Explanation
BACKGROUND: This ordinance authorizes the City Auditor to make payment to Wells Fargo Financial Leasing, Inc. for a RISO printer buyout. This ordinance authorizes the City Council to waive the competitive bidding provisions of Chapter 329 and all provisions of Section 329.18(a) of City Code and to declare an emergency.
FISCAL IMPACT: Funding in the amount of $85,000.00 is available and appropriated for the payment of this expenditure in the General Permanent Improvement Fund within the Department of Finance and Management as noted in the attached “Then and Now Certificate” as approved by the City Auditor.
REQUEST FOR WAIVER OF FORMAL COMPETITIVE BIDDING REQUIREMENTS: The Department of Finance and Management is seeking approval to waive the competitive bidding provisions of Columbus City Code Chapter 329 to make payment to Wells Fargo Financial Leasing Inc. for goods received.
EMERGENCY DESIGNATION: This ordinance requires emergency action so that the Department of Finance and Management and the City of Columbus may make timely payment for goods received by the City prior to an increase in costs.
Title
To authorize the Director of Finance and Management to enter into contract with Wells Fargo Financial Leasing Inc. for the purchase of a RISO printer; to authorize and direct the City Auditor to authorize payment to Wells Fargo Financial Leasing, Inc. for goods received in an amount not to exceed $85,000.00 from General Permanent Improvement Fund; to authorize the appropriation, and transfer, and expenditure of $85,000.00 within the General Permanent Improvement Fund; to amend the 2025 Capital Improvement Budget; to waive the competitive bidding provisions of Columbus City Codes Chapter 329 and all provisions of Section 329.18(a); and to declare an emergency. ($85,000.00)
Body
WHEREAS, Wells Fargo Financial Leasing, Inc., provided goods to the City of Columbus, and,
WHEREAS, after these goods or services were rendered, the City received an invoice for which a purchase order, with a prior certification of availability of funds by the City Auditor, had not been obtained; and,
WHEREAS, it is necessary to amend the 2025 Capital Improvement Budget; and
WHEREAS, it is necessary for the appropriation, transfer and expenditure of funds within the General Permanent Improvement Fund; and
WHEREAS, it is necessary to waive the competitive bidding provisions of Columbus City Codes 329 and all provisions of Section 329.18(a); and,
WHEREAS, Section 5705.41 (D)(1) of the Ohio Revised Code provides that in certain circumstances a political subdivision may authorize payment on a contract executed without prior certification by the City Auditor; and,
WHEREAS, the City Council now has before it a certificate from the City Auditor certifying there was at the time of making the contract and at the time of the execution of such certificate a sufficient sum appropriated for the purpose of such contract and in the treasury or in process of collection to the credit of an appropriate fund free from any encumbrances (a “then and now certificate”); and,
WHEREAS, less than thirty days have passed since the City Council’s receipt of the certificate from the City Auditor; and,
WHEREAS, the City Council desires to satisfy the obligations of the contract;
WHEREAS, an emergency exists in the daily operations of the Department of Finance and Management in that it is immediately necessary to present this ordinance for the City Auditor to issue a warrant in accordance with the Ohio Revised Code Section 5705.41 (D)(1) in a timely manner prior to an increase in costs, all for the immediate preservation of the public peace, property, health, and safety; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That City Council hereby acknowledges receipt of the “then and now certificate” from the City Auditor and authorizes and directs the City Auditor to authorize payment to Wells Fargo Financial Leasing, Inc. per invoice approved by the Department Director (or designee) in an amount not to exceed $85,000.00 to Wells Fargo Financial Leasing, Inc.
SECTION 2. That the 2025 Capital Improvement Budget be amended in Fund 7748 as per the funding attachment to this ordinance 0972-2026
SECTION 3. That the appropriation of $85,000.00 or so much thereof as may be needed, is hereby authorized within the General Permanent Improvement Fund 7748 per the account codes in the funding attachment to this ordinance.
SECTION 4. That the transfer of cash in the amount of $85,000.00 between projects in fund 7748 is hereby authorized and approved per the accounting codes in the funding attachment to this ordinance 0972-2026.
SECTION 5. That the expenditure of $85,000.00 or so much thereof as may be necessary in regard to the action authorized in Section 1, be and is hereby authorized and approved per the accounting codes in the funding attachment to this ordinance 0972-2026.
SECTION 6. That it is necessary to waive the competitive bidding provisions of Columbus City Codes Chapter 329 and all provisions of Section 329.18(a) and does hereby waive the same.
SECTION 7. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 9. That the City Auditor is hereby authorized to transfer the unencumbered balance remaining for this project account to the unallocated balance account within the same fund upon receipt of proper notification from the Department of Finance and Management that the project has been completed and the monies are no longer required for this project.
SECTION 10. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approved by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.