the City's roadway system; and

WHEREAS, the Transportation Division is in need of a striping apparatus vehicle; and

WHEREAS, funds are budgeted and available in the 1995, 1999 Voted Streets and Highways Fund for this expense; and

WHEREAS, an emergency exists in the usual daily operations of the Public Service Department, Transportation Division, in that it is immediately necessary to purchase a striping apparatus vehicle to ensure its availability for use as soon as possible, thereby preserving the public health, peace, property, safety and welfare; now, therefore

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

SECTION 1.  That the Finance Director is hereby authorized to enter into a contract with Mark Rite Lines Equipment Company, Incorporated, 5379 Southgate Drive, Billings, MT 59101, for the purchase of a striping apparatus vehicle in accordance with the specifications on file in the Purchasing Office.

SECTION 2.  That the sum of $330,771.00, or so much thereof as may be needed, is hereby authorized to be expended from Fund 704, the 1995, 1999 Voted Streets and Highways Fund, Department No. 59-09, Object Level One Code 06, Object Level Three Code 6652, OCA Code 644385 and Project 530020.

SECTION 3.  That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.