Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to modify a contract on behalf of the Office of Construction Management with DLZ Ohio, Inc. for professional services for the Compressed Natural Gas (CNG) infrastructure for the City of Columbus, 2333 Morse Road.
The original contract was authorized by Ordinance No. 1733-2012, which passed on August 1, 2012 and authorized the professional services contract (design and construction administration) for CNG infrastructure at 2333 Morse Road. This contract modification will enable the roadway to better accommodate larger vehicles and allow more efficient access to the CNG station. Current roads were not constructed for the anticipated heavy duty traffic and are not quite wide enough for the turning radius required by larger vehicles.
It is practical and cost effective for coordination and continuity to modify this contract with DLZ Ohio, Inc. DLZ will coordinate between the CNG station project and the roadway modification, since they have the responsibility for design for both projects. It would not be in the best interests of the City to go with another vendor. Prices already established in the contract were used to determine the cost of this modification.
Emergency action is requested so that the necessary professional services may be accomplished without delay, to better serve the needs of the City and to enable operational efficiencies.
DLZ Ohio, Inc. Contract Compliance No. 31-1268980, expiration date February 19, 2015.
FISCAL IMPACT: The cost of this contract modification is $118,580.87. With this modification the contract total will be $606,140.87. Funding is available in the Fleet Capital Improvement Fund.
Title
To amend the 2013 Capital Improvement Budget; to authorize the City Auditor to transfer $865,000.00 between projects within the Fleet Capital Improvement Fund; to authorize the Director of Finance and Management to modify a contract on behalf of the Office of Construction Management with DLZ Ohio, Inc. for professional services for the Compressed Natural Gas infrastructure for the City of Columbus, 2333 Morse Road; to authorize the expenditure of $118,580.87 from Fleet Capital Improvement Fund; and to declare an emergency. ($118,580.87)
Body
WHEREAS, it is necessary to amend the 2013 Capital Improvement Budget and to transfer cash between projects within the Fleet Capital Improvement Fund to ensure that funds are in the appropriate levels of expense; and
WHEREAS, Ordinance No. 1733-2012, passed August 1, 2012, authorized the professional services contract (design and construction administration) for Compressed Natural Gas infrastructure for the City of Columbus at 2333 Morse Road; and
WHEREAS, the Finance and Management Department, Office of Construction Management, desires to modify the contract with DLZ Ohio, Inc., so as to design roadway improvements that will improve the access and turning radius necessary for larger vehicles to access the new CNG Station at 2333 Morse Road; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Office of Construction Management, in that it is immediately necessary to authorize the Finance and Management Director to contract with DLZ Ohio Inc., for professional services for Compressed Natural Gas infrastructure for the City of Columbus at 2333 Morse Road, so that the necessary professional services may be accomplished without delay, to better serve the needs of the City and to enable operational efficiencies, now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2013 Capital Improvement Budget be amended as follows:
FUND 733
Project Name| Project No.|Current Authority|Revised Authority|Difference
CNG North - Land Acquisition SIT Certification|550006 - 100001|$375,000|$0|($375,000)
CNG North - Station Design|550006 - 100002|$490,000|$0|($490,000)
CNG at 2nd City Location|550006 - 100000|$1,222,900|$2,087,900|$865,000
SECTION 2. That the City Auditor is hereby authorized to transfer funding within the Fleet Management Capital Improvement Fund:
FROM:
Dept. /Div.: 45-05| Fund: 513|Project Number 550006-100001|Project Name - CNG North Land Acquisition SIT Certification|OCA Code: 513061|OL3: 6620|Amount $375,000.00
Dept. /Div.: 45-05| Fund: 513|Project Number 550006-100002|Project Name - CNG North Station Design|OCA Code: 513062|OL3: 6620|Amount $490,000.00
TO:
Dept. /Div.: 45-05| Fund: 513|Project Number 550006-100000|Project Name - CNG at 2nd City Location|OCA Code: 513006|OL3: 6620|Amount $865,000.00
SECTION 3. That the Director Finance and Management is hereby authorized and directed to modify a contract on behalf of the Office of Construction Management with DLZ to design roadway improvements adjacent to the new Compressed Natural Gas station at 2333 Morse Road.
SECTION 4. That the expenditure of $118,580.87, or so much thereof that may be necessary in regard to the action authorized in SECTION 3, be and is hereby authorize and approved as follows:
Division: 45-05
Fund/Subfund: 513-004
Project/Detail: 550006-100000
OCA: 513006
Object Level 1:06
Object Level 3: 6620
Amount: $118,580.87
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves or vetoes the same.