Explanation
BACKGROUND: To modify and extend the existing citywide contract for the option to purchase Starters and Alternators for the Purchasing Office to and including February 28, 2005.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06. Formal bids were opened on February 14, 2002 (SA000153 GRW): 7 bids received: MAJ 7; 192 bids solicited: MAJ 187, MBE 4; FBE 1); Contracts FL001240 with Hite Parts Exchange Inc (contract compliance number 311244036). and FL001239 with Jim's Automotive Electric Service Co., (contract compliance number 310885922) were approved per Ordinance #1214-02, passed July 22, 2002.
1. Amount of additional funds: No funding is required to extend these option contracts. Fleet Management must obtain approval to expend from their own budgeted fund for their estimated expenditures. The annual expenditure estimate is $70,000.00.
2. Reason additional needs were not foreseen: Not applicable. The original contract was established with the option to renew if all parties agree.
3. Reason other procurement processes not used: It is in the best interest of the city to continue to utilize the terms, conditions and pricing in the existing contracts.
4. How cost was determined: Pricing is in accordance with SA000153 GRW.
Title
To authorize and direct the Finance Director to modify and extend the citywide contracts for the option to purchase Starters and Alternators from Jim's Automotive Electric Service Co. and Hite Parts Exchange Inc. and to declare an emergency.
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids on February 14, 2002 for the purchase of Starters and Alternators (SA000153 GRW) and entered into contract with Jim's Automotive Electric Service Co. and Hite Parts Exchange Inc. based on bids received; and
WHEREAS, both vendors have agreed to extend contracts number FL001239 and FL001240 until February 28, 2005 in accordance with the option to extend in the existing contract and it is in the best interest of the City to exercise this option; and
WHEREAS, this ordinance is being submitted as an emergency measure in order to maintain the existing supply matrix without interruption for the purchase of Starters and Alternators used in maintaining the City's fleet of vehicles; and
WHEREAS, an emergency exists in the usual daily operation of the Purchasing Office in that it is immediately necessary to extend FL001239 and FL001240 for the option to purchase Starters and Alternators, thereby preserving the public health, peace, property, safety, and welfare, now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance Director be and is hereby authorized and directed to modify and extend FL001239 with Jim's Automotive Electric Service Co. and FL001240 with Hite Parts Exchange Inc. to and including February 28, 2005.
SECTION 2. That this modification is in accordance with Section 329.16 of the Columbus City Code.
SECTION 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same