Explanation
Background: The Transportation Division is in need of various light duty vehicles to replace existing vehicles that are beyond their useful service lives. These vehicles will be used for a variety of operational purposes and general transportation needs. The Division will maintain the vehicles scheduled for replacement as long as it is practical. These purchases are consistent with the Division's fleet replacement program.
The Purchasing Office has established contract FL003832 with 32 Ford, contract compliance #31-1285506 (expiring 9/22/08), for the purchase of small and large pickup trucks. The Division will be purchasing ten 1-ton pickup trucks for a total cost of $239,350.00 and funding will come from the Street Construction, Maintenance and Repair Fund.
The Purchasing Office has also established contract FL003789 with Graham Ford, contract compliance #34-0901877 (expiring 5/17/08), for the purchase of small and large pickup trucks, and vans. The Division will be purchasing two crew cab pickup trucks, three ½-ton vans, four ¾-ton vans, and twelve compact ½-ton pickup trucks. The expenditure for this purchase is $368,300. Of this amount $208,770.00 will come from the Development Services Fund (3 - ¾ Ton Vans and 10 - compact ½ ton pickups) and $159,530 will come from the Street Construction, Maintenance and Repair Fund 265 (2 - Crew Cab Pickups, 3 - ½ ton vans, 1 - ¾ ton van, and 2 - compact ½ ton pickups).
Total expenditure for these purchases is $607,650.00.
This legislation is requested as an emergency due to time frame restrictions for ordering these vehicles and the need of these vehicles for the Division's daily operations.
Fiscal Impact: $219,198.00 is budgeted for this expenditure in the Development Services Fund, of which $208,770.00 will be expended by this ordinance. $530,000.00 is budgeted and available in the Street Construction, Maintenance and Repair Fund for this purchase, of which $398,880.00 will be expended by this ordinance.
Title
To authorize the Finance Director to establish a purchase order for ten light duty vehicles with 32 Ford, in accordance with the terms and conditions of the existing citywide universal term contract; to authorize the Finance Director to establish a purchase order for 21 light duty vehicles with Graham Ford, in accordance with the terms and conditions of the existing citywide universal term contract; to authorize the expenditure of $208,770.00 from the Development Services Fund; to authorize the expenditure of $398,880.00 from the Street Construction, Maintenance and Repair Fund; and to declare an emergency. ($607,650.00)
Body
WHEREAS, the Transportation Division must maintain an efficient fleet of vehicles to perform routine maintenance activities; and
WHEREAS, the Purchasing Office has established universal term contracts for the purchase of light duty vehicles; and
WHEREAS, the Transportation Division is in need of 31 light duty vehicles to perform required maintenance activities; and
WHEREAS, funds are budgeted and available in the Development Services Fund and the Street Construction, Maintenance and Repair Fund for the purchase of 31 light duty vehicles; and
WHEREAS, an emergency exists in the usual daily operations of the Public Service Department, Transportation Division, due to time frame restrictions for ordering these vehicles thereby preserving the Public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance Director be and is hereby authorized to establish a purchase order with 32 Ford, 610 West Main Street, Batavia, Ohio, 45103, for the purchase of 10 light duty vehicles in an amount not to exceed $239,350.00, in accordance with the terms and conditions of universal term contract FL003832.
SECTION 2. That for the purpose of paying the cost of the contract with 32 Ford, the sum of $239,350.00 or so much thereof as may be necessary, is hereby authorized to be expended from the Street Construction, Maintenance and Repair Fund, No. 265, Dept.-Div., 59-09, O.L. 01-03 Codes, 06-6652, OCA Code 599161.
SECTION 3. That the Finance Director be and is hereby authorized to establish a purchase order with Graham Ford, 707 West Broad, Columbus, Ohio, 43222, for the purchase of 21 light duty vehicles in an amount not to exceed $368,300.00, in accordance with the terms and conditions of universal term contract FL003789.
SECTION 4. That for the purpose of paying the cost of the contract with Graham Ford, the sum of $159,530.00 or so much thereof as may be necessary, is hereby authorized to be expended from the Street Construction, Maintenance and Repair Fund, No. 265, Dept.-Div., 59-09, O.L. 01-03 Codes, 06-6652, OCA Code 599161.
SECTION 5. That for the purpose of paying the cost of the contract with Graham Ford, the sum of $208,770.00, or so much thereof as may be necessary, is hereby authorized to be expended from the Development Services Fund No. 240, Dept.-Div., 59-09, O.L. 01-03, 06-6652 as follows:
OCA Code/Amount
599044 / $24,572.00
599045 / $25,000.00
599071 / $50,000.00
599096 / $50,000.00
599140 / $59,198.00
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.