City of Columbus - File #: 0098-2006

• File #: 0098-2006
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 1/10/2006
• In control: Safety Committee
• On agenda: 2/6/2006
• Final action: 2/8/2006
• Title: To authorize and direct the Director of Public Safety to enter into a contract for helicopter maintenance with Helicopter Minit-Men, Inc. for the Division of Police in accordance with the Sole Source procurement; to authorize the expenditure of $732,819.00 from the General Fund; and to declare an emergency. ($732,819.00)

Date	Ver.	Action By	Action	Result
2/8/2006	1	CITY CLERK	Attest
2/7/2006	1	MAYOR	Signed
2/6/2006	1	Columbus City Council	Approved	Pass
2/6/2006	1	COUNCIL PRESIDENT	Signed
1/26/2006	1	CITY AUDITOR	Contingent
1/26/2006	1	CITY AUDITOR	Contingent
1/26/2006	1	Safety Drafter	Sent for Approval
1/26/2006	1	CITY ATTORNEY	Reviewed and Approved
1/26/2006	1	Safety Drafter	Sent to Clerk's Office for Council
1/25/2006	1	FINANCE DIRECTOR	Reviewed and Approved
1/25/2006	1	Safety Drafter	Sent for Approval
1/24/2006	1	Finance Reviewer	Reviewed and Approved
1/17/2006	1	EBOCO Reviewer	Reviewed and Approved
1/17/2006	1	ODI DIRECTOR	Reviewed and Approved
1/17/2006	1	Safety Drafter	Sent for Approval
1/16/2006	1	Safety Drafter	Sent for Approval
1/13/2006	1	Safety Reviewer	Reviewed and Approved
1/13/2006	1	Safety Reviewer	Reviewed and Approved
1/13/2006	1	SAFETY DIRECTOR	Reviewed and Approved
1/11/2006	1	Safety Reviewer	Reviewed and Approved
1/11/2006	1	Safety Reviewer	Reviewed and Approved

Explanation

1.    BACKGROUND:                                    

A.   Need: To authorize and direct the Director of Public Safety, Division of Police, to enter into contract with Helicopter Minit-Men, Inc. for the purpose of providing maintenance for the helicopters that the Division of Police operates. Due to higher maintenance costs on replacing major parts on the helicopters and the fact that our new helicopter purchased June of 2005 has not been delivered, there was insufficient funding for December 2005 and service needs to be continued through January 2007.

B.   Bid Information: Since the company is the sole company offering this unique service in the Columbus area, this contract will be entered into in accordance with the sole source procurement provisions.

C.   Contract Compliance No: 31-0648665

D.  Emergency Designation: Emergency legislation is requested in order to process payment of the December 2005 monthly helicopter maintenance invoice.

2.   FISCAL IMPACT

$732,819.00 has been budgeted in the Police's General Fund budget in 2006 for helicopter maintenance. $604,460.00 was encumbered for this contract in 2004 and in 2003 and due to higher maintenance costs  these additional funds will be needed in 2006.

Title

To authorize and direct the Director of Public Safety to enter into a contract for helicopter maintenance with Helicopter Minit-Men, Inc. for the Division of Police in accordance with the Sole Source procurement; to authorize the expenditure of $732,819.00 from the General Fund; and to declare an emergency.   ($732,819.00)

Body

WHEREAS, the Director of Public Safety, Division of Police, wishes to entered into a maintenance contract with Helicopter Minit-Men, Inc.; and

WHEREAS, the Helicopter Minit-Men is the sole company in this area that can provide this unique service; and

WHEREAS, it is in the best interest of the City to enter into this contract in accordance with provisions of Section 329-07c (Sole Source) of the Columbus City Codes, 1959; and

WHEREAS, emergency legislation is requested because of insufficient funds for December 2005 expenses; and

WHEREAS, an emergency exists in the usual daily operation of the Division of Police, Department of Public Safety, in that it is immediately necessary to enter into contract for helicopter maintenance thereby preserving the public peace, property, health, safety and welfare; now therefore

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS

Section 1. That the Director of Public Safety, be and is hereby authorized and directed to enter into contract with Helicopter Minit-Men, for helicopter maintenance for police helicopters for the Division of Police.

Section 2. That the expenditure of $732,819.00 or so much thereof as may be needed, be and the same is hereby authorized as follows:

DEPT            FUND                  OBJ LEV 1            OBJ LEV 3       OCA

30-03            010                       03                     3378            300707

Section 3. That said contract shall be awarded in accordance with provisions of Section 329.07c (Sole Source) of the Columbus City Code, 1959.

Section 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.