Explanation
BACKGROUND: This ordinance authorizes the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with Fey Roofing for the renovation of the roof for the Department of Technology, 1601 Arlingate Lane. The current roof has exceeded the maximum life expectancy and leaks. Failure to make these necessary repairs may cause permanent structural damage to the building. The City will avoid potentially expensive future repairs by replacing the roof now.
The renovation will consist of removal of the existing roofing system and installation of a modified bitumen system.
Formal bids were solicited. Five companies submitted bids on August 19, 2010 as follows (1 ^MBE, 0 FBE):
Fey Roofing $269,700.00
Harold J. Becker $292,745.00
^Smith Roofing Ltd. $299,300.00
General Maintenance $310,893.00
Kalkreuth Roofing and Sheet Metal $335,400.00
The Office of Construction Management recommends the bid award be made to the most responsive and responsible bidder, Fey Roofing.
Also, this ordinance authorizes the City Auditor to transfer funds between projects within the Department of Technology, Capital Improvement - Build America Bond Fund to provide funding for this expenditure, and will amend the 2010 Capital Improvements Budget.
Emergency action is requested so that the roof renovation can occur immediately, thereby preventing structural damage as well as ensuring work is completed during good weather.
Fey Roofing Contract Compliance No. 27-1722556, expiration date August 16, 2012.
Fiscal Impact: Funding for this project is available from the Gov'l B.A.Bs (Build America Bonds) within the Department of Technology, Capital Improvement Fund. The cost of this contract is $269,700.00.
Title
To authorize the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with Fey Roofing for the renovation of the roof for the Department of Technology, 1601 Arlingate Lane; to authorize the City Auditor to transfer $269,700.00 between projects in the Gov'l Build America Bonds; to amend the 2010 Capital Improvements Budget; and to authorize the expenditure of $269,700.00 from the Department of Technology's, Capital Improvement Fund ( Gov'l Build America Bonds); and to declare an emergency. ($269,700.00)
Body
WHEREAS, it is necessary to renovate the roof for the Department of Technology, 1601 Arlingate Lane; and
WHEREAS, Fey Roofing is the most responsive, responsible, and best bidder to complete the roof renovation; and
WHEREAS, it is necessary to transfer between funds within the Department of Technology's, Capital Improvement ( Gov'l Build America Bonds) Fund to provide sufficient funds in the appropriate project area for this expense; and
WHEREAS, passage of this ordinance will amend the 2010 Capital Improvement Budget to accommodate for the additional expenditure authorized by this ordinance, and
WHEREAS, an emergency exists in the usual daily operations of the Finance and Management Department, Office of Construction Management, in that it is immediately necessary to authorize the Director of Finance and Management to enter into a contract with Fey Roofing for the renovation of the roof for the Department of Technology, 1601 Arlingate Lane, so that the roof can occur immediately, thereby preventing structural damage, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into a contract on behalf of the Office of Construction Management with Fey Roofing for the renovation of the roof for the Department of Technology, 1601 Arlingate Lane in the amount of $269,700.
SECTION 2. That the City Auditor is hereby authorized and directed to transfer funds within the Department of Technology's Capital Improvement ( Gov'l Build America Bonds) Fund as follows:
FROM:
Dept/Div: 47-02|Fund: 514| Sub-Fund:03| Project Number 470047-100000 |Project Name - Enterprise System Upgrades |OCA Code 514147|Amount $168,760
Dept/Div: 47-02|Fund: 514| Sub-Fund:03| Project Number 470052-100000 |Project Name - Telephony Upgrades |OCA Code 514052|Amount $100,940
TO:
Dept/Div: 47-02|Fund: 514|Sub-Fund:03|Project Number 470031-100001 |Project Name - Facility Renovation - Arlingate Roof Replacement | OCA Code 514313|Amount $269,700
SECTION 3. That the 2010 Capital Improvements Budget is hereby amended as follows:
Information Services Fund 47-0, Subfund 003
Project No. | Project Name | Current Authority | Revised Authority | Difference
470047-100000 Enterprise System Upgrades (Carryover) |$668,760| $500,000| ($168,760)
470052-100000 Telephony Upgrades (Carryover) (Unvoted Carryover) |$454,119| $353,179 |($100,940)
470031-100001 Facility Renovation |$0| $269,700 |$269,700
SECTION 4. That the expenditure of $269,700, or so much thereof as may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Dept/Div: 47-02
Fund: 514
SubFund: 003
Project: 470031-100001
OCA Code: 514313
Object Level: 06
Object Level 3: 6620
Amount $269,700.00
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after its passage if the Mayor neither approves nor vetoes the same.