Explanation
BACKGROUND: This legislation authorizes the Finance and Director to enter into a contract on behalf of the Office of Construction Management with R.W. Setterlin Building Company for the East Side Health Center Parking Lot Expansion - Phase II.
Ordinance No. 0819-2015, passed by City Council on April 22, 2015, authorized Phase I of the project. Phase I included, but was not limited to, demolition of an existing structure and site preparation for Phase II. This legislation will authorize construction of a new employee parking lot for the East Side Health Center at 1180 East Main Street. The parking lot will be fenced with gate access for 48 parking spaces. The main parking lot for the East Side Health Center will also be repaired, sealed, and re-stripped. The current parking lot does not provide sufficient parking for the staff and the patients. Moving the staff to the new lot will alleviate the parking concerns.
Formal bids were solicited and the City received two bids as follows (0 FBE, 0 MBE):
R.W. Setterlin Building Company $775,630.00
Golon, Inc. $1,004,550.00
The Office of Construction Management recommends that the bid be made to the most responsive and responsible bidder, R.W. Setterlin Building Company.
R.W. Setterlin Building Company Contract Compliance No. 31-0836188
Fiscal Impact: This legislation authorizes the appropriation of $775,630.00 from the cash reserves of the Neighborhood Health Center Capital Reserve Fund. Sufficient funding is available for this expenditure.
Title
To authorize the appropriation of $775,630.00 from the Neighborhood Health Center Capital Reserve Fund; to authorize the Director of Finance and Management to enter into a contract on behalf of the Office of Construction Management with R.W. Setterlin Building Company for the East Side Health Center Parking Lot Expansion - Phase II; and to authorize the expenditure of $775,630.00 from the Neighborhood Health Center Capital Reserve Fund. ($775,630.00)
Body
WHEREAS, it is necessary to authorize the Director of the Department of Finance and Management, Office of Construction Management, to enter into a contract for the East Side Health Center Parking Lot Expansion - Phase II; and
WHEREAS, the Office of Construction Management solicited formal/competitive bids for the East Side Health Center Parking Lot Expansion - Phase II; and
WHEREAS, R.W. Setterlin Building Company was deemed the lowest, responsive, responsible, and best bidder; and
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into a contract, on behalf of the Office of Construction Management, with R.W. Setterlin Building Company for the East Side Health Center Parking Lot Expansion - Phase II project.
SECTION 2. That the expenditure of $775,630.00, or so much thereof as may be necessary in regards to the action authorized in SECTION 1 is hereby authorized and approved from the Neighborhood Health Center Capital Reserve Fund 7784, Object Class 06 per the accounting codes in the attachment to this ordinance.
See Attached File: Ord 1921-2016 Legislation Template.xls
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.