Explanation
This ordinance authorizes the Finance and Management Director on behalf of the Fleet Management Division to enter into contracts with Ace Truck Body Inc., for the installation and mounting of a forestry body, and A-1 Alternative Fuel Systems Inc. (Almared Inc.), for CNG conversion of a 2014 Ford F550. There were three (3) bidders:
Ace Truck Body Inc. - $20,811.00 (installation/mounting)
A-1 Alternative Fuel Systems Inc. (Almared Inc.) - $22,350.00 (CNG conversion)
Ricart Properties Inc. - $28,630.00 (CNG conversion)
SA005184, opened on December 12, 2013, was to establish vendors for purchase and immediate conversion of a City of Columbus owned 2014 Ford F550 cab and chassis to operate on dedicated CNG and a forestry body to be installed/mounted on the same 2014 Ford F550 cab and chassis. Ace Truck Body Inc. was deemed the lowest, responsive, and responsible bidder for the installation and mounting. A-1 Alternative Fuel Systems Inc. was deemed the lowest, responsive, and responsible bidder of the CNG Conversion.
Ace Truck Body Inc. contract compliance number 31-0936828 expires 11/09/2014
A-1 Alternative Fuel Systems Inc. (Almared Inc.) 77-0284624 expires 12/11/2015
These companies are not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract to the Auditor of State unresolved findings for recovery certified search.
Emergency action is requested to allow for the purchase of the CNG conversion and forestry body installation/mounting for the Fleet Division, so that the unit can be made available to replace an older unit thus reducing the maintenance and fueling expense associated with older vehicles.
Fiscal Impact: A total of $43,161.00 will be expended from the Special Income Tax Fund 430. This ordinance authorizes the appropriation and expenditure of $43,161.00 from the Special Income Tax Fund.
Title
To authorize the Finance and Management Director, on behalf of the Fleet Management Division, to enter into contracts with Ace Truck Body Inc., for the installation and mounting of a forestry body, and A-1 Alternative Fuel Systems Inc. (Almared Inc.), for CNG conversion of a 2014 Ford F550; to authorize the appropriation and expenditure of $43,161.00 from the Special Income Tax Fund; and to declare an emergency. ($43,161.00)
Body
WHEREAS, the Fleet Management Division intends to enter into contract for the conversion of an Ford F550 to CNG fuel and installation and mounting of a forestry body for the same Ford F550; and
WHEREAS, Solicitation SA005184 was posted on vendor services and closed 12/12/2013; and
WHEREAS, Ace Truck Body Inc. was deemed the lowest, responsible, and responsive bidder for the forestry body installation and mounting and will be awarded this contract; and
WHEREAS, A-1 Alternative Fuel Systems Inc. (Almared Inc.) was deemed the lowest, responsible, and responsive bidder for the CNG conversion and will be awarded this contract; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Fleet Management Division, in that it is immediately necessary to enter into contract for the CNG conversion and forestry body installation and mounting for the Ford F550, so that it will be ready for deployment as soon as possible, thereby preserving the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Finance and Management Director, on behalf of the Fleet Management Division, is hereby authorized to enter into contract with Ace Truck Body Inc. for the forestry body instillation and mounting.
Section 2. That the Finance and Management Director on behalf of the Fleet Management Division is hereby authorized to enter into contract with A-1 Alternative Fuel Systems Inc. (Almared Inc.) for the CNG conversion.
Section 3. That the City Auditor is authorized to appropriate $43,161.00 within the Special Income Tax Fund as follows:
Department: 45-05
Fund: 430
OCA: 454301
Obj Level 01: 06
Obj Level 03: 6650
Amount: $43,161.00
Section 4. That the expenditure of $20,811.00, or so much thereof as may be necessary, in regard to the action authorized in Section 1, be and is hereby authorized from the Special Income Tax Fund 430 as follows:
Department: 45-05
Fund: 430
OCA: 454301
Obj Level 01: 06
Obj Level 03: 6650
Amount: $20,811.00
Section 5. That the expenditure of $22,350.00, or so much thereof as may be necessary, in regard to the action authorized in Section 2, be and is hereby authorized from the Special Income Tax Fund 430 as follows:
Department: 45-05
Fund: 430
OCA: 454301
Obj Level 01: 06
Obj Level 03: 6650
Amount: $22,350.00
Section 6. The City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with the ordinance.
Section 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.