Explanation
The Public Service Department, Transportation Division, is pursuing the Group 7 Intersections Improvement project to ultimately effect intersection improvements at Courtright Road and Groves Road, Fifth Avevnue and McKinley Avenue, South High Street and Obetz Road , Hague Avenue and Sullivant Avenue and Demorest Road and Sullivant Avenue. This legislation authorizes a modification to the existing design contract with Korda Nemeth Engineering, Incorporated, for the Sullivant/Demorest portion of this project. This contract modification is necessary to provide construction plans for additional design for newly proposed sidewalks and additional curb ramps. It also incorporates requirements for new signals and waterlines and changes for driveway profiles and right-of-way plans. Additionally, a portion of this modification ($20,000.00) is for emergency engineering to only be used during construction should the need arise for the design engineer to provide redesign or project elements due to unforeseen or unknown issues, not errors or omissions in the plans. Emergency engineering was not part of the original contract.
This modification is an addition to the original scope of services but is a continuation of the existing work being performed and it would not be practical to contract with a different consultant.
New hourly rates have been negotiated for this modification because the contract is eleven years old. Costs have increased by approximately three percent (3%) per year for the past eleven years. The overhead rate and percentage of profit from the original contract are used as they are still valid. Korda Nemeth Engineering, Incorporated, contract compliance #31-0922991 (expires October 21, 2006) was selected in accordance with City Code Chapter 329 for professional service contracts.
The original contract amount was $266,523.00. This modification is for $95,000.00. The total of all modifications is $493,592.00. The total current contract amount including all modifications is $760,115.00.
Ordinance 1911-2005 (pending) provides for the reconstruction of portions of Demorest Road and Sullivant Avenue. This ordinance authorizes a $4,696,488.94 contract with Complete General Construction Company. The anticipated Notice to Proceed date for this contract is March 15, 2006 with completion scheduled within 210 days (October 15, 2006).
Fiscal Impact: Funds for this contract modification are budgeted and available in the amount of $95,000.00 within the Transportation Division's 2005 Capital Improvement Budget in the 1995, 1999, 2004 Streets and Highways Fund in the Federal/State Match project.
Emergency action is requested to provide for the earliest possible completion of the design in order to adhere to the construction schedule.
Title
To authorize the Public Service Director to modify and increase an existing contract with Korda Nemeth Engineering, Incorporated, for design of the Group 7 Intersections Improvement (Demorest Road/Sullivant Avenue) project for the Transportation Division; to authorize the expenditure of $95,000.00 or so much thereof as may be needed from the 1995, 1999, 2004 Voted Streets and Highways Fund and to declare an emergency. ($95,000.00)
Body
WHEREAS, Contract CT-16164 was authorized by Ordinance 2659-1994, passed December 14, 1994, executed January 23, 1995, and approved by the City Attorney January 30, 1995; and
WHEREAS, it is necessary to modify this contract to increase the scope of services per the Transportation Division; and
WHEREAS, an emergency exists in the usual daily operation of the Public Service Department, Transportation Division, in that the contract should be modified and increased immediately so that the work may proceed without delay to provide for the earliest possible completion of the design in order to adhere to the construction schedule, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Public Service Director be and hereby is authorized to modify and increase Contract No. EL004384-001 with Korda Nemeth Engineering, Incorporated, to complete the design and construction plans for the Group 7 Intersections Improvement (Demorest Road/Sullivant Avenue) project in accordance with the plans on file in the Office of the Public Service Director.
SECTION 2. That for the purpose of paying the cost of said modification, the sum of $95,000.00 or so much thereof as may be needed be and hereby is authorized to be expended from Fund 704, the 1995, 1999, 2004 Voted Streets and Highways Fund, Department No. 59-09, Transportation Division, Object Level One Code 06, Object Level Three Code 6681, OCA Code 644385 and Project 530208.
SECTION 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.