Explanation
1. BACKGROUND
The purpose of this ordinance is to authorize the Director of Finance and Management to enter into a purchase order with Best Equipment Co., Inc., in order to purchase two Diesel-Powered Labrie Mini Max / Peterbilt Cabover Automated Side Loading Refuse Trucks, for the Department of Public Service, Division of Refuse Collection. This purchase will assist the Division with expediting refuse collection throughout the City.
The Division of Refuse Collection provides refuse disposal service to all Columbus residents. Some areas of the City require specific vehicles due to street and/or alley size that limit the size of the service vehicle. These Mini-Max trucks can operate in smaller service areas. Due to long lead times associated with the production and delivery of new vehicles, and needed repairs and/or the replacement of current vehicles, this critical operation does not have enough functional vehicles to fulfill daily operations. Therefore, the purchase of readily available vehicles appropriate for this type of operation is necessary to avoid the interruption of City services. The Division of Fleet Management has approved the purchase of these diesel vehicles.
2. CONTRACT COMPLIANCE INFORMATION
The contract compliance number for Best Equipment, Inc. is CC007016 and expires 6/14/2024.
3. FISCAL IMPACT
Funds for this purchase are available in the Refuse Bond Fund, Fund 7703.
4. REQUEST FOR WAIVER OF FORMAL COMPETITIVE BIDDING REQUIREMENTS
A request for waiver of the formal competitive bidding requirements of Columbus City Code Chapter 329 is requested for this purchase so that the Division of Refuse Collection can fulfill the daily operational requirements associated with collecting refuse in the specific areas of the City that require this type of truck. Without the immediate acquisition of the additional vehicles, the Division of Refuse Collection will be unable to complete all of the their services in a timely manner. These vehicles are available for immediate delivery from the vendor.
5. MINORITY AND WOMAN OWNED BUSINESS ENTERPRISE & SMALL LOCAL BUSINESS ENTERPRISE PROGRAM
This expenditure is for an equipment purchase and is exempt from the MBE/WBE program
6. EMERGENCY DESIGNATION
Emergency action is requested to expedite delivery of the Diesel-Powered Labrie Mini Max / Peterbilt Cabover Automated Side Loading Refuse Trucks for immediate use because the Division of Refuse Collection does not have enough functional vehicles to fulfill daily operations in some areas of the City requiring this type of truck/vehicle.
Title
To authorize the Director of the Finance and Management Department to establish a purchase order and enter into contract with Best Equipment Co., Inc. for purchase of two (2) Diesel-Powered Labrie Mini Max / Peterbilt Cabover Automated Side Loading Refuse Trucks for the Division of Refuse Collection; to authorize the waiver of the competitive bidding requirements of the Columbus City Codes; to authorize the expenditure of an amount not to exceed $638,974.70 from the Refuse Bond Fund; and to declare an emergency. ($638,974.70)
Body
WHEREAS, the Department of Public Service, Division of Refuse Collection have a need for two (2) Diesel-Powered Labrie Mini Max / Peterbilt Cabover Automated Side Loading Refuse Trucks; and
WHEREAS, the Director of the Finance and Management Department is authorized to establish a purchase order with Best Equipment Co., Inc. for purchase of two (2) Diesel-Powered Labrie Mini Max / Peterbilt Cabover Automated Side Loading Refuse Trucks for the Division of Refuse Collection; and
WHEREAS, it is necessary for Council to authorize a waiver of the competitive bidding requirements of Columbus City Codes to procure this equipment; and
WHEREAS, Funds for this purchase are available in the Refuse Bond Fund, Fund 7703; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service, Division of Refuse Collection, in that it is immediately necessary to authorize the Director of the Finance and Management Department to establish a purchase order and enter into contract with to expedite delivery of the equipment for immediate use because the Division of Refuse Collection does not have enough functional vehicles to fulfill daily operations, thereby preserving the public health, peace, property, and safety; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Finance and Management Department be and is hereby authorized to establish a purchase order and enter into contract with Best Equipment Co., Inc. for two (2) Diesel-Powered Labrie Mini Max / Peterbilt Cabover Automated Side Loading Refuse Trucks, for the Division of Refuse Collection in accordance with specifications on file in the Purchasing Office.
SECTION 2. That the expenditure of $638,974.70, or so much thereof as may be needed, is hereby authorized in Fund 7703 (Refuse Bond Fund), Dept-Div 5902 (Division of Refuse Collection), P520001-100000 (59-02 Mechanized Collection Equipment), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 3. That City Council finds it is in the best interest of the City of Columbus to waive the formal competitive bidding requirements of Columbus City Codes Chapter 329.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.