Explanation
BACKGROUND:
This legislation authorizes the Director of the Department of Technology (DoT), on behalf of the Columbus Police Division, to continue an annual software maintenance and support agreement, for the MultiBridge and Talon software applications, with Core Technology Corporation. The original agreement (FL001003) was entered into January 22, 2002, authorized by ordinance 2299-01, passed December 17, 2001. The agreement was most recently continued by authority of ordinance 0224-2015, passed February 9, 2015, through purchase order EL016788. This ordinance will provide an additional year of software maintenance and support for the period April 1, 2016 to March 31, 2017. The total cost of the contract agreement is $14,874.00.
The Department of Technology requires technical support and software maintenance services, from Core Technology Corporation to support ongoing operations of the City's MultiBridge and Talon software applications, which supports the City's connectivity to the Ohio LEADS system. Without the software maintenance and support services provided by Core Technology Corporation, the City will not be able to utilize these applications. Also, this agreement will allow the City to continue receiving software upgrades, support and related services for the MultiBridge and Talon software applications. These applications allow for encrypted access to the Ohio LEADS system to enhance productivity and improve performance.
Core Technology Corporation is the sole proprietor and copyright holder of the MultiBridge and Talon software applications. Accordingly, Core Technology Corporation is also the sole source of supply for upgrades, maintenance, support, new releases and additional copies of these products. For this reason, this ordinance is being submitted in accordance with the provisions of Sole Source procurement of the City of Columbus Code Chapter 329.
FISCAL IMPACT:
In 2014 and 2015, the Department of Technology legislated $7,446.00 and $14,946.00 with Core Technology Corporation, for software licenses, implementation services, maintenance and support services and additional software upgrades. The 2016 cost for this contract is $14,874.00, bringing the aggregate contract total amount to $155,937.00. The funds have been identified and are available in the Department of Technology, direct charge agency, information services operating fund. This ordinance is contingent on the passage of the 2016 City of Columbus Operating Budget.
CONTRACT COMPLIANCE NUMBER:
Vendor Name: Core Technology Corporation CC#/FID#: 38 - 2383186 Expiration Date: 11/12/2016
Title
To authorize the Director of the Department of Technology, on behalf of the Columbus Police Division, to continue an annual software maintenance and support agreement for the MultiBridge and Talon software applications with Core Technology Corporation in accordance with the sole source procurement provisions of the Columbus City Codes; and to authorize the expenditure $14,874.00 from the Department of Technology, Information Services Operating fund. ($14,874.00)
Body
WHEREAS, the Department of Technology, on behalf of the Columbus Police Division, has a need to continue an annual software maintenance and support agreement for the MultiBridge and Talon software applications, at a cost of $14,874.00; and
WHEREAS, this ordinance will provide an additional year of software maintenance and support for the period April 1, 2016 to March 31, 2017; and
WHEREAS, the original agreement (FL001003) was entered into January 22, 2002, authorized by ordinance 2299-01, passed December 17, 2001. The agreement was most recently continued by authority of ordinance 0224-2015, passed February 9, 2015, through purchase order EL016788; and
WHEREAS, the Department of Technology requires technical support and software maintenance services, from Core Technology Corporation to support ongoing operations of the City's MultiBridge and Talon software applications, which supports the City's connectivity to the Ohio LEADS system. Without the software maintenance and support services provided by Core Technology Corporation, the City will not be able to utilize these applications; and
WHEREAS, Core Technology Corporation is the sole proprietor and copyright holder of the MultiBridge and Talon software applications and also the sole source of supply for upgrades, maintenance, support, new releases and additional copies of these products; therefore, this ordinance is being submitted in accordance with the provisions of sole source procurement of the Columbus Code Chapter 329; and
WHEREAS, it is necessary for the Director of the Department of Technology to continue an annual software maintenance and support agreement for the MultiBridge and Talon software applications with Core Technology Corporation, on behalf of the Columbus Police Division, to allow for uninterrupted daily operations and for the immediate preservation of the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Technology, on behalf of the Columbus Police Division, be and is hereby authorized to continue an annual software maintenance and support agreement for the MultiBridge and Talon software applications with Core Technology Corporation in the amount of $14,874.00. This ordinance will provide an additional year of software maintenance and support for the period April 1, 2016 to March 31, 2017.
SECTION 2. That the expenditure of $14,874.00 or so much thereof as may be necessary is hereby authorized to be expended from: (see attachment 0199-2016 EXP):
Dept/Div.: 47-01|Obj Class: 03 |Main Account: 63946| Fund: 5100|Sub-fund: 510001|Program:CW001|Section 3:470104| Section 4:IS01|Optional Field: IT00031{Police Div.}|Amount: $4,874.00| {MultiBridge Maintenance & Support}
Dept/Div.: 47-01|Obj Class: 03 |Main Account: 63946| Fund: 5100|Sub-fund: 510001|Program:CW001|Section 3:470104| Section 4:IS01|Optional Field: IT00031{Police Div.}|Amount: $10,000.00| {Talon Maintenance & Support}
SECTION 3. That the City Auditor is authorized to make any changes to revise the funding source for any contract or contract modifications associated with this ordinance.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That this agreement is being established in accordance with the sole source provisions of the Columbus City Code, Chapter 329.
SECTION 6. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.