Explanation
BACKGROUND: This legislation authorizes the Director of Finance and Management to modify and increase the Office of Construction Management's professional services contract (authorized by Ordinance No. 0135-2006, passed February 15, 2006) with Mull & Weithman Architects for the design, consulting, and construction administration services for the renovation of 333 West Town Street to accommodate Police Precincts 8 & 16. The increase in architectural and engineering services relative to the original project scope can be attributed to the discovery of mold. Several design changes were necessary to ensure that mold did not continue to occur in this building. The most significant increase includes the design of the upgrade of the building's heating, ventilation, and air conditioning system. It was also necessary to redesign the building's plumbing systems and to include tuck-pointing. As in the original contract, Mull & Weithman Architects is responsible for producing the design of the facility renovation, progressive meetings with the City and the community through the completion of the agreed upon final product, renderings, drawings, specifications, the construction bid process, and construction administration.
This ordinance also authorizes a bid waiver with Mull & Weithman Architects in the amount of $37,333.00 for the above-mentioned services. The original professional services contract was under $20,000 and was selected under the provisions of Columbus City Codes 329.10, which requires "reasonable measures to provide for competition." However, because of this modification, the contract total will exceed $50,000.00. Columbus City Codes 329.12 requires professional services contracts above this amount to be awarded through either requests for statements of qualifications or requests for proposals. Because Mull & Weithman had already completed a large proportion of the original design, it was determined to be impractical to select another firm to complete the design. This would have resulted in inefficiencies and potential confusion in the project.
This ordinance also authorizes the transfer of $37,333.00 between projects within the Safety Voted Bond Fund as a temporary funding measure until bonds are sold to reimburse the Heliport Project and amends the 2007 Capital Improvements Budget, Ordinance No. 0733-2007, to reflect said transfer.
Emergency action is requested to complete the project design work as soon as possible in order to maintain the identified construction schedule, thereby providing needed public safety services, as quickly as possible.
Mull & Weithman CC# 31-1635306, expiration date 01/31/2008 Majority.
FISCAL IMPACT: The modification amount requested under this ordinance is $37,333.00. The amount of the original contract was $19,900.00 for a contract total, including this modification, of $57,233.00.
Title
To authorize the Director of Finance and Management to modify and increase an existing professional services contract with Mull & Weithman Architects for the 333 West Town Street renovation; to amend the 2007 Capital Improvements Budget; to authorize the City Auditor to transfer $37,333.00 between projects within the Safety Voted Bond Fund; to authorize the additional expenditure of $37,333.00 from the Safety Voted Bond Fund; to waive the competitive bidding requirements of the Columbus City Codes; and to declare an emergency. ($37,333.00).
Body
WHEREAS, there were several increases in the architectural and engineering services relative to the original project scope, including research and scope revisions, in order to meet the operational needs of the Division of Police; and
WHEREAS, it is necessary to modify and increase this contract in order to design and administer the renovation of the interior of 333 West Town Street for the use of Police Precincts 8 and 16; and
WHEREAS, it is further necessary to amend the 2007 Capital Improvements Budget and transfer cash between projects within the Safety Voted Bond Fund; and
WHEREAS, it is in the best interest of the Finance and Management Division, Office of Construction Management to waive the competitive bidding requirements of the Columbus City Codes, and
WHEREAS, an emergency exists in the usual daily operation of the Department of Finance and Management, Office of Construction Management, in that it is immediately necessary to authorize the Director of Finance and Management to modify and increase the existing professional services contract with Mull & Weithman Architects, so that necessary safety services can be provided from a new location for Police Precincts 8 and 16; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2007 Capital Improvements Budget is hereby amended as follows:
Safety Voted Bond Fund 30-03
Project/Project # CIB Amount Revised CIB
Police Facility Renovations 330021 (New Funding) $1,558,555 $1,521,222
Police Facility Renovations 330021 (Carryover Funding) $382,799 $420,132
Heliport 330032 (New Funding) $6,840,000 $6,877,333
Heliport 330032 (Carryover Funding) $0 $482,667
SECTION 2. That the City Auditor is hereby authorized and directed to transfer funds within the Safety Voted Bond Fund as follows:
FROM:
Dept/Div: 30-03|Fund: 701|Project Number 330032|Project Name - Heliport|OCA Code 644476|Amount $37,333.00
TO:
Dept/Div: 30-03|Fund: 701|Project Number 330021|Project Name - Police Facility Renovations|OCA Code 644476|Amount $37,333.00
SECTION 3. That the Director of Finance and Management is hereby authorized to modify and increase a contract with Mull & Weithman Architects for the design and construction administration for the interior renovation of 333 West Town Street to accommodate Police Precincts 8 & 16.
SECTION 4. That the expenditure of $37,333.00, or so much thereof that may be necessary in regard to the action authorized in Section 1, is hereby authorized and approved as follows:
Division: 30-03
Fund: 701
Project: 330021
OCA Code: 644476
Object Level 1: 06
Object Level 3: 6681
Amount: $37,333.00
SECTION 5. That in accordance with Section 329.27 of the Columbus City Code, City Council has determined that it is in the best interest of the City of Columbus that Section 329.12 relating to the process for awarding professional services contracts exceeding fifty thousand dollars be waived and hereby waives said section.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the mayor neither approves or vetoes the same.