Explanation
BACKGROUND:
This legislation will authorize the Director of the Department of Technology to continue an agreement with SHI International Corporation to provide Cobol software maintenance and support services. The City requires Cobol licensing and support for the City's Income Tax software system. The original agreement (EL016077) was authorized by ordinance 1435-2014, passed July 14, 2014. That agreement included options to renew for two (2) additional one year terms, by mutual agreement and approval of proper City authorities; this ordinance will authorize the first option to renew the contract agreement. The services will cover the period from August 1, 2015 to July 31, 2016 at a cost of $38,876.00.
FISCAL IMPACT:
In 2013 and 2014, the Department of Technology expended $185,000.00 (with Micro Focus - EL014684/ ord.#1822-2013) and $37,256.00 (SHI) respectively for software licenses, maintenance and support services. The total cost of this ordinance is $38,876.00 for COBOL licensing and support to be provided by SHI International Corporation. Funds for this expense have been budgeted and are available within the Department of Technology, Information Services Division, Internal Services Fund. Including this renewal, the aggregate contract total amount for software licenses and support provided by SHI International is $76,132.00.
CONTRACT COMPLIANCE NUMBER:
Vendor Name: SHI International Corporation CC#: 22-3009648 Expiration Date: 10/29/2015
Title
To authorize the Director of the Department of Technology to renew a contract agreement with SHI International Corporation to provide Cobol software maintenance and support services; and to authorize the expenditure of $38,876.00 from the Department of Technology, Information Services Division, Internal Services Fund. ($38,876.00)
Body
WHEREAS, this legislation will authorize the Director of the Department of Technology to renew a contract agreement with SHI International Corporation to provide Cobol software maintenance and support services. The services will cover the period from August 1, 2015 to July 31, 2016 at a cost of $38,876.00; and
WHEREAS, the original agreement (EL016077) was authorized by ordinance 1435-2014, passed July 14, 2014. That agreement included options to renew for two (2) additional one year terms, by mutual agreement and approval of proper City authorities; this ordinance will authorize the first option to renew the contract agreement; and
WHEREAS, the City requires Cobol licensing and support for the City's Income Tax software system, therefore there is an immediate need to purchase these software upgrade licenses and associated software support; and
WHEREAS, it is necessary to authorize the Director of the Department of Technology to renew a contract agreement with SHI International Corporation to provide Cobol software maintenance and support services, for the immediate preservation of the public health, peace, property and safety: now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Technology be and hereby is authorized to renew an agreement with SHI International Corporation to provide Cobol software maintenance and support services. The original agreement (EL016077) was authorized by ordinance 1435-2014, passed July 14, 2014. That agreement included options to renew for two (2) additional one year terms, by mutual agreement and approval of proper City authorities; this ordinance will authorize the first option to renew the contract agreement. The services will cover the period from August 1, 2015 to July 31, 2016 at a cost of $38,876.00.
SECTION 2. That the expenditure of $38,876.00 or so much thereof as may be necessary is hereby authorized to be expended from:
Division: 47-02| Fund: 514| Subfund: 001| OCA Code: 470202| OBJ Level 1: 03| OBJ Level 03: 3369| Amount: $38,876.00|
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.