Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Utilities to enter into a planned contract modification for professional engineering/architectural services with Dynotec, Inc for the General Architectural Services - Division of Water 2021 project, CIP #690542-100002, in an amount up to $400,000.
This contract establishes task order-based professional services to augment existing technical support personnel within the Division of Water on an as-authorized, as-needed basis in order to accomplish a wide range of work that may include but is not limited to planning, design, and construction phase architectural services.
This ordinance will authorize a modification in the amount of $400,000.00 for the estimated architectural needs of the Water Supply Group starting the fourth quarter of 2024 until the contract scope is completed to the satisfaction of the City. This is the last planned contract modification.
The Planning Area is “99-Citywide” as tasks will be performed on City projects all over the City.
UPDATED TIMELINE: General Architectural Services for the Water Supply Group will be provided under a task order-based professional services agreement. As stated in Ordinance 2975-2021, the original contract was to run until the funds were expended and have two funding modifications. This modification is anticipated to be executed in the fourth quarter of 2024 to provide funds for projects until all funds are expended, which is estimated to be approximately one year.
1.1 Amount of additional funds to be expended: $400,000.00
The original contract amount was $300,000.00. This is the last programmed modification of $400,000.00.
Cost summary:
Original Contract (PO308147, Ord. No. 2975-2021) $300,000.00
Renewal #1 (PO405255, Ord. No. 1967-2023) $400,000.00
Modification #1 (PO TBD, Ord. No. 2647-2024) $400,000.00
CONTRACT TOTAL $1,100,000.00
1.2. Reason other procurement processes are not used:
The original professional services agreement was bid out and planned for a total of two contract funding modifications. This is the second of those planned modifications to add funding.
1.3. How cost of modification was determined:
The cost was determined by taking the estimated work needed and applying contract pricing already established for job titles, tasks, and allowable expenses for the contract.
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT:
This project will help the Division of Water renovate/upgrade facilities that are essential components in the Columbus area water supply and treatment infrastructure. Adequate safe supply of water is essential to economic growth and development.
Public outreach may occur for some of the projects to be managed under this contract depending on the nature of the work and impacts to the public.
3. CONTRACT COMPLIANCE INFORMATION
Dynotec, Inc contract compliance number is CC005053 and expires 2/12/26.
4. MINORITY AND WOMAN OWNED BUSINESS ENTERPRISE & SMALL LOCAL BUSINESS ENTERPRISE PROGRAM
This contract was put in place prior to the implementation of the City of Columbus MBE/WBE Program and is not subject to the requirements of that program. Dynotec, Inc. is classified as an MBE company by the City’s Office of Diversity and Inclusion. Dynotec, Inc. anticipates performing the work on this contract modification with the use of subconsultants. The MBE/WBE percentage for this modification is not possible to calculate at this time since it is unknown which tasks the subconsultants will work on for the upcoming contract period.
As part of their proposal, Dynotec, Inc has proposed the following subcontractors to perform contract work:
Company Name City/State ODI Certification Status
Jacobs Engineering Group Columbus, Ohio MAJ
Advanced Engineering Consultants, Inc. Columbus, Ohio MBE
Stantec Consulting Group Columbus, Ohio MAJ
Resource International Columbus, Ohio WBE
The certification of Dynotec, Inc and the above companies was in good standing at the time the bid was awarded.
5. FISCAL IMPACT
An amendment to the 2024 Capital Improvement Budget is needed to align budget authority with the proper project and to align the budget with unencumbered cash. Cash and appropriation also need to be transferred between projects within the Water Bond Fund, Fund 6006, to align cash and appropriation with the proper project.
Title
To authorize the Director of the Department of Public Utilities to modify the contract with Dynotec, Inc., for the General Architectural Services - Division of Water 2021 Project to add funds for continued services; to authorize an amendment to the 2024 Capital Improvement Budget; to authorize the transfer of funds between projects within the Water Bond Fund; and to authorize an expenditure of up to $400,000.00 from the Water Bond Fund to pay for the contract modification. ($400,000.00)
Body
WHEREAS, the Department of Public Utilities is engaged in the General Architectural Services - Division of Water 2021 Project; and
WHEREAS, Contract No. PO308147 was authorized by Ordinance No. 2975-2021, for the General Architectural Services - Division of Water 2021 Project; and
WHEREAS, Contract No. PO405255 was authorized by Ordinance No. 1967-2023, for Renewal 1 to the General Architectural Services - Division of Water 2021 Project; and
WHEREAS, a planned contract modification is needed to add funds for continued general architectural services; and
WHEREAS, it is necessary for Council to authorize the Director of Public Utilities to execute a modification to the professional engineering services agreement with Dynotec, Inc for the General Architectural Services - Division of Water 2021 Project; and
WHEREAS, an amendment to the 2024 Capital Improvement Budget is needed to align budget authority with the proper project; and
WHEREAS, it is necessary to transfer cash and appropriation between projects within the Water Bond Fund, Fund 6006, to align cash and appropriation with the proper project; and
WHEREAS, it is necessary to expend funds from the Water Bond Fund, Fund 6006, to pay for the contract modification; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2024 Capital Improvement Budget authorized by Ordinance 1907-2024 be amended as follows to establish sufficient budget authority for this project:
Fund / Project Number / Project Name (Funding Source) / Current Authority / Revised Authority / Change
6006 / 690581-100000 / DOW Perimeter Fence Improvements (Voted Water Carryover) / $750,000.00 / $350,000.00 / ($400,000.00)
6006 / 690542-100002 / General Architectural Services - Division of Water 2021 (Voted Water Carryover) / $0.00 / $400,000.00 / $400,000.00
SECTION 2. That the transfer of $400,000.00, or so much thereof as may be needed, is hereby authorized between projects between within the Water Bond Fund, Fund 6006, per the account codes in the attachment to this ordinance.
SECTION 3. That the Director of Public Utilities is hereby authorized to modify the professional engineering services contract with Dynotec, Inc, 2931 East Dublin-Granville Road, Suite 200, Columbus, Ohio 43231; for the General Architectural Services - Division of Water 2021 project, in an amount up to $400,000.00.
SECTION 4. That an expenditure of $400,000.00, or so much thereof as may be needed, is hereby authorized from the Water Bond Fund, Fund 6006, to pay for this contract modification per the accounting codes in the attachment to this ordinance.
SECTION 5. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.