Explanation
This legislation authorizes the Finance and Management Director to issue a purchase order for unleaded gasoline fuel deliveries for the Fleet Management Division to be used by all City Departments that operate City vehicles. The Fleet Management Division will use the State Contract RS901110 which was awarded to Great Lakes Petroleum Company effective December 1, 2009. The current contract with BP Products North America Inc. expires on November 30, 2009.
This contract was bid specifically to be a cooperative contract for use by other governmental agencies in accordance with Chapter 1545 of the Ohio Revised Code (ORC). The State of Ohio contract expires April 30, 2012, the funding on this ordinance is for expenses that will occur in the winter months of 2009-2010. The City of Columbus does not have a term contract for this product. Ordinance 582-87 authorized the City of Columbus to participate in cooperative purchasing contracts. A copy of the State of Ohio contract is attached. The past practice of the Fleet Management Division is that it would not be in the best interests of the City of Columbus to duplicate these efforts through a separate bid.
FISCAL IMPACT: The Fleet Management Division will cancel the balance of the BP Products North America Inc. contract FL004252 which expires November 30, 2009 and use that appropriation to establish a new purchase order with Great Lakes Petroleum Company.
Great Lakes Petroleum Company - State Contract # RS901110. CC#341850508 expires 7-8-2011.
Emergency action is required to ensure an uninterrupted supply of unleaded fuel deliveries. Earlier action was not possible until the State established its new contract. The current contract expires on November 30, 2009.
Title
To authorize the Finance and Management Director to issue a purchase order for bulk unleaded fuel purchases for the Fleet Management Division, to authorize the expenditure of up to $700,000.00 from the Fleet Management Services Fund; and to declare an emergency. ($700,000.00)
Body
WHEREAS, the current State Contract for unleaded fuel with BP Products North America Inc expires on November 30, 2009; and
WHEREAS, the State has awarded a contract with Great Lakes Petroleum Company beginning December 1, 2009 thorugh April 30, 2012; and
WHEREAS, the Fleet Management Division has a need to deliver uninterrupted service to all City Departments operating City vehicles; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Fleet Management Division, in that it is immediately necessary to issue a purchase order for unleaded bulk fuel deliveries, to ensure an uninterrupted fuel supply, thereby preserving the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Finance and Management Director is hereby authorized to issue a purchase order for the Fleet Management Division per the terms and conditions of the State Contract with Great Lakes Petroleum Company.
Section 2. That the Finance and Management Director is authorized to cancel the remaining balance on the existing purchase order FL004252 with BP Products North America and to establish a new purchase order with Great Lakes Petroleum Co.
Section 3. That the expenditure of the remaining amount of funds on purchase order FL004252 for fiscal year 2009, in an amount not to exceed $700,000.00, or so much thereof as may be necessary,be and is hereby authorized, to pay the cost thereof, as follows:
Dept-Dev: 45-05
Fund: 513
OCA: 451347
OL1:02
OL3: 2280
Amount: $700,000.00
Section 4. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after passage and approval by the Mayor, or ten days after passage it the Mayor neither approves nor vetoes the same.