Explanation
BACKGROUND: This ordinance authorizes the Finance and Management Director, on behalf of the Division of Police, to associate all general budget reservations resulting from this ordinance with the universal term contract purchase agreement with Arrow Energy to purchase jet “A” fuel for the Division of Police helicopters based on the current universal term contract. Helicopters are used to patrol the airspace above the City of Columbus and will be flying an average of 500 hours per month. The average fuel burn is approximately 25 gallons per hour.
Bid Information: The Purchasing Office has established a purchase agreement for the purchase of jet “A” fuel with Arrow Energy, Inc.
This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.
Contract Compliance No.: CC007603, expired 3/23/2025 Vendor is in the process of updating and will be completed prior to contracting
FISCAL IMPACT: This ordinance authorizes an expenditure of $200,000.00 for the purchase of jet “A” fuel with Arrow Energy, Inc. Funds totaling $400,000.00 were budgeted within the 2025 Police General Fund budget for this expense. $100,000.00 has already been encumbered or spent in 2025 for the purchase of jet “A” fuel. The total expended or encumbered in previous years was as follows: $300,000.00 in 2024; $350,000.00 in 2023.
Title
To authorize the Director of the Department of Finance and Management to associate all general budget reservations resulting from this ordinance with the existing universal term contract purchase agreement with Arrow Energy, Inc. for the purchase of jet “A” fuel for the Division of Police; and to authorize the expenditure of $200,000.00 from the General Fund. ($200,000.00)
Body
WHEREAS, the Purchasing Office has established a universal term contract purchase agreement for jet “A” fuel with Arrow Energy, Inc.; and
WHEREAS, there is a need for the Department of Public Safety, Division of Police, to fly turbine helicopters for the patrol of airspace above the City of Columbus; and
WHEREAS, funds are budgeted in the Division of Police’s General Fund budget for this purchase; and
WHEREAS, it is necessary in the usual daily operation of the Department of Public Safety, Division of Police to authorize the Director of the Department of Finance and Management to associate all general budget reservations resulting from this ordinance with the existing universal term contract purchase agreement with Arrow Energy, Inc. for the purchase of jet “A” fuel for the Division of Police; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Finance and Management be and is hereby authorized to associate all general budget reservations resulting from this ordinance with the appropriate universal term contract purchase agreement with Arrow Energy, Inc. for the purchase of jet "A" fuel for the Department of Public Safety, Division of Police.
SECTION 2. That the expenditure of $200,000.00 or so much thereof as may be needed, is hereby authorized within the Division of Police General Fund in object class 02 per the accounting codes in the attachment to this ordinance.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance and to make any accounting changes necessary to ensure that this contract is properly accounted for and recorded accurately on the City's financial records.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That this ordinance shall take effect and be in force from and after the earliest period allow by law.