City of Columbus - File #: 1823-2006

• File #: 1823-2006
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 10/10/2006
• In control: Safety Committee
• On agenda: 11/6/2006
• Final action: 11/9/2006
• Title: To authorize and direct the Director of Finance and Management, on behalf of the Division of Support Services, to establish a purchase order with DPS TELECOM for the purchase of alarm, video monitoring, and modem equipment for securing the Public Safety 800 MHz radio system, microwave, towers, and equipment buildings located throughout the City of Columbus, in accordance with the provisions of sole source procurement, to authorize the expenditure of $34,755.75 or so much thereof as needed, from the Division of Support Services' General Fund, and to declare an emergency. ($34,755.75).

Date	Ver.	Action By	Action	Result
11/9/2006	1	CITY CLERK	Attest
11/8/2006	1	MAYOR	Signed
11/6/2006	1	Columbus City Council	Approved	Pass
11/6/2006	1	COUNCIL PRESIDENT	Signed
11/1/2006	1	Safety Drafter	Sent for Approval
11/1/2006	1	SAFETY DIRECTOR	Reviewed and Approved
11/1/2006	1	Safety Drafter	Sent to Clerk's Office for Council
10/31/2006	1	City Clerk's Office	Sent back for Clarification/Correction
10/25/2006	1	Safety Drafter	Sent for Approval
10/25/2006	1	Auditor Reviewer	Reviewed and Approved
10/25/2006	1	CITY AUDITOR	Reviewed and Approved
10/25/2006	1	Safety Drafter	Sent for Approval
10/25/2006	1	CITY ATTORNEY	Reviewed and Approved
10/25/2006	1	Safety Drafter	Sent to Clerk's Office for Council
10/24/2006	1	Finance Reviewer	Reviewed and Approved
10/24/2006	1	Finance - Purchasing Reviewer	Reviewed and Approved
10/24/2006	1	FINANCE DIRECTOR	Reviewed and Approved
10/18/2006	1	Safety Drafter	Sent for Approval
10/18/2006	1	Finance Reviewer	Reviewed and Approved
10/17/2006	1	EBOCO Reviewer	Reviewed and Approved
10/17/2006	1	ODI DIRECTOR	Reviewed and Approved
10/13/2006	1	Safety Reviewer	Reviewed and Approved
10/13/2006	1	Safety Reviewer	Reviewed and Approved
10/13/2006	1	Safety Drafter	Sent for Approval
10/13/2006	1	Safety Drafter	Sent for Approval
10/10/2006	1	Safety Drafter	Sent for Approval
10/10/2006	1	Safety Reviewer	Reviewed and Approved
10/10/2006	1	Safety Drafter	Sent for Approval

Explanation

BACKGROUND:

To authorize and direct the Director of Finance and Management, on behalf of the Division of Support Services, to establish a purchase order with DPS TELECOM for the purchase of alarm, video monitoring, and modem equipment for securing the Public Safety 800 MHz radio system, microwave, towers, and equipment buildings located throughout the City of Columbus.

Bid Information:  Sole Source Provider:  Sole Source provision of Section 329.07 of the Columbus City Code.

DPS TELECOM

Contract Compliance:  DPS TELECOM   #770269867

Emergency Designation:  Emergency designation is requested to ensure the continued reliability of the Police and Fire Communication Systems.

FISCAL IMPACT:

Funding for this expenditure is available in the Division of Support Services 2006 appropriated budget.

Title

To authorize and direct the Director of Finance and Management, on behalf of the Division of  Support Services, to establish a purchase order with DPS TELECOM for the purchase of alarm, video monitoring, and modem equipment for securing the Public Safety 800 MHz radio system, microwave, towers, and equipment buildings located throughout the City of Columbus, in accordance with the provisions of sole source procurement, to authorize the expenditure of  $34,755.75 or so much thereof as needed, from the Division of  Support Services' General Fund, and to declare an emergency.  ($34,755.75).

Body

WHEREAS, the responsibility of the Police and Fire Communications System will continue to be that of the Department of Public Safety, Division of Support Services; and,

WHEREAS, the Division of Support Services has a need to establish a purchase order with DPS TELECOM, to purchase an upgraded Alarm Monitoring System for the Police and Fire Communications System; and,

WHEREAS, DPS TELECOM is the original provider of the current system and is the sole provider of maintenance, software, and licenses for the system; and

WHEREAS, this purchase order is being established under the Sole Source provision provided in Section 329.07 of the Columbus City Code; and,

WHEREAS, an emergency exists in the usual daily operations of the Department of Public Safety, Division of Support Services in that it is immediately necessary to purchase an upgraded Alarm Monitoring System for the Police and Fire Communications System in order to preserve the public peace, health, safety and welfare; now, therefore,

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS

SECTION 1.  To authorize and direct the Director of Finance and Management, on behalf of the Division of Support Services to establish a purchase order with DPS TELECOM to purchase an upgraded Alarm Monitoring System for the Police and Fire Communications System.

SECTION 2.  That this agreement is made in accordance with the Sole Source provision of Section 329.07 of the Columbus City Code.  See attachment ORD1823-2006solesource.doc

SECTION 3.  That for the purpose stated in Section 1 hereof, the expenditure of  $34,755.75, or so much thereof as may be needed, is hereby authorized from:

Fund: General | Div. 30-02 | Fund: 010 | Obj. Level 2:  02 | Obj. Level 3:  2245 | OCA:  320104 | Amount:  $34,755.75

SECTION 4.  That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.