Explanation
This legislation authorizes the Director of the Department of Public Utilities to enter into a three-year contract with Hickman Lawn Care, Inc. up to $444,710.00 for invasive plant and unwanted woody vegitation growth management services.
The Department of Public Utilities, Division of Water advertised Invitation to Bid RFQ011905 on March 25, 2019. Nine (9) vendors were solicited and the Director of Public Utilities received bids from two (2) vendors on April 5, 2019. After reviewing and evaluating the bids, the Division of Water recommended the award of the contract be made to Hickman Lawn Care, Inc. as the lowest responsible and responsive bidder.
Services under this agreement are to be provided over a period of three (3) years. Funds for the project shall be reviewed and approved each year of the three-year contract by City Council and the Mayor, along with the Auditor's certification of funds. Notwithstanding any provision in this Agreement to the contrary, the maximum obligation of the City for services described in this agreement for the period commencing on July 1, 2019 through February 29, 2020 ("Phase 1") is limited to the amount of ninety thousand dollars ($90,000.00), unless all the following occur: this Agreement is modified in writing; City Council enacts an ordinance approving the new amount; the Mayor has authorized the additional amount; and the Auditor has certified the additional funds. The City is not obligated to spend the maximum obligation authorized under this Agreement. Phase 2 costs under this agreement for the period from March 1, 2020 through February 28, 2021 are estimated at one hundred seventy seven thousand three hundred fifty five dollars ($177,355.00). Phase 3 costs for the period from March 1, 2021 through February 28, 2022 are estimated at one hundred seventy seven thousand three hundred fifty five dollars ($177,355.00).
The City may, at any time during the performance of the services under this Agreement, propose a modification of the Contract by a properly authorized written instrument. With the approval of City Council and execution of such modification by both parties hereto, it shall be fully incorporated into this Contract and shall govern all subsequent performance under the Contract.
SUPPLIER: Hickman Lawn Care, Inc., MAJ (31-1432478), expires July 19, 2020.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The money for this contract is budgeted and available within the Water Operating Fund ($90,000).
$80,000.00 was spent for services in 2018
$89,925.00 was spent for services in 2017
$110,075.00 was spent for services in 2016
Title
To authorize the Director of Public Utilities to enter into a three-year Invasive Plant Management contract with Hickman Lawn Care, Inc.; and to authorize the expenditure of $90,000.00 for the first phase of the contract from the Water Operating Fund. ($90,000.00)
Body
WHEREAS, the Department of Public Utilities, Division of Water has a need for the identification, removal and mitigation of invasive plants, unwanted woody vegetation and noxious weed species; and
WHEREAS, two bids for the Invasive Plant Management contract were received and publicly opened in the offices of the Director of Public Utilities on April 5, 2019; and
WHEREAS, the bid from Hickman Lawn Care, Inc., in the amount of $444,710.00, was deemed the lowest, most responsive, and responsible bid; and
WHEREAS, these invasive plant management services are used by the Department of Public Utilities, Division of Water, for the preservation of public health, peace, property and safety; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and hereby is authorized to enter into contract with Hickman Lawn Care, Inc. for Invasive Plant Management services.
SECTION 2 That the expenditure of $90,000.00 or so much thereof as may be needed, is hereby authorized per the accounting codes in the attachment to this ordinance for Phase 1 of this three-year agreement.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.