Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to enter into contract with Evans Mechwart Hambleton & Tilton Inc., dba EMH&T, in the amount of up to $3,090,000.00 for the Roadway Improvements - Scioto Peninsula project.
This project involves the preparation of detailed design plans, which will include new pavement, curb, sidewalks, storm sewer, water main, sanitary sewer, street and pedestrian lighting, landscaping, signals, undergrounding overhead utilities, and all appurtenances within the Scioto Peninsula. The Scioto Peninsula is the areas bounded by the Scioto River and the Norfolk Southern Railroad. The purpose of this project is to upgrade the existing infrastructure to accommodate future development.
The Department of Public Service, Office of Support Services, solicited Requests for Proposals for the Roadway Improvements - Scioto Peninsula project. The solicitation was formally advertised on the Vendor Services web site from February 11, 2014, to March 4, 2014. The city received five (5) responses. All proposals were deemed responsive and were fully evaluated when the Evaluation Committee met on March 11, 2014.
Company Name City/State Majority/MBE/FBE/ASN /PHC
Evans Mechwart Hambleton & Tilton Inc. Columbus, OH MAJ
E.L. Robinson Engineering Columbus, OH MAJ
DLZ Ohio Worthington, OH ASN
Resource International, Inc. Columbus, OH FBE
Parsons Brinckerhoff Columbus, OH PHC
EMH&T received the highest score by the evaluation committee and will be awarded the Roadway Improvements - Scioto Peninsula contract.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against EMH&T.
2. CONTRACT COMPLIANCE
The contract compliance number for EMH&T is 31-0685594 and expires 8/2/15.
3. FISCAL IMPACT
Funding in the amount of $3,090,000.00 is available for the project as follows: $2,000,000.00 from the Streets and Highways Bond Fund, Fund 704, within the Department of Public Services; $90,000.00 from the Water Works Enlargement Voted Bonds Fund, Fund 606, and $1,000,000.00 from the Sanitary Sewer General Obligation Bond Fund, Fund 664, both within the Department of Public Utilities. An amendment to the 2014 Capital Improvements Budget is necessary to establish sufficient cash and authority in the proper project.
4. EMERGENCY DESIGNATION
Emergency action is requested to provide necessary engineering and design funding and prevent unnecessary delays in the Department of Public Service's Capital Improvement Program.
Title
To amend the 2014 Capital Improvement Budget; to authorize the City Auditor to transfer cash and appropriation within the Streets and Highways Bond Fund, the Water Works Enlargement Voted Bonds Fund, and the Sanitary Sewer General Obligation Bond Fund; to authorize the Director of Public Service to enter into contract with EMH&T for engineering, technical, and surveying services in connection with the Roadway Improvements - Scioto Peninsula project; to authorize the expenditure of up to $2,000,000.00 from the Streets and Highways Bonds Fund; $90,000.00 from the Water Works Enlargement Voted Bonds Fund, and $1,000,000.00 from the Sanitary Sewer General Obligation Bond Fund; and to declare an emergency. ($3,090,000.00)
Body
WHEREAS, the Director of Public Service has identified the need to enter into a professional service contract to provide for engineering and design services for improvements for the Roadway Improvements - Scioto Peninsula project; and
WHEREAS, this ordinance authorizes the Director of Public Service to enter into contract with EMH&T for the provision of engineering and design services described above in the amount of up to $2,000,000.00 from the Streets and Highways Bonds Fund, $90,000.00 from the Water Works Enlargement Voted Bonds Fund, and $1,000,000.00 from the Sanitary Sewer General Obligation Bond Fund; and
WHEREAS, it is necessary to authorize an amendment to the 2014 Capital Improvement Budget and a transfer of cash within the Streets and Highway Bond Fund, the Water Works Enlargement Voted Bonds Fund, and the Sanitary Sewer General Obligation Bond Fund for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in order to provide necessary engineering and design funding to prevent unnecessary delays in the Department's Capital Improvement Program thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2014 Capital Improvement Budget authorized by ordinance 0683-2014 be amended as follows to establish sufficient authority for this Public Service project:
Fund / Project / Project Name / Current / Change / Amended
704 | 440005-100000 | UIRF - Urban Infrastructure Recovery Fund (Voted Carryover) | $1,219,013 | -$300,000 | $919,013
704 | 590910-100002 | SciTech Corridor Improvements (Voted Carryover) | $1,700,001 | -$1,700,001 | $0
704 | 530161-100151 | Roadway Improvements - Scioto Peninsula (Voted Carryover) | $34,551 | +$2,000,000 | $2,034,551
704 | 440005-100000 | UIRF - Urban Infrastructure Recovery Fund (Voted 2013) | $2,701,892 | +$300,000 | $3,001,892
704 | 590910-100002 | SciTech Corridor Improvements (Voted 2013) | $0 | +$1,700,000 | $1,700,000
704 | 530161-100151 | Roadway Improvements - Scioto Peninsula (Voted 2013) | $2,000,000 | -$2,000,000 | $0
SECTION 2. That the 2014 Capital Improvement Budget authorized by ordinance 0683-2014 be amended as follows to establish sufficient authority for this Water project:
Fund / Project / Project Name / C.I.B. / Change / C.I.B. as Amended
606 | 690236-100000 (Carryover) | Water Main Rehab | $249,253 | -$90,000 | $159,253
606 | 690236-100024 (Carryover) | Scioto Peninsula | $13,500 | +$90,000 | $103,500
SECTION 3. That the 2014 Capital Improvement Budget authorized by ordinance 0683-2014 be amended as follows to establish sufficient authority for this Sanitary project:
Fund / Project / Project Name / C.I.B. / Change / C.I.B. as Amended
664 | 650742-100004 | Greenlawn Ave Storm & Sanitary (Carryover) | $992,817 | -$922,817 | $0
664 | 650741-100000 | Scioto River Basin (Carryover) | $527,784 | -$77,184 | $450,601
664 | 650885-100000 | Scioto Peninsula | $0 | +$1,000,000 | $1,000,000
SECTION 4. That the City Auditor is hereby authorized to transfer cash and appropriate between projects within the Streets and Highways G.O. Bonds Fund, Fund 704 as follows:
Transfer from:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 | 440005-100000 | UIRF - Urban Infrastructure Recovery Fund | 06-6600 | 590050 | -$300,000
704 | 590910-100002 | SciTech Corridor Improvements | 06-6600 | 749102 | -$1,700,000
Transfer to:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 | 530161-100151 | Roadway Improvements - Scioto Peninsula | 06-6682 | 746151 | +$2,000,000
SECTION 5. That the City Auditor be and is hereby authorized to transfer cash and appropriation within the Water Works Enlargement Voted Bonds Fund, Fund 606, as follows:
Transfer from:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
606 | 690236-100000 (carryover) | Water Main Rehab | 06-6682 | 606236 | -$90,000
Transfer to:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
606 | 690236-100024 (carryover) | Scioto Peninsula | 06-6682 | 663624 | +$90,000
SECTION 6. That the City Auditor be and is hereby authorized to transfer cash within the Sanitary Sewer General Obligation Bond Fund, Fund 664 as follows:
Transfer from:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
664 | 650742-100004 | Greenlawn Ave Storm & Sanitary | 06-6630 | 647424 | -$922,816.35
664 | 650741-100000 | Scioto River Basin | 06-6630 | 664741 | -$77,183.65
Transfer to:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
664 | 650885-100000 | Scioto Peninsula | 06-6630 | 664885 | +$1,000,000.00
SECTION 7. That the Director of Public Service be and is hereby authorized to enter into contract with EMH&T for the Roadway Improvements - Scioto Peninsula project for engineering and design services in an amount up to $3,090,000.00 paid from the following funds: $2,000,000.00 from the Streets and Highways Bonds Fund, Fund 704; $90,000.00 from the Water Works Enlargement Voted Bonds Fund, Fund 606; and $1,000,000.00 from the Sewer General Obligation Bond Fund, Fund 664.
SECTION 8. That for the purpose of paying the cost of this contract the sum of up to $3,090,000.00 or so much thereof as may be needed, $2,000,000.00 is hereby authorized to be expended from the Streets and Highways Bond Fund, $90,000.00 from the Water Works Enlargement Voted Bonds Fund, and $1,000,000.00 from the Sanitary Sewer General Obligation Bond Fund as follows:
Department of Public Service:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 | 530161-100151 | Roadway Improvements - Scioto Peninsula | 06-6682 | 746151 | $2,000,000.00
Division of Water:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
606 | 690236-100024 (carryover) | Scioto Peninsula | 6682 | 663624 | $90,000.00
Division of Sewerage and Drainage:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
664 | 650885-100000 | Scioto Peninsula | 6630 | 664885 | $1,000,000.00
SECTION 9. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 10. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 11. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 12. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 13. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.