Explanation
BACKGROUND: For the option to establish a Universal Term Contract to purchase 300-Gallon Automated Refuse Containers and Replacement Parts for the Division of Refuse Collection. These automated refuse containers will be established throughout the City of Columbus and utilized in residential refuse collections by fully automated and semi-automated collection vehicles.
The terms of the proposed option contract is three (3) years, and will be in effect from the date of execution by the City to and including March 31, 2013, with renewal option for one (1) additional year subject to mutual agreement. The Purchasing Office opened formal bids on April 8, 2010.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06, Solicitation SA003535. Twenty-two (22) bids were solicited (F1-1, MBR-0, MIA-0). One (1) bid was received.
The Purchasing Office is recommending award of the contract to the lowest, responsive, responsible and best bidder:
Rotonics Manufacturing, Inc.: CC#36-2467474 (Expires 10-05-11)
Total Estimated Annual Expenditure: $1,175,000.00
This company is not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings for Recovery Database.
This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Mail, Print Services and UTC Fund. The Division of Refuse Collection will be required to obtain approval to expend from their own appropriations for the estimated annual expenditures.
Title
To authorize and direct the Finance and Management Director to enter into one (1) contract for the option to purchase 300-Gallon Automated Refuse Containers and Replacement Parts with Rotonics Manufacturing, Inc.; to authorize the expenditure of one (1) dollar to establish this contract from the Mail, Print Services and UTC Fund; and to declare an emergency. ($1.00)
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids on April 8, 2010, and selected the lowest, responsive, responsible and best bids; and
WHEREAS, this ordinance addresses Purchasing objectives of: 1) maximizing the use of City resources by obtaining optimal products/services at low prices, and 2) encouraging economic development by improving access to City bid opportunities, and 3) providing effective option contracts for City agencies to efficiently maintain their supply chain and service to the public; and
WHEREAS, because these 300-gallon automated refuse containers and replacement parts are utilized in residential refuse collections for the Refuse Division, this is being submitted for consideratin as an emergency measure; and
WHEREAS, an emergency exists in the usual daily operation of the Refuse Division in that it is immediately necessary to enter into a contract for the option to purchase 300-gallon automated refuse containers, thereby preserving the public health, peace, property, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Finance & Management Director be and is hereby authorized and directed to enter into the following contract for the option to purchase 300-gallon automated refuse containers and replacement parts for the term ending March 31, 2013, with the option to renew for one (1) additional year subject to mutual agreement in accordance with SA003535, as follows:
Rotonics Manufacturing, Inc.: Items 1, 4 and 8: $1.00
SECTION 2: That the expenditure of $1.00 is hereby authorized from Mail, Print Services & UTC Account, Organizational Level 1: 45-01, Fund: 05-517, Object Level 3: 2270, OCA: 451130, to pay the cost hereof.
SECTION 3: That for the reason stated in the preamble here to, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.