Explanation
The Division of Water hired Systems by Rich Consulting to develop standards for janitorial services at the Public Utilities Complex. On August 6, 2003, the Division received and opened six bids against solicitation number SA000495. The Division evaluated these bids based on their management fee, net bid price, net wages, and relevant references. Upon analysis of these bids, our consultant recommended K&M Kleening Service, Inc. as they received the highest rating. Therefore, the Division of Water would like to enter into a one-year contract with K&M Kleening Service, Inc., as the lowest responsive bidder, for a total of $168,328.00. The Contract Compliance Number for K&M Kleening Service, Inc. is 02-0553299. They have certified M1A status. Three of the six bidders had certified MBE/FBE status, in which two of the three submitted the most responsive bids.
It is requested that this Ordinance be handled in an emergency manner, as our current janitorial contract will expire September 30, 2003, and we need to have a new contract in process by then.
FISCAL IMPACT: The Division of Water has allocated $200,000.00 for janitorial services at the Public Utilities Complex in the 2003 Budget.
$139,383.12 was spent for these janitorial services in 2002.
$139,383.12 was spent for these janitorial services in 2001.
Title
To authorize the Public Utilities Director to enter into a one-year contract with K&M Kleening Service, Inc., for janitorial services at the Public Utilities Complex, for the Division of Water, to authorize the expenditure of $168,328.00 from Water Systems Operating Fund, and to declare an emergency. ($168,328.00)
Body
WHEREAS, the Division of Water hired Systems by Rich Consulting to develop standards for janitorial services at the Public Utilities Complex, and
WHEREAS, the Division did receive and open six bids against solicitation number SA000495 on August 6, 2003, and
WHEREAS, K&M Kleening Service, Inc. received the highest rating based on their management fee, net bid price, net wages, and relevant references, and
WHEREAS, an emergency exists in the usual daily operation of the Division of Water, Department of Public Utilities, in that it is immediately necessary to authorize the Public Utilities Director to enter into a one-year contract, for janitorial services at the Public Utilities Complex, for the immediate preservation of public health, peace, property and safety; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Public Utilities Director be and is hereby authorized to enter into one-year contract with K&M Kleening Services, Inc., for janitorial services at the Public Utilities Complex, for the Division of Water, Department of Public Utilities.
Section 2. That the expenditure of $168,328.00 or as much thereof as may be needed is hereby authorized from Water Works Fund 600, Department 60-09, OCA Code 602755, Object Level One 03, Object Level Three 3396, to pay the cost thereof.
Section 3. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same