Explanation
Background: The Columbus Metropolitan Library (CML) is undertaking a major renovation of its Main Library located at 96 South Grant Street necessitating the temporary relocation of its administrative offices during construction. The CML desires that the relocated administrative offices be proximate to the Main Library. The city has office space available at its 1111 E. Broad Street location that can be leased on a short-term basis to meet CML's need for temporary administrative office space proximate to the Main Library.
This legislation authorizes the Director of the Department of Finance and Management to enter into a short-term lease agreement with the Columbus Metropolitan Library for use of office space located on the second floor of the Jerry Hammond Center as temporary administrative office space for CML staff.
Emergency action is requested to meet the construction timeline of the Columbus Metropolitan Library.
Fiscal Impact: The city will receive rental funds for the term of the lease which shall be deposited in Fund 294 Subfund 001 OCA294001 that supports the operation of the Jerry Hammond Center.
Title
To authorize the Director of the Department of Finance and Management to execute those documents necessary to enter into a lease agreement with the Columbus Metropolitan Library for the use of office space on the second floor of the Jerry Hammond Center; and to declare an emergency.
Body
WHEREAS, the City owns that real property located at 1111 E. Broad Street; and
WHEREAS, the Columbus Metropolitan Library (CML) is undertaking a major renovation of is Main Library, located at 96 South Grant Street, thus necessitating temporary relocation of its administrative offices during construction of the renovations; and
WHEREAS, the city and CML now desire to enter into a lease agreement for the short-term use of office space located on the second floor of that City-owned office building located at 1111 E. Broad Street, commonly known as the Jerry Hammond Center; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Finance and Management, Real Estate Management Office, in that it is immediately necessary to authorize the Director to execute those documents necessary to enter into a lease agreement with the Columbus Metropolitan Library for temporary use of office space at 1111 E. Broad Street to house CML administrative staff during the renovation of the Main Library for the immediate preservation of the public health, peace, property, safety and welfare; now, therefore;
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of the Department of Finance and Management be, and hereby is, authorized to execute those documents as approved by the Department of Law, Division of Real Estate, necessary to enter into a lease agreement by with the Columbus Metropolitan Library for office space in 1111 E. Broad Street, the Jerry Hammond Center, to be used as temporary administrative offices during the renovation of the Main Library.
SECTION 2. That the terms and conditions of the lease agreement shall be in a form approved by the City Attorney's Office and shall include the following:
a) The lease shall be effective for a period of up to twenty (20) months.
b) The annual rent shall be deposited in Fund 294, Subfund 001, Dept. 45, OCA294001
c) Such other terms and conditions as agreed to and approved by the City Attorney.
SECTION 3. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after its passage if the Mayor neither approves nor vetoes the same.