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File #: 1683-2007    Version: 1
Type: Ordinance Status: Passed
File created: 10/13/2007 In control: Administration Committee
On agenda: 11/5/2007 Final action: 11/8/2007
Title: To authorize the Director of the Department of Technology to enter into contract with Fishel Company for the installation of fiber optic cable and related services; to authorize the City Auditor to transfer $38,795.78 between projects within the Information Services Bond Fund; to amend the 2007 Capital Improvements Budget; to authorize the expenditure of $164,586.16; and to declare an emergency. ($164,586.16)
Date Ver.Action ByActionResultAction DetailsMeeting Details
11/8/20071 CITY CLERK Attest  Action details Meeting details
11/7/20071 MAYOR Signed  Action details Meeting details
11/5/20071 Columbus City Council Approved  Action details Meeting details
11/5/20071 COUNCIL PRESIDENT Signed  Action details Meeting details
10/26/20071 CITY ATTORNEY Reviewed and Approved  Action details Meeting details
10/26/20071 Technology Drafter Sent to Clerk's Office for Council  Action details Meeting details
10/25/20071 Technology Drafter Sent for Approval  Action details Meeting details
10/25/20071 Auditor Reviewer Reviewed and Approved  Action details Meeting details
10/25/20071 CITY AUDITOR Reviewed and Approved  Action details Meeting details
10/25/20071 Technology Drafter Sent for Approval  Action details Meeting details
10/24/20071 Finance Reviewer Reviewed and Disapproved  Action details Meeting details
10/24/20071 Technology Drafter Sent for Approval  Action details Meeting details
10/24/20071 Finance Reviewer Reviewed and Approved  Action details Meeting details
10/24/20071 Finance Reviewer Reviewed and Approved  Action details Meeting details
10/24/20071 FINANCE DIRECTOR Reviewed and Approved  Action details Meeting details
10/22/20071 EBOCO Reviewer Sent for Approval  Action details Meeting details
10/22/20071 ODI DIRECTOR Reviewed and Approved  Action details Meeting details
10/22/20071 Technology Drafter Sent for Approval  Action details Meeting details
10/19/20071 TECHNOLOGY DIRECTOR Reviewed and Approved  Action details Meeting details
10/19/20071 Technology Drafter Sent for Approval  Action details Meeting details
10/17/20071 Technology Reviewer Reviewed and Approved  Action details Meeting details
10/17/20071 Technology Drafter Sent for Approval  Action details Meeting details
10/13/20071 Technology Drafter Sent for Approval  Action details Meeting details
Explanation
Background:  This legislation authorizes the Director of Technology to enter into contract with The Fishel Company, for the installation of fiber optic cable (long, thin strands arranged in bundles used to transmit light signals over long distance) and related services.  This installation will allow connectivity between the City's Data Center Facility and the new Jerry Hammond  (1111 East Broad Street) Facility; that will house offices for the Recreation and Parks Department, Department of Technology, Community Relations Commission and 311 Call Center. This installation will also allow high speed fiber connectivity to various city agencies associated with voice, video and data communications.  These services are needed to begin prior to the end of this year, 2007, and will commence upon approval of this ordinance and the associated certified purchase order.
 
The Department of Technology (DoT) exercised due diligence by completing the competitive bid process in compliance with Columbus City Code Section 329.  A formal bid (SA002589) was prepared and posted on the City's solicitation web site and advertised in the City Bulletin on August 11, 2007; while the bid was posted the Department held a pre-bid meeting, of which seven (7) contractors attended.  
 
On September 21, 2007 the Department of Technology publicly opened four (4) bids received; all identified as majority owned vendors; and of the four (4) bids two were deemed non-responsive.  The Metropolitan Communications Group, Inc. ($109,699.28) was the lowest numerical bid yet deemed non-responsive to section P-3 (requiring that proposed substitutions be specified together with amounts to be added to or deleted from the base bid).  The Fishel Company dba Team Fishel ($164,586.16) was the second lowest numerical bid and was deemed responsive.  GudenKauf Company ($210,840.00) was the third lowest numerical bid, and was deemed responsive and Turn-Key Network Solutions, Inc. ($269,220.00) was the fourth lowest numerical bid and was deemed non-responsive.   
   
After reviewing the bids, it was recommended that the award be made to The Fishel Company dba Team Fishel, in the amount of $164,586.16, as they were the overall lowest, responsive, responsible and best bidder per specification.  
 
This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.
 
This ordinance also authorizes the transfer of $38,795.78 between projects within the Information Services Bond Fund as a temporary funding measure until bonds are sold to reimburse the Disaster Recovery Phase II Project, and amends the 2007 Capital Improvement Budget, Ordinance #0733-2007, to reflect the expenditure of this project.
 
Fiscal Impact:  The total amount of this contract is $164,586.16.  Funds in the amount of $125,790.38 are available within the Connectivity Project and $38,795.78 is being transferred from various projects to the Connectivity Project within the Information Services Bond Fund.  This is a temporary measure and the amount transferred from the Disaster Recovery Phase II Project will be reimbursed upon completion of the bond sale.
 
Emergency:  Emergency legislation is required to facilitate prompt contract execution and related payment, to ensure that deadlines and time lines are met for the relocation process.  
 
Contract Compliance:  314360115      Expiration Date: 04/27/2009
 
 
Title
To authorize the Director of the Department of Technology to enter into contract with Fishel Company for the  installation of fiber optic cable and related services; to authorize the City Auditor to transfer $38,795.78 between projects within the Information Services Bond Fund; to amend the 2007 Capital Improvements Budget; to authorize the expenditure of $164,586.16; and to declare an emergency.  ($164,586.16)
 
Body
 
WHEREAS, this legislation authorizes the Director of the Department of Technology to enter into contract with Fishel Company dba Team Fishel, for installation of fiber optic cable connectivity; and
 
WHEREAS, this installation will allow connectivity between the City's Data Center Facility and the new Jerry Hammond (1111 East Broad Street) Facility, which will house offices for the Recreation and Parks Department, Department of Technology, Community Relations Commission and 311 Call Center.  Also, this installation will allow for high speed fiber connectivity to various city agencies associated with voice, video and data communications; and
 
WHEREAS, the Department of Technology exercised due diligence by undergoing a formal bid process in compliance with Columbus City Code Section 329; and
 
WHEREAS, this ordinance amends the Capital Improvements Budget, Ordinance No. 0733-2007; and
 
WHEREAS, this ordinance authorizes the City Auditor to transfer $38,795.78 between projects within the Information Services Bond Fund; and
 
WHEREAS, an emergency exists in the usual daily operation of the Department of Technology in this it is necessary to enter into contract with The Fishel Company dba Team Fishel, for the  installation of fiber optic cable connectivity and related services; that funds should be transferred immediately; and to amend the 2007 Capital Improvements Budget thereby preserving the public health, peace, property, safety, and welfare; now, therefore
 
 
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
 
 
Section 1.  That the 2007 Capital Improvement Budget is hereby amended as follows:
Department of Technology, Information Services Dept./Div. 47-02
 
Information Services Bond Fund #514
 
Project Name/Number                                                                         CIB Amount                   Revised Amount
 
Disaster Recovery - 470037  (Carryover Funding)                           1,530,000.00                       1,491,306.00
 
Connectivity Projects - 470048 (Carryover Funding)                         125,791.00                          164,587.00
                                                       
Section 2.  That the City Auditor is hereby authorized and directed to transfer funds within the Information Services Bond Fund as follows:
     
 From:
             Dept./Div. 47-02| Fund 514| Project Number: 470037| Project Name: Disaster Recovery Phase II| OCA Code: 470037| Amount: $38,693.78
 
             Dept./Div. 47-02| Fund 514| Project Number: 470038| Project Name: Network Replacement Phase III| OCA Code: 470038| Amount: $102.00
 
      To:
 
         Dept./Div. 47-02| Fund 514| Project Number: 470046| Project Name:  Connectivity Project| OCA Code: 470046| Amount: $38,795.78
 
Section 3.  That the Director of the Department of Technology is hereby authorized to enter into a contract with Fishel Company for the installation of fiber optic cable and telated services.
 
Section 4.  That paying for the cost of this project, the expenditure, in an amount not to exceed $164,586.16 or as much thereof as may be necessary is hereby authorized as follows:
 
Dept/Div. 47-02|Fund: 514 | Project Number: 470046 | OCA Code: 470046|Obj. Level 1: 06|Obj. Level 3: 6655 | Amount: $164,586.16
 
Section 5.  That the City Auditor is authorized to make any changes to revise the funding source for any contract or contract modification associated with this ordinance.
 
Section 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.